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May 2009

If you cannot hear us when we get started, please check your volume control and be sure your computer is not muted. . May 2009. CEDARS Staff Information Including Certification Numbers. May 2009. CEDARS Training Agenda. Welcome and Introductions Training Overview

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May 2009

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  1. If you cannot hear us when we get started, please check your volume control and be sure your computer is not muted.  May 2009

  2. CEDARS Staff Information Including Certification Numbers May 2009

  3. CEDARS Training Agenda • Welcome and Introductions • Training Overview • Evolution from CSRS to CEDARS (Fri) • Submission and Editing Process (Tues) • Course Catalog, Student Schedules, Grade History - including phase-in of State Course Codes (Wed) • Staff Information, including Certification Numbers (Thurs) • Expanded Program Data and New Ethnicity and Race Codes (Fri) 3 May 2009

  4. Today’s presenters are: • David Kinnunen • Associate Director, Professional Certification • Mary Jo Johnson • Director, Title II Part A (Highly Qualified Teacher Requirements) May 2009

  5. Reporting staff data through CEDARS is new business… The following are some of the categories of questions that we have received. • Certification • CTE – including, teachers at skill centers • Teachers without certificate numbers • Contracted teachers • Staff Codes/Staff Type • Paraeducators and other staff • Teachers without staff codes

  6. Team teaching • More than one teacher • Paraeducators • Teaching staff located at another building or in another district • Error messages

  7. Today’s Agenda • General information about certification • How will OSPI process teacher data? • Identification of teacher data sources • How will teacher data be used? • Questions and Answers

  8. General Information about Certification • RCW 28A.410.025 Qualifications – Certificate or permit required. • No person shall be accounted as a qualified teacher within the meaning of the school law who is not the holder of a valid teacher’s certificate or permit issued by lawful authority of this state.

  9. Types and Levels of Certificates (6) • Teacher(Initial/Residency, Continuing/Professional, K-12 Lifetime (unendorsed) • Career and Technical • First People’s Language/Culture • Administrator • Principal • Program Administrator • Superintendent • Educational Staff Associate • Limited Certificates (continued next slide)

  10. Types and Levels of certificates (6) • Limited Certificates (8) • Conditional Certificate • Substitute Certificate • Emergency Certificate • Emergency Substitute Certificate • Nonimmigrant Alien Exchange Teacher • Intern Substitute Teacher Certificate • Transitional Certificate • Provisional Alternative Administrative Certificate

  11. Teacher Data • How will OSPI process teacher data? • Step One: Process certification numbers through CEDARS • Step Two: Link the certification numbers with other data • What are the other data sources?

  12. CEDARS Data Warehouse vs. CEDARS Submissions CEDARS Submissions Student Enrollment Facilities& Transportation Student Demographics Assessment Certification Courses Financial Grade History Programs Staff File & Schedules CEDARS Data Warehouse May 2009 12

  13. Additional Data for the Warehouse Certification Teaching Certificates Fingerprints Teacher Test Scores Facilities& Transportation Assessment Natl. Board HQT CEDARS Financial CTE Certifications S275 CEDARS Data Warehouse May 2009 13

  14. Use of Teacher Data • Meet federal reporting requirements related to highly qualified teachers and equitable distribution of teachers • Respond to national and state legislative inquiries about Washington’s teaching force • Produce reports such as: • Supply and Demand • Certificates Issued and Placement of New Teachers • Research

  15. Who do districts report in the staff data file? • Districts only report staff within their programs, schools, district, and jurisdiction.

  16. Question & Answer Question: Should all teachers be certificated? Answer: Yes. Example: • A Career Technical Education (CTE) teacher in a skill center is a “contracted person” teaching a cosmetology course. This teacher must hold some type of certification just as any other K-12 classroom teacher. In this case, the appropriate certification would be a CTE certificate or a conditional certificate. A certificate number consists of six digits and a letter.

  17. Question & Answer Question: A “contracted teacher” who is employed by an ESD or another type of agency provides instructional services to students. Does the district report the teacher’s certificate number? Answer: Yes. Example: • A school district purchases the services of a special education teacher through an ESD cooperative to provide instruction for students in special education programs.

  18. Question & Answer Question: Race and ethnicity are currently not asked for in the staff table. Will this information be asked for in the future? Answer: This data is currently collected in the S275 report. We do anticipate some alignment changes to meet federal requirements. Work is in progress to address this issue.

  19. Question & Answer Question: The staff type code appendix does not include all of the codes based on the S275 manual. Will additional codes be added? Answer: No. We do not anticipate adding additional codes at this time. The purpose for collecting teacher data is related to classroom instruction and the ability to meet federal reporting requirements.

  20. Question & Answer Question: Are there tentative timelines for HR type reports starting next year using CEDARS data? Answer: Yes. We are working on details and will have additional information before the beginning of the school year.

  21. Question & Answer Question: It appears that the Staff Type Code is really the same as Duty Code in the S275. Will the new CEDARS manual be updated to reflect this or at least include the description in the wording so people understand they are the same? Answer: This will be reviewed prior to publishing the next version of the manual.

  22. Question & Answer Question: Who is the contact at OSPI for error messages related to staff? Answer: Customer Support (360) 725-6371 or1 (800) 725-4311customersupport@k12.wa.us

  23. Questions & Answers • This presentation and session recording will be posted to the K12 web site at http://www.k12.wa.us/CEDARS/Training.aspx • We will also post questions and answers: • That are asked/answered during the session • That we did not get to during the session • That we receive after the session May 2009

  24. CEDARS Resources • Customer Support (360) 725-6371 or 1 (800) 725-4311customersupport@k12.wa.us • Data Manual and Appendices and Supporting Documents http://www.k12.wa.us/CEDARS/default.aspx • Feasibility Study report to the Legislature http://www.k12.wa.us/LegisGov/2009documents/DataFeasibilityReport.pdf May 2009

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