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June 2012

GSA Supplier Management ACE Team Vehicle Inspections Process Overview. June 2012. What is important to the customer, contractor, and GSA?. What is important to the customer, contractor, and GSA?. Quality. What is Quality?. Customer Satisfaction & Contract Compliance

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June 2012

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  1. GSA Supplier Management ACE Team Vehicle Inspections Process Overview June 2012

  2. What is important to the customer, contractor, and GSA?

  3. What is important to the customer, contractor, and GSA? Quality

  4. What is Quality? • Customer Satisfaction & Contract Compliance • Vehicle meets the customers expectations • Vehicle allows the customer to fulfill their mission • Built & Shipped IAW the contract, technical, and the MVDO requirements

  5. Does GSA have anyone who works closely with our suppliers to ensure vehicle quality?

  6. Does GSA have anyone who works closely with our suppliers to ensure vehicle quality? Automotive Center of Expertise

  7. Who is the ACE Team? • ACE Team Program Coordinator • ACE Team Project Analyst • ACE Team IOAs

  8. Vehicle InspectionRole of the ACE IOA • Ensure the Supplier’s QA System is validating the vehicles supplied meet all contract requirements • Ensure through direct vehicle inspection that the Supplier’s QA System is producing vehicles built IAW all contract requirements • Document, record, and report all findings to the Contracting Officer

  9. Vehicle Inspection Process • What are the contract requirements? • Who is responsible for inspection? • What are GSAs goals for a successful inspection?

  10. Contract Requirements • 552.256-71 Source Inspection by Government (SEP 1999) • 52.246-2 Inspection of Supplies – Fixed – Price (Aug 1996) • Applicable Federal Standard • Minimum base equipment listed in Autochoice

  11. 552.256-71 Source Inspection by Government (SEP 1999) • Inspection to be conducted at source by Government prior to shipment • 7 workdays (10 Calendar) prior notification requirements • Contractor shall prepare & distribute inspection documents • GSA Form 308 • DD 250

  12. 552.256-71 Source Inspection by Government (SEP 1999) • Cost of re-inspection • Identify inspection points and applicable item numbers • Maintain inspection system in accordance with FAR 52.246-2, Inspection of Supplies – Fixed Price

  13. 52.246-2 Inspection of Supplies – Fixed – Price (August 1996) • Maintain an inspection system acceptable to the Government • Shall tender only vehicles inspected and found to conform to all contract requirements • Contractor shall prepare records evidencing all inspection made and their outcomes

  14. 52.246-2 Inspection of Supplies – Fixed – Price (August 1996) • Provide facilities and personnel for the safe and convenient performance of inspection by the Government • Re-inspection charges apply • when vehicle are not ready at the time specified by the Contractor • When the vehicle was previously rejected

  15. Vehicle Inspection • Contractor /designated inspection point is responsible for ensuring contract compliance. • Compliant vehicles must meet • Requirements of the Federal Standard • Minimum features/equipment listed in Autochoice • Delivery requirements of the contract • GSA Form 1398 • FMVSS Complete Vehicle Certification

  16. Vehicle Inspection Points • Shall be identified in the contract by name and address • Only those item number cited in the contract as applicable may be presented at each inspection point. • Delegated responsibility for ensuring complete vehicle compliance • Body upfit work as well as chassis

  17. GSA’s Goals • Assist our Contractors and Suppliers in the continuous improvement of their QA systems • Validate that the Inspection points QA system ensures contract compliance • Ensure vehicles meet our customer agencies needs and expectations • High quality and defect free • Meet requirements of the Fed Std and MVDO • Shipped on time

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