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Importing spread sheet into document

Importing spread sheet into document. Aim Able to choose copy-paste or import by link Problem You are to write a report on the health for last year The numbers are not complete yet You have to start writing nevertheless Numbers in a table in a spread sheet

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Importing spread sheet into document

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  1. Importing spread sheet into document • Aim • Able to choose copy-paste or import by link • Problem • You are to write a report on the health for last year • The numbers are not complete yet • You have to start writing nevertheless • Numbers in a table in a spread sheet • Table should be part of a document • What happens if data in the table needs to be changed?

  2. Copy-Paste • Two copies of the table on the hard disk • Changes in spread sheet NOT propagated to document Copy - Paste

  3. Import by link • One table on the hard disk • Link • Changes in spread sheet propagated to the document Import by link

  4. Procedures Copy-paste Import by link Open both files Insert the table into the document such that the link to the spreadsheet is kept Check by changing the spreadsheet • Open both files • Copy the table and paste it into the document • Check by changing the spreadsheet

  5. Two ways Copy - Paste Import by link Inconsistencies when updating the spread sheet Inconsistencies avoided

  6. c Functional dependency • Import by link Changes in spreadsheet  changes in document • Table of contents Pages inserted  Table of contents updated • Formulas in spreadsheet Arguments changed  Result updated • Link from display to data storage • Data changed  Changes propagated to display Other examples?

  7. c c Other use? Are there other types of data than tables where import by link is an advantage? When do we choose Copy-Paste anyhow?

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