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SESSION THREE

Explore various technology developments such as DIY, LMS, specialized software, and proprietary options for storing digital media. Understand the short and long-term storage and preservation challenges, and learn about repositories and Digital Asset Management Systems (DAMS).

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SESSION THREE

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  1. SESSION THREE Storing stuff

  2. SESSION THREE Storing stuff Technology developments

  3. Choosing a route • DIY • LMS • Specialised software • Open-source • Proprietary

  4. The DIY Option • Possible for small collections, ‘quick and dirty’ solutions, no-budget situations • Some photo-sharing software quite powerful, easy to manipulate

  5. Picasa • Easy to import, add tags/titles, export to web, share publicly • Good browse but little search functionality • Stores metadata in image header, but requires data file on disc where Picasa is installed. Take care when re-installing or moving computers or data can be lost • E.g. Oxford’s Flora Graeca

  6. Flickr • Easy to upload • Hard to remove • Easy to tag • Easy to search • Non-academic context • Advertising

  7. Facebook • Use Groups to provide context and covering text, discussion • Confidentiality and ownership issues

  8. YouTube, iTunes • Growing amount of academic content • Podcasts of lectures etc very popular on iTunesU – 2 million downloads of Oxford contributions since joined iTunes in 2009 • Not easy to do detailed searching

  9. LMS • Integrated library management systems may include image management modules • Unlikely to be main reason for LMS choice; therefore may not be ideal solution for particular collections • Ease of integration of search and metadata with catalogue; may increase user awareness and image collection use • Trend to disaggregation of products

  10. Specialised software Open source • for enthusiasts and the hard up • EgGreenstone • Limited functionality and presentation • Used for some Oxford collections

  11. Specialised software Proprietary • Costs • May require special processing to import images and metadata • May not be easy to export edited data • Long-term sustainability may be in doubt • Keep archive copies of all files separately if possible

  12. Selection • See http://www.jiscdigitalmedia.ac.uk/crossmedia/advice/systems-for-managing-digital-media-collections • Choice will depend on many individual factors • JISC reviews give some basis for comparison, and ideas of what is possible

  13. SESSION THREE Storing stuff Storage and preservation: short and long-term issues

  14. Digital Data Death • Digital data has a short lifespan • Carriers become obsolete or physically degrade • All digital archives must be regularly refreshed and transported to new media • This is not cheap! • Cf the BBC Domesday Disaster • And the Betamax/VHS war

  15. Who cares for your data? • Major institutions will have own IT depts to archive • May entail SLA’s and other formal responsibilities and costs • May or may not understand more of the issues than you do • Keeping it ‘in the library’ generates its own headaches

  16. External bodies • Consider collaboration with other institutions in subject domain, or region • Or National Archives • Take advice from national bodies • Data Curation Centre • JISC • RIN

  17. Look before you leap • Develop an integrated view of your collections vis-à-vis national/international resources • What is your collection for?

  18. SESSION THREE Storing stuff Repositories, DAMS

  19. Repositories • Domain or institutional • May or may not be geared to receive and document image data • Deposit may be a requirement • Another body of people to help manage your collection • A growing source of material

  20. DAMS • Digital Asset Management Systems can be used for images alone, or all digital data archiving • Can be large-scale and expensive • May provide long-term data security • Usually need specialised software developers to set up and maintain • Good communications essential

  21. Oxford’s experience

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