Construction Industry Institute

1. Construction Industry Institute CII Webinar Series Webinar 2 The New CII RFQ & Proposal Process Academic Committee February 16, 2011

2. CII Academic Community Webinars • Webinar 1 – January 11, (11:00 AM – 1:00 PM) CST “How to Participate in CII” • Webinar 2 – February 16, (11:00 AM – 1:00 PM) CST “The New CII RFQ & Proposal Process” • Webinar 3 – May, Date TBA “How to Successfully Execute a CII Project”

3. Agenda Webinar 2 • CII Organization Chart and Research Staff – Slides 4 and 5 • CII Research Committee and Research Team Process – Slides 6 and 7 • Overview of New Research Process – Slides 8 to 10 • RFQ and Proposal Process - Slides 11 to 30 • CII Research Expectations – Slides 31 to 37 • Frequently Asked Questions – Slides 38 to 47 • Questions, Answers and Discussion – Slide 48

4. Board of Advisors Strategic Planning Committee Executive Committee Knowledge Assessment KnowledgeManagement Knowledge Creation Knowledge Dissemination Special Functions Implementation Strategy Committee Professional Development Committee Benchmarking & Metrics Committee Knowledge Management Committee Research Committee Academic Committee Breakthrough Strategy Committee Branding Implementation Committee Conference Committee Finance Committee Membership Committee Nominating Committee Alliances Research Teams Communities of Practice Product Review Board CII Organization Industry-Sector Benchmarking Standing Committees

5. CII Research Support Staff Steve Thomas Associate Director Kristi Delaney Sr. Program Coordinator • Jacqueline Thomas • Technical Writer/Editor

6. Randy Abdallah, Walbridge , Vice-Chair Dr. John Borcherding, University of Texas at Austin Barry Christen, URS Corporation Earl Clark, DuPont Frank Gay, WorleyParsons Jim Gibson, Alstom Power Dr. Dan Halpin, Professor Emeritus, Purdue Tom Kudele, ExxonMobil Don Leinweber, Mustang Engineering Tom Napier, USACE Mark Palmer, NIST Cindy Richartz, Abbott Ed Ruane, Fluor Stan Trip, ConocoPhillips Dr. Ken Walsh, San Diego State University David Wolfson, Air Products and Chemicals, Chair Dr. Steve Thomas, CII Dr. Jacqueline Thomas, CII Kristi Delaney, CII Research Committee

7. CII Research Team Process

8. CII Research ProcessNeeds Assessment through RT Plan Approval BOA Review Continue Staffing Plan Approval Topic Slate Development BOA Vote Research Plan Development Research Needs Assessment RT Kick- off Budget Approval RFQ Sent to Academic Community Select PIs Prepare & Submit Q & I CII Funds PI Travel (Prior to Proposal Approval) Execute MOA w/ Universities

9. CII Research Process– Year 2 Feb 28 Interim Report Due Sep ? Web Mtg w/ RC Aug 31 Interim Report Due Jul 23 CII Annual ConfMtg RT Executes the Work Plan RT MTG RT MTG RT MTG RT MTG RT MTG RT MTG

10. CII Research Process– Report out Year Jul 29 CII Annual ConfMtg Feb PRB 1st Submission May PRB 2nd Submission --------------- Develop Publications --------------------- ---------- Prepare Conference Report out --------- RT MTG RT MTG RT MTG RT MTG RT MTG AC Topic Nomination AC Dress Rehearsal AC Tryout

11. RFQ Process Milestones • Feb 25 – RFQ Sent to Academic Community • Mar 3 & 4 - Pre-Qualifications Submittal Web Meeting • Mar 17 - Qualifications Submittal Due to CII • Mar 30 – Topic & PI Selection Announced (Planned) • Apr 15 – PI Notification of Selected PIs Complete

12. Proposal Milestones • June 1-3 RT Kickoffs at CII • Jun 1 – Aug 31 Proposal Development • Jul 20 – Proposal Progress Update to RC • Aug 31 – Proposal Due to CII • Sep 6-7 Proposal Presentations to RC • Sep 12 – Proposal Revisions Due to CII

13. RFQ Facts • It is a qualifications based process • RFQ will specify qualifications & proposal submittal process • Qualification submittals must be received at CII no later than 5:00PM CST, March 17, 2011 via email attachment or hardcopy

14. RFQ Format • A single PI submittal will be limited to 6 pages max: • Coversheet (1) • Narrative: Why I am best qualified for this research) (1) • Qualifications (Topic specific & general – cut & paste from CV) (4) • If more than one PI participates, the narrative will address both and each additional PI will be allowed 4 pages to list qualifications

15. RFQ Structure • Purpose • To efficiently organize data for submittal & evaluation • Who may submit Qualifications • Any faculty member from an accredited university may submit qualifications as a PI; they should be on CII’s proposal list • Questions and Submittal Contacts:

16. Selection Process • Qualification Submittals will be evaluated by the entire CII Research Committee • Academics on the RC will have a key role • The CII Board will vote to prioritize research projects for funding at its spring meeting scheduled for March 29-30, 2011 • Four of the topics should be funded

17. Evaluation Criteria (Not Final) • PI: Qualifications & Experience: 50% • Topic relevant 35% • General 15% • Institution/students: 30% • Passion for Topic: 15% • Cost/Schedule Effectiveness: 5%

18. RFQ Structure – Part 1: PI Data

19. RFQ Structure – Part 2: Program Information

20. RFQ Structure – Part 3: GRA Information

21. Pre-Qualifications Submittal Conference Call • Mar 3 & 4 • Purpose is to review process changes; not topics • Topics are purposely loosely defined such that the RT defines the objectives and scope • Detailed discussion of the topics is not expected

22. Proposal Development Facts • Proposal will be developed jointly by the RT (Industry and Academic: Domain & Process Experts) • Proposal will be developed June – August • CII will fund PI travel during the proposal development period • CII expects to fund all proposals developed • CII will host a mid development web meeting for alignment • Failure to submit an acceptable proposal by August 31st will as a minimum, likely result in a 2 month delayed start

23. Objectives of the Revised Research Process • Earlier RT start (June vs. fall) • Better alignment of industry members and PI • Industry involvement in proposal development • Realistic expectations of deliverables, budget, and schedule

24. Working with Industry to Prepare Proposal Stu Working

25. Proposal Format and Content (6 pages)Note: The proposal format (due August 31) is not expected to change significantly from prior years • Title Page • Title, RT Chairs & PI(s) name, phone#, email address, sponsoring university • Brief Justification • Researcher(s) to state in their own words the problem to be addressed. • Anticipated “value added” • Principal beneficiaries of value added. • Purpose, objectives, and scope

26. Proposal Format and Content • Expected Product(s) of Research • Standard publications • Any notable implementation resource anticipated • ExpectedResearch Approach/Method • Proposed hypotheses • Data sources • Data collection procedure • Data analysis methods • Product development steps • Research Organization and Responsibility Assignment • Institutional resources • Graduate research assistants and their qualifications

27. Proposal Format and Content • Research Budget • Line items for salaries, fringe benefits, equipment (if applicable) and other direct costs. • Tuition • Tabulated for year 1, year 2, etc. • Show co-funding amounts provided by institution (if applicable) if applicable. • Separate travel expenses from other expenses • No overhead on travel. • Research Task Bar Chart Schedule • Include all research tasks • Major interim milestones (PRB submittals, Annual Conference activities) • Team meetings • Product completion milestones

28. Budget Template

29. Research Schedule Example

30. Research Schedule Example

31. 1- is well structured and addresses a valid industry concern. 2 - is competently done in the CII mold. 3 - is done in the classic research mode. 4 - answers the “essential question.” 5 - adds value for the CII membership. 6 - contributes to the storehouse of knowledge. Quality CII research . . .

32. CII’s Expectations of Research Teams

33. CII Research TeamsExpectations of members • Attendance • Attend 4-6 meetings per year. • Attend conference calls & web meetings in between face-to-face meetings. • Meetings are generally hosted by industry. • Participation in Annual Conference and Project Improvement Workshops (PIWs).

34. Publications at CII Jacquie ThomasCII Technical Writer/Editor

35. Types of Publications • Research Reports • Research Summaries • Implementation Resources All CII publications, software, and other products must follow the guidelines in the CII Publishing Guide.

36. Research Reports • Reports to CII. • Written by principal investigators. • Confidentiality of data • Target audience: researchers, academics. • Review by CII Associate Director for Research and Technical Writer/Editor. • Available online.

37. Research Summaries • Reports from CII; short, concise. • Target audience: upper management. • Written by team members from industry perspective. • Edited by CII Technical Writer/Editor. • Reviewed by CII Product Review Board (PRB). • Printed; also available online.

38. FAQ Q. Who’s qualified to submit a proposal to CII? Where would I obtain information about CII research and RFPs? A. See slide 15 - Anyone interested in responding to the CII RFQ should send their vita to Steve Thomas at sthomas@cii.utexas.edu.Once approved, they will be added to the RFQQ distribution list.

39. FAQ • What is the typical timeframe of a research contract? A. Slides 8-10, Most projects should completed in 27 months, but there may be special circumstances that may shorten or lengthen the schedule.

40. FAQ • What is the typical size of research grants (minimum and maximum)? A. Typical grants range from $180,000 to $210,000. However, in special situations, the grant may be higher or lower than this range.

41. FAQ Q. Who should I direct my questions to? Are there any pre-proposal/qualification submittal conference call and meetings? A. See slide 11 & 15 - All questions should be directed to Kristi Delaney or Steve Thomas (kldelaney@mail.utexas.edu or sthomas@cii.utexas.edu). The pre-proposal conference call is also another opportunities for questions to be answered.

42. FAQ Q. Is it important to have a member on the team who has worked in the same area as the submitted topic? A. It is best to have a member on the team who has worked on the submitted topic area and a member who has worked on a CII project. However, it depends heavily on the proposal topic.

43. FAQ Q. What are the minimum qualifications of the participants? A. It depends on the topic. PI should must have a Ph.D. and a preference is given to PhD candidates graduate students. Consultants may participate on the project with CII approval.

44. FAQ Q. How does CII select successful proposals? A. See slides 16-17, the RFQ has details on the scoring method.

45. FAQ Q. Do I get feedback from proposal reviewers and how can I obtain them? A. Yes, once the proposals have been selected, Steve Thomas will e-mail unsuccessful PIs with the information. They can also e-mail Steve to set up a time for a debrief.

46. FAQ • What other factors is CII looking for? A. Overall strength of the proposed team (individual and team members), ability to work with the industry team, an understanding of the CII research model, quality of graduate student and program, and ability of the team to complete the project per CII’s schedule.

47. FAQ • Where does CII published their research reports? A. All research reports are published and available to CII members. Non-CII members can obtain copies of the reports at non-member prices from the CII website. Academics qualify to purchase reports at member rates and are afforded access to the CII knowledgebase during their research. See CII’s website for additional information.

48. CII Academic Community Webinars • Webinar 1 – January 11, (11:00 AM – 1:00 PM) CST “How to Participate in CII” • Webinar 2 – February 16, (11:00 AM – 1:00 PM) CST “The New CII RFQ & Proposal Process” • Webinar 3 – May, Date TBA “How to Successfully Execute a CII Project”