Tick Tock Goes the Clock

1. Tick Tock Goes the Clock EMIS Reporting for Period G – Graduate Presented by: TRECA EMIS Staff May 15, 2013

2. Agenda • Introduction to Graduate Reporting • Understanding the reports • Refreshment break • Let’s look at your reports • Ideas for improving reporting • reducing follow-up when the trail is cold

3. Definitions|Rules|Resources • Cohort • EMIS Reporting Periods • Longitudinal Graduation Rules • Grad Rate • 4 year • 5 year • Withdraw codes – deeper meaning • Watchmaker’s Tools

4. Cohorts co·hort /ˈkōhôrt/ Noun An ancient Roman military unit, comprising six centuries, equal to one tenth of a legion. A group of people banded together or treated as a group. Synonyms troop - band

5. EMIS Reporting Periods • October K Period • Withdrawals • Grad • Other • Admissions • Fiscal Year Began 9th grade is not considered! • Yearend N Period • Withdrawals after first day of school • Admissions • State Equivalent Grade Level reported Matters! • Sets Cohorts • Fiscal Year Began 9th grade is not considered!

6. EMIS Reporting Periods Graduate G – report graduates for fiscal year Starts First Day of School Ends Day before next year starts

7. Longitudinal Graduation Rules • Special Education students • No exception to 4/5 year for students who can delay diploma due to IEP • Early Graduates • Stay with Cohort year • Clock starts ticking when… • Reported as a 9th grader in N reporting by any entity (State equivalent grade level)

8. “Gee, Mrs. King, When are we ever going to use this stuff?” A Math Teacher’s Revenge…. 4 Year Students in the 4 year cohort numeratordivided by students in the 4 year cohort denominator– it really is that simple. 5 Year If a student doesn’t graduate with the 4 year cohort the student moves to the 5 year cohort.

9. District Report Cards of the Future

10. Withdraw Codes MATTER! A LOT! • Codes that remove a student from your cohort • 40 – transferred outside Ohio • 42 – transferred to a private school • 43 – transferred to homeschooling • 45 – Transferred by court order • 46 – Transferred outside US • 48 – Expelled • 51 – Verified Medical Reasons • 52 - Death • Codes that don’t remove a student from your cohort • 71 – Truancy • 72 – Pursued work permit • 73 – Over 18 • 74 – moved, not known to be continuing • 75 – completed course req. but did not graduate (didn’t pass all OGT)

11. What is the loneliest number? This code may or may not remove the student from your cohort ….this is the one code that can come back to haunt you later. 41

12. Why? 41 If the other district does not report the student in their district, that student stays on your denominator…forever or until 4 years is up. Be sure you know that the receiving school is an Ohio Public School (including Community Schools) before using 41. When in doubt check OEDS-R.

13. That’s Not Fair! What Can We DO? 41 Follow-up after withdrawal: • SSID – are they using the same one? • Did the student show up? If not, does other district know where he/she went? Maybe private school?

14. Tools for Verifying Grad Rate • Stu_Long_Grad Report • Check all years • Stu_Grad_Dup Report • Only in current year • Stu_Grad_Test • Shows missing test • Stu_Grad_Info • Compilation of K, N, G • Safe Account ODE

15. Let’s look at your data

16. Ideas for Tracking • Add to Records’ Request • Please provide SSID • Please provide Dist. IRN • Add your Dist. IRN • Add student’s 1st day • Add to Records Sent • SSID you used • Student’s last day • District IRN • Add to enrollment form • Have you ever enrolled or attended a public school in Ohio? If yes, what district? • Other Ideas?