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2020 Budget Preparation Collaborative Discussion

Detailed overview and timeline of the budget planning process for the upcoming fiscal year, with a focus on achieving strategic goals.

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2020 Budget Preparation Collaborative Discussion

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  1. 2020 Budget PreparationCollaborative Discussion April 30, 2019

  2. Budget Planning Calendar • April 22, 2019 – May 3, 2019 •  Meeting and Discussion on FY20 Budget Question/Answer session • May 3, 2019 – May 31, 2019 • Deans/AVP’s review/revise and submit departmental budgets to their respective Vice President/President • Vice presidents submit budget recommendations to VP for Fiscal Affairs with priorities • Vice Presidents meet with President to discuss proposed changes to budget • May 31, 2019 (target date) • Submission of proposed budgets for all departments due to the VPF office • June 1, 2019 – June 19, 2019 • Office of the VP Fiscal affairs begins the compilation of the departmental budgets • June 26, 2019 • Budget Committee meeting/workshop – Conference room 135C • June 27, 2019 – July 12, 2019 • Revise Proposed Budget based on June 26, 2019 outcomes • July 22, 2019 (Board Meeting) • Present Proposed budget to the Board of Trustees and Community • Determine necessity of scheduling a Budget Workshop • July 23, 2019 – August 15, 2019 • Revise Budget based on outcome of July22, 2019 BOT meeting • August 26, 2019 • Submit Final Budget to the Board of Trustees for voting

  3. Budget Planning Calendar • June 1, 2019 – June 19, 2019 • Dr. Fliger Vice President for Instruction will review and discuss budget with direct reports for approval • Office of the VP Fiscal affairs begins the compilation of the departmental budgets • June 20, 2019 • Budget Committee meeting/workshop • June 25, 2019 – July 12, 2019 • Revise Proposed Budget based on June 24, 2019 outcomes • Provide Proposed budget to the Board of Trustees • July 22, 2019 (Board Meeting) • Present Proposed budget to the Board of Trustees and Community • Determine necessity of scheduling a Budget Workshop • July 23, 2019 – August 15, 2019 • Revise Budget based on outcome of July22, 2019 BOT meeting • August 26, 2019 • Submit Final Budget to the Board of Trustees for voting • Final Budget to be approved by September 1, 2019

  4. Budget Goals • Student success is our top priority. College of the Mainland will be the college of choice for our • community. • Create an environment that retains and attracts administrators, faculty, and staff committed to • serving our students. • Provide a safe, aesthetic environment conducive to learning, while addressing the workforce • needs of local business and industry. Improve and expand existing facilities to enhance the • learning environment. Develop next generation learning environments using the 2015 master • facility plan as the foundation. The college will bring next generation learning to campus. • Within the framework of these goals, the College’s administration has developed measurable outcomes • The focus of the 2019‐20 budget is for every dollar allocated to help the College obtain one or more of the three strategic goals of student success, employee opportunities, and improved facilities.

  5. FY20 Budget Planning Collaborative Discussion • Budget needs at the Institutional level • Anticipate a less than one percent (1.0%) increase in benefit expense. This increase is primarily due to changes in health insurance cost. • $1.2 million annual payments on maintenance tax notes • Valero Energy Corporation won suit against the College concerning the appraised property value, $400,000 • Budget needs at the division level • Funding for new programs • Professional Development • Additional Staffing • Budget needs at the department level • Instruction supplies • Equipment (i.e. Skeletons) • Budget needs at the program level • Additional Courses being offered • Study Abroad

  6. Current Budget by Division

  7. Operating Budget • What is the operating budget? • This is the institutions short-term revenues and expenses necessary to operate the institution. • Expenses are annual re-occurring expenses to support the institutions operation • Revenues are annual income from tuition, fees, state appropriations and ad Valorem (property Tax) • How do I put in a request for funding? • A request must be submitted to your department head • The department head will review and submit the request to their respective direct report • The request will be submitted to the Vice Presidents for prioritization and approval to be included in the budget process • The budget committee will review all fund balance request, prioritize and provide approval for presentation the Board of Trustees for final approval • It is important to keep in mind, smaller dollar request will be eliminated first to accommodate larger scale needs.

  8. Fund Balance • What is Fund Balance? • This is the institutions cash reserves from revenues and funds unexpended during the prior fiscal year • What can it be used for? • One time expenses that are not re-occurring each fiscal year • How do I put in a request for fund balance? • A request must be submitted to your department head • The department head will review the request and submit the request to their respective direct report • The request will be submitted to the Vice Presidents for prioritization and approval to be included in the budget process • The budget committee will review all fund balance request, prioritize and provide approval for presentation the Board of Trustees for final approval

  9. Budget Committee Workshop • What is presented to the budget committee? • Prioritized campus wide budget requests • Prioritized New Position requests • Prioritized furniture and equipment requests • Prioritized technology requests • Prioritized Instructional Education technology requests • Prioritization is collaboratively reviewed and set by the divisions respective Dean, Assoc Dean, Vice President or President • What is the committees responsibility? • The committees responsibility is to review discuss and finalize priorities to present to the Board of Trustees for review and discussion • Mandatory Expenses (i.e. MTN repayment, lease increase, insurance increase) • New BOT approved program funding • Staffing needs to support programs • IT Support for the Institution • Salary increase

  10. Summary • Operating Expenses: • Recurring annual expenses • Salary (FT, PT and Adjunct) • Instructional supplies • Technology (requires request form – submit to Ron LeVick) • Educational Technology (requires request form- Submit to Brad Denison) • Furniture (requires IT request form Submit to Jerri) • Equipment (requires IT request form) • Dues and subscriptions & Travel are to be requested (included in the VP’s sweet account) • New Position Requests: • New positions request will be submitted to the Dean/Assoc. Dean/VP’s to determine necessity • VP’s will review and submit new positions to HR for placement and salary • Budget Committee will analyze and decide on new positions to be presented for approval to the BOT • Fund Balance Requests: • Non-recurring large expense items • one-time furniture and equipment requests will be complied into one fund balance request • Capital Outlay (> $5,000) non-recurring items

  11. QuestionsThank you!

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