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Electronic Records Policy Working Group

This working group focuses on developing recommendations and policies for effective management of electronic records, including government information on the internet. The group collaborates with stakeholders, conducts studies, and shares effective practices.

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Electronic Records Policy Working Group

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  1. Electronic Records PolicyWorking Group Dr. Michael J. Kurtz, Assistant Archivist Office of Records Services – Washington DC RACO 2004

  2. EGovernment Act of 2002 • Public Law 107-347, 44 U.S.C. Ch. 36, signed into law on December 17, 2002. • Via budget guidance, OMB can further drive the utilization, interoperability and security of IT investments to: • advocate a more citizen-focused approach to current government-wide IT policies and programs • establish an Office of Electronic Government in the Office of Management and Budget (OMB) • formalize the establishment of a Chief Information Officers (CIO) Council; • support activities that OMB and the executive branch are already pursuing under the President’s Management Agenda’s Expanding Electronic Government initiative. RACO 2004

  3. Interagency Committee on Government Information • Section 207 of the E-Government Act requires the Director of the Office of Management and Budget (OMB) to establish the ICGI. • The ICGI will • collaborate with stakeholders to identify ways to increase availability and use of government information and services • conduct studies and submit recommendations to the Director of OMB and the Archivist of the National Archives and Records Administration (NARA) • share effective practices for access to, dissemination of, and retention of Federal information RACO 2004

  4. ICGI members • Members • Karen Hogan Deputy Chief Information Officer, Department of Commerce (co-chair) • Glenn Schlarman Chief of the Information Technology Policy Branch, Office of Management and Budget (co-chair) • Jonathan Womer Senior policy analyst at the Office of Management and Budget • WG sponsors • CGI Position/Sponsorship currently open • ERPWG Lewis J. Bellardo, Deputy Archivist of the United States, NARA • Web Standards sub work groups Bev Godwin, Director, FirstGov, GSA RACO 2004

  5. ICGI Work Groups • Categorization of Information, Eliot Christian, USGS • Web standards, Bev Godwin, GSA • Public Domain Directory • Web Content Standards • Electronic Records Policy, Michael Kurtz, NARA RACO 2004

  6. Electronic Records Policy Working Group ERPWG Goal: Develop recommendations and a timetable for implementation of those to the Archivist of the United States and the OMB Director for policies and procedures ensuring effective management of electronic records (Internet-based and otherwise). RACO 2004

  7. ERPWGObjectives • Identify barriers to effective management of “Government information on the Internet and other electronic records”. • Identify common characteristics of temporary and permanent records generated by lines of business / sub-functions of the Federal Enterprise Architecture Business Reference Model • Identify interim, realistic and useful tools for the creation and management of these records. RACO 2004

  8. ERPWG Objectives: ERA • Identify longer term solutions compatible with the Electronic Records Archives. • It is important that, for “Government information on the Internet and other electronic records” which have been appraised as permanent, ERPWG products and recommendations are compatible with directions being taken by the Electronic Records Archives. • ERA will provide a set of collaboratively developed tools that can be used by Federal agencies to assist them in managing their records and transferring them to NARA. • An ERA Program Management Office representative is a member of the ERPWG to ensure appropriate coordination. RACO 2004

  9. Initial Work Plan Tasks • Develop formal workplan for IGCI review and approval. • Identify potential regulatory barriers to the effective management of Internet-based and other electronic records • NARA regulations and guidance, • OMB Circulars A-11 and A-130, • GPEA, • the Federal Information Security Management Act of 2002, and • the Paperwork Reduction Act. • Hold collaborative outreach sessions with stakeholders regarding barriers identified and proposed guidance topics that address those barriers. RACO 2004

  10. Initial Work Plan Tasks, Cont’d • Produce barriers report to inform guidance needs. • Determine toolbox framework to address effective ERM in legacy and future systems. • Determine common characteristics of records produced by the FEA BRM. • Develop recommendations for Archivist and OMB Director. • Produce toolbox contents. RACO 2004

  11. ERPWG Agency Assistance • ERM Toolbox • Training on integrating RM into business processes • NARA isconducting a modular re-designofits training programas part of the RMI • Redesign will develop capabilityto deliver ERM-relevant modulesvia both leader-led and distance learning instruction methods under the ERM eGov Initiative. RACO 2004

  12. Questions? Thank You! RACO 2004

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