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What’s New in Office 2010

What’s New in Office 2010. Information and Educational Technologies (IET). As of 5/19/2011. Topics. What’s New in: All Office 2010 applications Word 2010 Excel 2010 PowerPoint 2010 Outlook 2010 Other Office 2010 Programs. What’s New in Office 2010. Microsoft Office Backstage

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What’s New in Office 2010

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  1. What’s New in Office 2010 Information and Educational Technologies (IET) As of 5/19/2011

  2. Topics • What’s New in: • All Office 2010 applications • Word 2010 • Excel 2010 • PowerPoint 2010 • Outlook 2010 • Other Office 2010 Programs

  3. What’s New in Office 2010 • Microsoft Office Backstage • Save as PDF now built-in rather than an add-in • Ribbon Changes • Paste with Live Preview • Edit pictures within an Office application. • Create Screenshots within an Office Application • Added new SmartArt graphics capabilities • Mini Translator • Co-Authoring • Updated Office 2010 Security • Document Inspector • Accessibility Checker • Mark as Final

  4. What’s New in Office 2010 • Web versions of Office programs • Edit files within the browser • Multiple people can work on the same document at the same time • Files are stored on the web • Mobile versions of Office programs • Mobile device needs to be running a Windows OS • Mobile Sharepoint allows you to save files on a Sharepoint server • Office Starter Edition replaces Microsoft Works • Ad-supported • Missing some tabs

  5. Microsoft Office Backstage • Microsoft Office Button replaced by a File tab • “Do everything to a file that you do not do in the file”

  6. Microsoft Office BackStage • Powerpoint - File, Info screen

  7. Ribbon Changes • Ribbon Maximize/Minimize Control next to Help icon • Capability to personalize the ribbon • File, Options, Customize Ribbon or right-click on ribbon and choose Customize Ribbon • Create custom tabs and groups • Rename or reorder existing tabs and groups

  8. Paste with Live Preview • When doing a paste, you can view small thumbnails showing what’s on the clipboard and/or what the results will be using various paste options.

  9. Edit Pictures Within An Office Application • Remove Background

  10. Edit Pictures Within An Office Application • Change brightness and color

  11. Edit Pictures Within An Office Application • Artistic effects

  12. Edit Pictures Within An Office Application • Format text and images together Penguins

  13. Create Screenshots Within An Office Application From the Insert Tab, select Screenshot. Select the window that you want to get the screenshot from (which will take a screenshot of the whole window) or select screen clipping which will allow you to select the area that you want captured.

  14. New SmartArt Graphics Capabilities Find and insert the SmartArt graphic Add photographs Write descriptive text

  15. Mini Translator • The Mini Translator can be activated by selecting Review, Translate, Mini Translator. • With the Mini Translator you can point to a word or selected phrase and see the translation in a small window. • With the Play button you can hear an audio pronunciation of the word or phrase and the Copy button allows you to paste the translation into another document.

  16. Co-Authoring • Multiple people can edit the same document at the same time and stay in sync with each others’ changes. • You can see who else is working with you and where they are editing. • When you open a shared document, the Office application automatically caches it, so that you can make changes to the document offline and then sync the changes when you come back online. • Authors can block access to document regions while they are working on them.

  17. Updated Office 2010 SecurityRecover Previous Versions of Files • If AutoRecover is set, you can open the last AutoRecover position if you close the Office application without saving your file. • Under File, Info, Manage Files, you can also choose to open an AutoRecover file that has been saved while you are working on the document. • By default AutoRecover and saving the last AutoRecover file if the program is closed without saving are set. These options are found under File, Options, Save.

  18. Updated Office 2010 SecurityProtected View • Files opened in Protected View are opened with editing functions disabled. • Files from a potentially unsafe location, such as the Internet or an e-mail attachment, or that contain active content, such as macros, data connections, or ActiveX controls, are validated and opened in Protected View. • Files from Trusted Sources can be enabled by clicking Enable Editing.

  19. Updated Office 2010 SecurityTrusted Documents • The trusted documents feature makes it easier to open documents that normally would open in Protected View. • Once you confirm that the active content in a document is safe to enable, you don’t have to do it again the next time you open that document.

  20. Document Inspector • The Document Inspector allows you to find and remove hidden metadata, personal information, or content stored in a document that you might not want to share with another organization. • To use Document Inspector: • First save your document using Save As. • Select File, Info, Check for Issues. • Select Inspect Document.

  21. Accessibility Checker • The Accessibility Checker helps identify and resolve accessibility issues in your documents, so that you can fix any potential problems that might keep someone with a disability from accessing your content. • To use the Accessibility Checker: • SelectFile, Info, Check for Issues. • Select Check Accessibility.

  22. Mark as Final • By setting Mark as Final on a document, it makes the document read-only and all editing commands and proofing marks are disabled. • This is not considered a security feature, because anyone who accesses the document can turn Mark as Final back off and begin editing the document. • Mark as Final is set by going to File, Info, Protect Document, Mark as Final.

  23. What’s New in Word 2010 • Ribbon Changes • Navigation Pane

  24. Word Ribbon Changes – Home Tab Word 2007 Word 2010 Change Case Button Text Effects Button

  25. Word Ribbon Changes – View Tab Word 2007 Word 2010 Navigation Pane (See next slide)

  26. Navigation Pane • Move between headings • View thumbnails of pages • Reorganize a document by moving headers around in the navigation pane instead of copying and pasting sections of the document

  27. Word Ribbon Changes – Review Tab Word 2007 Word 2010 Block Authors & Restrict Editing Button Linked Notes OneNote Translate Button

  28. Word Ribbon Changes – Insert Tab Word 2007 Word 2010 Screenshot Button

  29. Word Ribbon Changes – Drawing Tools Tab Word 2007 Word 2010 Shape Effects Button WordArt Styles

  30. Word Ribbon Changes – Picture Tools Tab Word 2007 Word 2010 Remove Background Picture Editing Selection Pane

  31. What’s New in Excel 2010 • Improved capabilities • Performance enhancements • Ribbon Changes • Sparklines • Added the Equation Editor • More themes

  32. Excel Improved Capabilities • Improved PivotTables • Improved conditional formatting • Improved function accuracy • Improved filter capabilities • Improved charting • 64-bit version allows larger worksheets if memory is available

  33. Excel Ribbon Changes – Insert Tab Excel 2007 Excel 2010 Screenshot Button Sparklines & Slicer Equation Editor like the one that was in Word 2007.

  34. Sparklines Sparklines are tiny charts that fit within a cell to visually summarize trends alongside data.

  35. Equation Editor The Equation Editor that was added to Word 2007 has now been added to Excel 2010.

  36. What’s New in PowerPoint 2010 • PowerPoint Ribbon Changes • Organize slides into sections • Additional transitions and animations • Run multiple PowerPoint presentations side by side • Embed, edit, and play a video within your presentation • Link a video from a website such as Youtube • Animation Painter • Turn your mouse into a laser pointer • Turn your presentation into a video

  37. Microsoft PowerPoint 2010 Teaser Video

  38. PowerPoint Ribbon Changes – Home Tab PowerPoint 2007 PowerPoint 2010 Section

  39. Organize Slides into Sections • Create sections for large groups of slides • More manageable • Easier to navigate • You could actually have different people working on each section

  40. PowerPoint Ribbon Changes – Insert Tab PowerPoint 2007 PowerPoint 2010 Screenshot

  41. PowerPoint Ribbon Changes – Transitions Tab and Animations Tab PowerPoint 2007 PowerPoint 2010

  42. PowerPoint Ribbon Changes – Slide Show Tab PowerPoint 2007 PowerPoint 2010 Broadcast a presentation on the web Additional Setup options

  43. PowerPoint Ribbon Changes – Review Tab PowerPoint 2007 PowerPoint 2010 Compare two PowerPoint presentations to find the differences Make notes in OneNote to link to the PowerPoint presentation.

  44. PowerPoint Ribbon Changes – View Tab PowerPoint 2007 PowerPoint 2010 The Reading View allows a presentation to run in a window. Guides help you align objects on a slide.

  45. Run Multiple Presentations • You can now run multiple presentations side by side. • Select View, Reading View or select the Reading View icon from the bottom of the window. This will allow you to view a presentation within a window. • You can then resize the window and open another one.

  46. Embed, Edit and Play Videos • Now when you insert a video, it’s inserted directly into the presentation instead of just inserting a link. • Additionally you can: • Trim audio clips or videos to remove parts that are not pertinent to the message of your presentation • Add synchronized overlay text • Add poster frames • Add bookmarks • Add fades • Perform most of the other editing features that you can do to still pictures

  47. Link to a Video from a Website • Most video websites, such as Youtube, provide an embed code that allows you to embed the video in your presentation. Just copy this code and paste it under Insert, Video, Video from Web Site.

  48. Animation Painter • The Animation Painter allows you to copy animations from one point on a slide to another point on the same slide or another slide. • The Animation Painter is found on the Animations tab and works the same way as the Format Painter works for copying formats.

  49. Turn Your Mouse into a Laser Pointer • When running a slide presentation, if you press the CTRL key +left mouse button while moving your mouse, the mouse will work like a laser pointer. • To change the color of the laser pointer, go to the Slide Show tab, click on Set up Slide Show and select the color you want under Laser pointer color.

  50. Turn Your Presentation into a Video • When you select “Save As” you have the option to save your file as a Windows Media Video (.wmv) file. • The video can contain voice narration, laser point movements, animations and embedded videos. • Depending on the length and content of your presentation, it may take awhile to create the video, but you can still continue to work in PowerPoint while it’s being created.

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