Training for All Employees Processes to Manage Employee’s Employment Agreements

1. Cabinet for Health & Family Services Department of Income SupportChild Support Enforcementagreement processing training Training for All Employees Processes to Manage Employee’s Employment Agreements

2. Objectives Upon completion – Processes for Managing Employee employment agreements – an employee will know how to: • Electronically sign an employment agreement: “Yes, I agree” • Print an employment agreement • Electronically NOT sign an employment agreement: “No, I disagree” • View and print employment agreements for the Account Management application Security Initiative

3. Employment Agreement Processing CSE Employment Agreements All CSE employees/contractors are required to sign employment agreements at the beginning of each calendar year. The type of agreements may vary based on Cabinet and Department requirements. Employees who utilize the Cabinet’s Security Portal will be required to electronically sign each agreement specific to Child Support Enforcement. Security Initiative

4. Employment Agreement Processing Task: Employee opens an Internet Explorer (IE) browser and enters the following URL into the browser: “https://keups.chfs.ky.gov/home/default.aspx” Security Initiative

5. Employee/Contractor selects “Yes, I agree” Security Initiative

6. Electronically Signing an Agreement Employee/contractor selects “Yes, I agree” • If this is the first time employee/contractor has accessed the security portal, or the beginning of a calendar year, employees/contractors will be presented an employment agreement(s) to electronically sign. The first page provides instructions identifying each agreement and additional instructions. Security Initiative

7. CSE Disclosure Awareness Training for access to FTI has to be agreed to prior to accessing KASES or the WebPortal Security Initiative

8. Electronically Signing an AgreementEmployee/contractor selects “Yes” to open agreement in PDF format • If employee/contractor selects “Yes, I agree” the pop up box below appears to provide the opportunity to open the agreement in PDF format. If “Yes” is selected, the agreement is opened in PDF format. Security Initiative

9. Electronically Signing an Agreement Employee/contractor can either save PDF document or send to printer • Agreement opened in PDF format Security Initiative

10. Electronically Signing an Agreement • Next agreement Security Initiative

11. Employee/Contractor selects “No, I do not agree” Security Initiative

12. Electronically Signing an AgreementEmployee/Contractor selects “No, I do not agree” • If this is the first time employee/contractor has accessed the security portal, or the beginning of a calendar year, employees/contractors will be presented an employment agreement(s) to electronically sign. The first page provides instructions identifying each agreement and additional instructions. Security Initiative

13. Electronically Signing an AgreementEmployee/Contractor selects “No, I do not agree”then selected “Continue” below • Employee/Contractor selected “Continue” Security Initiative

14. Electronically Signing an Agreement • Same agreement displayed when “Continue” is selected Security Initiative

15. Employee/Contractor Views and PrintsAgreements from the Account Management Application Security Initiative

16. Views and Prints Agreements from the Account Management Application Select “Account Management” on the Home Selection Page Security Initiative

17. Views and Prints Agreements from the Account Management Application Select “My Agreements” tab on the Account Management Page Security Initiative

18. Views and Prints Agreements from the Account Management Application Select the “View” button to the right of the agreement to open in a PDF format to either save or print. Security Initiative

19. Electronically Signing an Agreement Employee/contractor can either save PDF document or send to printer • Agreement opened in PDF format Security Initiative

20. Questions/Answers Security Initiative