Time Administration (571)

1. Time Administration (571) SAP Best Practices

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes the typical processes used in HCM Time Management to review and process quota balances. • Benefits • Employees of an enterprise may be granted different attendance/absence time-limited entitlements for vacation leave, sick leave and training days etc. • These time-limited entitlements can be maintained in HCM Time Management as - “Time Quotas”. • HCM Time Management - provides an enterprise the ability to -: • Get a clear overview of an employee's current attendance/absence quota entitlements. • See detailed information on quota entitlements that have been generated automatically. • Have the option of correcting quota entitlements manually. • Get a simulated projection of future quota entitlements. • Have the ability to print an overview of the projected quota entitlements. • Key Process Steps • Workforce Time Administration • Time Management

3. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Enterprise roles involved in process flows • Time Administrator • Time Processor • Manager/Supervisor • Employee

4. Detailed Process Description • Time Administration • Employee Quota Overview • Quotas have been created • Quota information is displayed • View total entitlement, requested and remaining days/hours, validity interval, and deduction interval of the quota, as well as an indicator showing whether the entitlement was accrued manually or automatically. • Absence Quota Report • Quotas have been created • Quota information is displayed • Report can be run for one particular type of quota or a range of different quota types and with specific deduction periods if so desired.

5. Detailed Process Description • Time Administration • Create Quotas Manually • An employee is entitled to a quota that is not automatically generated in time evaluation • A quota record is created, and the appropriate absence/attendance can be entered on the time sheet • Quota Corrections • Quota entitlement needs to be changed outside of configured accrual and generation requirements. • Quota Correction record is created.

6. Detailed Process Description • Time Administration • Time Quotas Compensation • Employee terminates and is entitled to quota balance payout. • Based on the business needs - quota entitlements may be compensated for. • Quota Compensation record is created. • When the compensation is recorded, the remaining quota is reduced by the specified amount and employee is compensated for accordingly.

7. Process Flow Diagram Time Administration Employee Terminations (569) New Hire/Rehire Administration (563) Workforce Time Evaluation Processing (573) Detect Incorrect Quota Balance Employee Quota Overview Employee Quota Report Determine Historical Rates Determine Donated Quota Value – Wage Type Report Create Quotas Manually Quota Correction Time Quota Compensation Maintain Pool / Determine Recipient Manager / Time Administrator Time processor Triggered Events Event Maintain Employee Information (570) Time Administration (564) Time Evaluation Processing (573) Payroll and Post Payroll Processing (566)

8. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision