Presentation to Working Group on the Review of OAS Programs Luis Porto, Strategic Counselor

1. Presentation to Working Group on the Review of OAS Programs Luis Porto, Strategic Counselor GENERAL SECRETARIAT – ORGANIZATION OF AMERICAN STATES 05/04/2018

2. Transformation of the Organization Responding to the Political Directives M E M B E R Strategic Vision Objectives Of the SV Strategic Lines Objectives Political Orientation G S STRATEGIC PLAN S T R A T E GY I M P L E M E N T A T I O N Future state Current state Policy driven Budget Results Based Management Database of Competencies Process Improvement BSC Communication Strategy Internal & External Fund Raising Strategy Institutional Strengthening Administrative Management Strengthening of the infrastructure of the Organization Strengthening of the Management Control System

3. Implementation Strategy of the Strategic Plan • Moving to vision-driven, trust-based collaboration mind-set. • Moving to vision-driven multi-pillar integrated-programs (IP) responding to the mandated equality and interdependence amongst the four pillars. • Moving to results-based management. • Moving to policy-driven budgeting. A 4-PRONGED IMPLEMENTATION STRATEGY

4. Database Of Competencies Future State Competency Framework: . General . Managerial . Organizational Competencies: . Knowledge . Skills . Attitudes Identification of: . Needed Competencies . Existing Competencies . Gaps Security Democracy Programas-Integrados DATABASE OF COMPETENCIES Integral Development Human Rights Phase III Phase II Phase IV Phase I Phase V

5. Implementation to date • OAS Competency Framework developed • Directory of Competencies developed • Structure for the Database developed • Pilot with the Department of Sustainable development implemented • OAS Competency Framework validated

6. Next Steps • Software development (45 days after resources are made available) • Development of training and materials on the use of the tool (30 days after installing the software) • Training for personnel in the use of the tool • Data collection for GS/OAS

7. Programas-Integrados Integration of the Balanced Scorecard BSC DB Strategic Plan Indicators Budget Accounting PMS RRHH Integrated-Programs

8. Analysis of software suppliers Selection criteria • Functionality • Security • Versatility • Integrality • Compatibility • Price

9. Programas-Integrados Communication Strategy External Communication Purpose: That the OAS be perceived by key actors as a reference in issues of democracy, access to rights, security and development Internal Communication Purpose: Employees of the OAS (Staff, consultants) know the work of the entire Organization and are committed to its priorities and the Strategic Vision Strategic axes: -          New Web page aligned to the Strategic Vision and oriented to the public -          Multimedia success stories publishes and distributed (videos, reports) -          Corporate communication management implemented

10. Complete information in PC by April 30th Information presented for the consideration of the General Assembly Information considered in PC OAS Stategic Plan 2020 Institutional Strengthening Human Rights Administrative Management Integral Development Multidimensional Security Democracy CIDI WGIS Estimated Delivery date to the PC April 16th Estimated Delivery date to the PC April 20th In this presentation Delivered to CAAP Delivered to the CP

13. Process improvement 2017-2018

14. Training Organizational Climate Ethics and Conflict of Interest Prevention Professional Development Conducting 13 training workshops focused on the prevention of workplace harassment(520 trained people). Próximos pasos: Conducting 3 training workshops : 1 directed to Organization’s employees and 2 directed to Secretaries, Directors and Advisers (this covers 100% Organization's personnel) Development of contents of the mandatory virtual course of Ethics and Conflict of Interest Prevention Próximos pasos: Implementation of the mandatory virtual course of Ethics and Conflict of Interest Prevention • Granting scholarships to OAS staff through: • Agreements signed with: • American University/ College of Law (it includes delegates from MS) • Penn University • Alliance with • John Hopkins University

15. Strategic Plan for Strengthening External Funding CURRENT SITUATION OF CONTRIBUTIONS CURRENT SITUATION OF DEVELOPMENT AID CURRENT WORK FRAMEWORK STRATEGIC ANALYSIS MANDATE VISION MISSION Strategic Plan presented to Permanent Council (PC) on February 14th The PC agreed to refer the Strategic Plan for the consideration of the Working Group for Institutional Strengthening

16. Actions carried out for Strengthening External Funding • Developed the preliminary Strategic Plan for Strengthening External Funding and presented it to the Permanent Council on February 14th, 2018 • Permanent Council agreed to refer the Strategic Plan to the Working Group for Institutional Strengthening • Donor Roundtables have been carried in order to present the Work Plans and Projects of the different Secretariats • The Permanent Observer Missions of the Netherlands and Japan have organized meetings in order to promote the Organization’s work with other Observers • Strengthening of the OAS’ strategic alliance with the European Union (EU) through High Level Dialogues and Meetings with the European External Action Service (EEAS) • Bilateral meetings between Permanent Observers and OAS technical areas, Secretary General, Assistant Secretary General, and Directors • Established the Donor Relations Committee made up by Senior Staff from different Secretariats • Began implementation of a Communications Strategy in order to give Permanent Observers more visibility through our Website: http://www.oas.org/en/media_center/press_release.asp?sCodigo=E-097/18

17. Programas-Integrados Integrated-Programs Integrated-Programs are vision-driven implementation strategies structured with a multi-pillar perspective to execute policy directives, with a clear hemispheric impact, in compliance with the mandated equality and interdependence among the four pillars. Current state Future State Security Democracy Democracy Security Programa- Integrado Human Rights Integral Development Integral Development Human Rights Progress in coordination ` Grouped programs Collaboration mind-set Integrated-Programs

18. Actions developed for the implementation of Integrated-Programs Development of conceptual documents, methodologies and process-map for the design and construction of Integrated-Programs Integrated-Program Pilot "Mitigating the causes of forced migration in the Northern Triangle", at the request of the Delegation of Guatemala Appointment of the Secretary of Access to Rights and Equity as "First among Equals" to lead the program Formation of the Integrated-Program Team (IPT) with experts from each of the Secretariats and Specialized Organs of the OAS Definition of PIT work protocols and the role of its members towards their respective units of adscription Presentations on the subject by the ambassadors of Guatemala, El Salvador, Honduras and Mexico Definition of the Communication Strategy and its initial dissemination materials

19. Actions to develop for the implementation of Integrated Programs