Source: Drawings by CARDOSO Fausto, Banco Central del Ecuador, 1988.

2. Summary of its history (related with its documentation) Project background Approach Tools Future research Statements 1975Took place the first inventory of part of the historical buildings of the city, by the “Dirección de Patrimonio Artístico de la Casa de la Cultura Ecuatoriana Núcleo del Azuay”. 1982Was made the second strategic Plan called: Plan de Desarrollo Urbano del Área Metropolitana de la Ciudad de Cuenca, byCONSULPLANfor I. Municipalidad de Cuenca. 1999The city hall, started an important inventory from which was awarded as World Heritage Place. 2008The Government of Ecuador, declared all the heritage in Emergency, an important campaign of inventories started in all the country at all the levels this process continues until now. The people starts to be aware of the heritage around them. Cuenca is declared as Ecuadorian’s Heritage. Cuenca became a World Heritage Place. 10 years after the declaration as World Heritage Place (reports). Source: Drawings by CARDOSO Fausto, Banco Central del Ecuador, 1988.

3. 1975 2008 2008-2009 1982 1999

4. The actual situation in Cuenca Project background Approach Tools Future research Statements PROBLEMS WITH THE HERITAGE DATA MANAGEMENT IN CUENCA Data Management in Cuenca: • Variety and lack of relation between heritage information in a same Institution. • Inventories that are only a description of the state of the building (not completed). • Big amounts of analog information (paper files). • It is difficult to manage big amounts of information. • There are different databases; nobody knows which database is more updated. • There are different types of data for the same thematic or proposal. • Lack of protocols in the terminology used. • Lack of protocols in the analysis of new information generated by the GIS. • Duplicated information about a same issue, generated from different departments (City hall). • There are not systems which can guarantee the safety of the data generated. • Is difficult to make a general data update (contents and formats). Instituto de Patrimonio Cultural INPC Municipalidad de Cuenca Cuenca Digital Control Municipal Avalúos y Catastros Depto. de Áreas Históricas Fundación el Barranco Universidad de Cuenca Architecture Faculty Restoration Workshops Thesis for the First Master

5. Conservation Process Gathering Heritage Information Process Diagram showing the conservation process and related project information activities. Criteria for an effective Information Management System. Main considerations in developing and linking recording, documentation, and information management practices… Source: LETELLIER, Robin, Recording, Documentation, and Information Management for the Conservation of Heritage Places, Guiding Principles, The Getty Conservation Institute, 2007, pag 27, 28

6. Value Assessment Significance Integrity HISTORIC RELIGIOUS ARTISTIC SCIENTIFIC S i g n i f i c a n c e ECONOMIC ENVIRONMENTAL EDUCATIONAL SOCIAL INTEGRITY Source: GGI/WMF Iraq Cultural Heritage Conservation Initiative

7. Heritage Information System Project background Approach Tools Future research Statements Components of a Heritage Information System… • A Heritage Information System is… • Basically it is the “architecture” of the system and its technological environment, which main function is like an electronic repository becoming a powerful management tool with the potential to expedite conservation processes. Aiming to make a properly work the activities of sharing, decision-making and management of big amounts of information in order to protect, implement preventive conservation and effective monitoring policies in Cuenca. Computer / Hardware Tools / Software (databases, GIS, etc) Data / Heritage information Heritage Information System HIS (documentation management) Process People / users in general Requirements for a Heritage Information System in CUENCA… A Heritage Information System for CUENCA should … • A central administration and storage of all the data and documents, as well as the possibility of visualization of all geographical information. • The system should provide an easy, user-customized access. • Standardized formats, standard protocols for the data itself as well as the access to the system and the data exchange. • Information about administrative expedients related with a heritage building. • Provide all the information related with past interventions in the buildings; and the possibility to check and control the changes that are occurring on it. As well as to show reminders for the next “monitoring visit” on site. • The system should keep in a safely way all the information gathered. Gather / Process / Production of information Standardization Interoperability Scalability (scope of the project) Security with the data stored Management / Treatment (values, monitoring and preventive conservation) Open and free diffusion (big scope) Cost-Benefit (implementation, maintenance and updating)

8. ARCHITECTURE OF THE SYSTEM Prototype of the Architecture of the System, based on Three-Tier Architecture (Document/Prof. Therese S.) Desktop GIS Web-GIS Access: Interface / Presentation Input information Data Management 3D Model Metadata Management Portal Map Viewer Metadata Discovery Analyze Application Management: Takes care of the data that should be maintained in the databases and the users. Catalog Services (Metadata) It will display all the data of the data Geo-Services 2D-3D model Cad Service?? Image/map services Query Services Extract services Features services Multimedia services Analysis Services? Logical decisions and evaluations in order to take care of the data. Access control Services Take care of the users and give them the rights inside the system. External DB Internal DB Data Management: Internal DB. Input our own information. External DB. Databases that are confident enouht ot thrust in its information. INPC MUN Google Earth UCuenca Project CityPres Wikipedia Storage

9. Project background Approach Tools Future research Statements Data Management Databases / GIS Databases: GIS Data Model: 1 2 A database is in fact an organized collection of information, that allows an easy access, retrieval, “recombination” or queries, and management of the data. A database is the process automatically prearranged to keep, organized and manage important amounts of data. Databases can be simple as few lines of data of a small historic building or as complex as multiple tables for keeping and inventory of all the historic buildings in the city. Nowadays with all the new documentary methods such as images, drawings, measurements and videos have begun to be stored in multi-media databases, or relational databases. Relational Database/ Multimedia Database/ GeoDatabase/ Open or Commercial Platforms. GIS Geographic Information Systems: 3 It can be defined as a category of software that stores, analyses and displays various types of data with spatial attributes. In other words, GIS is able to act as a the interface (platform) between graphics (map and its layers) and non-graphic information (information and evaluation of the data contained in the maps). Example of a GIS graphic database make analysis of the geographic data; it means where they are and how things are related. A GIS can be compared to a CAD in that it displays graphic information and similar to DATABASE in that it contains tabular data. The advantage of a GIS is that combines the two = ANALYSIS. Components of GIS: Hardware, Software, Data, Methods and Users. 3D Features/ CADs/ Open or Commercial Platforms. 4Analysis

10. Conceptual Model for the Heritage Information System Project background Approach Tools Future research Statements Model for the Heritage Information System for Cuenca Data Input Data Process Data Output DATA 3D model CAD + Database + GIS INFORMATION DB (wall) DB (window) Reference system needs to be elaborated (representation of the elements points, lines and polygons) DB (damages/salts)

11. Conceptual Model for the Heritage Information System Project background Approach Tools Future research Statements Text Numerical Images Films DATA Multimedia DB (wall) CAD Drawings (2D - 3D dimensions) DB (window) MAP DB (damages/salts) OBJECT CATALOGUING GEOREFERENCING

12. Statements Project background Approach Tools Future research Statements 1 First Is it necessary to develop “universal” data systems towards preventive conservation or monitoring issues?