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Developing a Binder for a District Wide Master Plan

International Conference October 2007. International Conference October 2007. Developing a Binder for a District Wide Master Plan. Ron McPherson, Associate Superintendent of Operations Clear Creek Independent School District. Russ Wallace, AIA, Director of Facilities and Planning

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Developing a Binder for a District Wide Master Plan

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  1. International Conference October 2007 International Conference October 2007 Developing a Binder for a District Wide Master Plan Ron McPherson, Associate Superintendent of Operations Clear Creek Independent School District Russ Wallace, AIA, Director of Facilities and Planning Clear Creek Independent School District Rick Blan, AIA, Principal PBK

  2. DEMOGRAPHICS INSTRUCTION FINANCE District History • Formed 1948 • 110 Square Miles • Twelve Municipalities in Harris and Galveston County • Over 37,000 Students • Growth of over 800-1,000 Per Year • 27th Largest District in Texas • Over 4,500 Employees • Serves highly educated community • Highly political organizations/clubs APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  3. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  4. DEMOGRAPHICS INSTRUCTION FINANCE District History • Lack of community trust • Inconsistent in passing bonds • Multiple open records requests seeking financial information • No positive press or public relations effort • TSPR Audit due to two community members APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  5. DEMOGRAPHICS INSTRUCTION FINANCE What Comes Next? “If we continue to do what we have always done, we will continue to get what we have always gotten.” - Richard McCain APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  6. DEMOGRAPHICS INSTRUCTION FINANCE What Comes Next? • How does CCISD convince stakeholders they are being heard? • How does CCISD prove to the community there is change at the top? • How can CCISD regain the community’s confidence that the old way of business no longer exists? • How can CCISD change perception? APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  7. DEMOGRAPHICS INSTRUCTION FINANCE District Master Plan Goals • Create one document that organizes District Standards and Long Range Plans • Involve all departments, staff and administrators form Conception to Completion • Create a district document that tracks logically from Demographics Data to Bond Planning APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  8. DEMOGRAPHICS INSTRUCTION FINANCE District Master Plan Goals • Develop or Incorporate the following information: Demographics Data Curriculum and Instruction Standards Finance Plan Staffing Plan Technology Standards Facilities and Maintenance Standards Land Needs Capital Funding Plan APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  9. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  10. DEMOGRAPHICS INSTRUCTION FINANCE Demographics, Capacities • Demographics Study prepared by third party consultant and presented to Board of Trustees • Capacities of existing facilities gathered by Facilities Department and Consultants • Comparison of Existing Capacities vs. Demographic Study is used to plan new facilities resulting in Chapter 6 Data APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  11. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Projections Through 2020 Matches Clear Plan 2020 Long Range Facilities Plan CAPITAL STAFFING FACILITIES LRFP LAND

  12. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Existing Capacities Compared to Projections CAPITAL STAFFING FACILITIES LRFP LAND

  13. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING Create Capacities Methodology and Have All Campuses Sign Off On Final Capacity Number FACILITIES LRFP LAND

  14. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Track Portables, However Do Not Include As Capacity Generator CAPITAL STAFFING FACILITIES LRFP LAND

  15. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  16. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Instructional Plan • Include Board Approved District Instructional Plan • Include Instructional Framework Standards • Educate*Equip* Excel • Portrait of a Graduate CAPITAL STAFFING FACILITIES LRFP LAND

  17. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  18. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  19. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  20. DEMOGRAPHICS INSTRUCTION FINANCE Financial Plan • 2007 – 2008 Budget Priorities • District Financial Plan • District Financial Standards • District Financial Forecast APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  21. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  22. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  23. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Technology Plan • District Technology Plan • District Technology Standards • Technology Equipment and Operating Lifecycles CAPITAL STAFFING FACILITIES LRFP LAND

  24. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Clearly States District Plan and District Goals CAPITAL STAFFING FACILITIES LRFP LAND

  25. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING Identifies All Technology Needs and Related Cost For New and Existing Schools FACILITIES LRFP LAND

  26. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING Identifies All Equipment Lifecycles and Replacement Needs FACILITIES LRFP LAND

  27. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Staffing Plan • Elementary Staffing Standards • Intermediate Staffing Standards • High School Staffing Standards CAPITAL STAFFING FACILITIES LRFP LAND

  28. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL Identifies Staffing Standards for Elementary, Intermediate, High School and Support Facilities, Which Relates to New Facility Start-Up Cost STAFFING FACILITIES LRFP LAND

  29. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Long Range Facilities Plan • Clear Plan 2020 • Existing Facilities Capital Improvements Plan • New Facilities Planning Requirements CAPITAL STAFFING FACILITIES LRFP LAND

  30. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Clear Plan 2020 Includes: Demographics, Existing Facility Surveys, Capital Improvement Projects, and Long Range Facilities Needs CAPITAL STAFFING FACILITIES LRFP LAND

  31. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Clear Plan 2020 Web Based Database CAPITAL STAFFING FACILITIES LRFP LAND

  32. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL All Facilities Identified: Age, Sq.Ft., Site Plans, Floor Plans, Roof Plans, Facilities Needs and Cost STAFFING FACILITIES LRFP LAND

  33. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  34. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Facilities Construction Standards • Project Cost Worksheets • Facilities Specifications Matrix • Facilities Technology Standards • Facilities FF&E Standards CAPITAL STAFFING FACILITIES LRFP LAND

  35. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  36. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  37. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  38. DEMOGRAPHICS INSTRUCTION FINANCE Linked To Excel File APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  39. DEMOGRAPHICS INSTRUCTION FINANCE Linked To Excel File LINKED TO EXCEL FILE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  40. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Land • State of Texas School District Map • Overall District Facilities Map • District Owned Property for Proposed Future Facilities CAPITAL STAFFING FACILITIES LRFP LAND

  41. Clear Springs HS DEMOGRAPHICS INSTRUCTION FINANCE All Existing Facilities Identified As Well As Vacant Property Used For Growth Needs APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  42. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Capital Funding Plan • Bond Referendum Planning Timeline • Bond Referendum Template CAPITAL STAFFING FACILITIES LRFP LAND

  43. DEMOGRAPHICS INSTRUCTION FINANCE Bond Election Planner and Timeline APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  44. DEMOGRAPHICS INSTRUCTION FINANCE Linked To Excel File APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  45. DEMOGRAPHICS INSTRUCTION FINANCE Funding Timeline and Cash Flow APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  46. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY Appendix • TEA Facilities Standards • TEA Library Standards • ClearPlan 2020 CD Format • Design and Construction Specifications Standards CD Format CAPITAL STAFFING FACILITIES LRFP LAND

  47. DEMOGRAPHICS INSTRUCTION FINANCE APPENDIX TECHNOLOGY CAPITAL STAFFING FACILITIES LRFP LAND

  48. International Conference October 2007 International Conference October 2007 Developing a Binder for a District Wide Master Plan Ron McPherson, Associate Superintendent of Operations Clear Creek Independent School District Russ Wallace, AIA, Director of Facilities and Planning Clear Creek Independent School District Rick Blan, AIA, Principal PBK

  49. International Conference October 2007 International Conference October 2007 Developing a Binder for a District Wide Master Plan Ron McPherson, Associate Superintendent of Operations Clear Creek Independent School District Russ Wallace, AIA, Director of Facilities and Planning Clear Creek Independent School District Rick Blan, AIA, Principal PBK

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