Service Paper Writing

1. Service Paper Writing

2. Service Paper Writing What Do We Write ?? • Operation orders, administrative orders, • operational appreciation etc • Narrate or describe experiences • Write on a topic/problem to find a solution

3. What is a Service Paper? Service Paper Writing • Present facts, opinions and arguments leading to recommendations/ decisions • Broad categories: • Examine a current/future problem and present solution • Survey and analyse past events • Purpose and scope vary from a straight-forward statement of fact to examination of an involved problem

4. Aim of Presentation Service Paper Writing • Give you an idea as to how you can write a short service paper from your knowledge and experience within a limited time frame

5. Scope Service Paper Writing • Planning • How to Start Writing a Service Paper • Construction of Service Paper • Common Mistakes • Example of a Service Paper

6. What is Expected….. Service Paper Writing • Follow the conventions of Service writing • Short and analytical approach • Simple, direct and clear expression • Originality and creativity

7. Planning Service Paper Writing • Time Plan • Aim • Constraints / limitations • Title of the paper • Length of the paper • Level of Target Audience

8. Construction of the Paper Service Paper Writing • Framework • Introduction • Aim • Discussion/ Text • ( 3-4 headings) • Conclusion (s) • Recommendation (s) • These sections are normally used as headings in the paper

9. How to Start Writing? Service Paper Writing • Read through the problem • Draft an Aim • Mind mapping • Think about possible titles (2/3) • Major arguments (decide on the main/ group headings) • Conclusions • Recommendations

10. Example Service Paper Writing Gone are the days when people were attracted to military profession quite easily. The dignity and honour offered by the career created magnetic attraction for the young generation in the past. The opportunity of dedication, self sacrifice and contribution to nation added priceless intangible values to military profession unparallel to non-military careers. But for numerous reasons, military career these days is unable to attract talented young people. This is the global scenario. Bangladesh Armed Forces is no exception to this. Apparently, it seems that bright and talented young generation is no longer interested to choose military as their career. In this backdrop, discuss how Bangladesh Armed Forces should attract the young generation to the military profession.

11. How to Start Writing? Service Paper Writing • Read through the Problem

12. How to Start Writing? Service Paper Writing • Read through the Problem

13. How to Start Writing? Service Paper Writing • Reading through the Problem • Momentary black out • Wild, apparently irrelevant and scattered ideas

14. How to Start Writing? Service Paper Writing • Reading through the Problem • Momentary black out • Wild, apparently irrelevant and scattered ideas • Write down whatever is coming up in mind

17. How to Start Writing? Service Paper Writing • Reading through the Problem • Problem (1st Group Heading) • Causes (2nd Group Heading) • Solution (3rd Group Heading) • Diagnostic approach to the problem

18. How to Start Writing? Service Paper Writing

19. Service Paper Writing How to Start Writing? • Drafting the Aim • Clear and concise statement of the purpose of the paper • State if any recommendations are to be made

20. Service Paper Writing • Example 1 : • Requirement : “ Why at present young generation does not find interest in military profession ” • Aim: “ The aim of this paper is to analyse the reasons for lack of interest amongst young generation for the military profession ” How to Start Writing?

21. Service Paper Writing • Example 2 : • Requirement : “ What do you think should be done to improve the situation ” • Aim : “ The aim of this paper is to analyse the reasons for lack of interest of young generation for the military profession and recommend measures to improve the situation” How to Start Writing?

22. Service Paper Writing Mind Mapping Target Audience: Services Headquarters Military : No Longer an Attractive Profession Young generation preferring non-military jobs Decline in quality applicants Use of print and electronic media to creative attraction Present trend of materialism Young Generation and Military-Attracting Them Motivation on values Remedial Measures Causes for Decline in Intake in Military Increasing the perks and privileges in Military Risk and difficult life style Attractive job opportunities in other sectors

23. Service Paper Writing Mind Mapping Young Generation and Military- Attracting Them Causes for Decline in Intake in Military Risk and difficult life style Present trend of materialism Attractive job opportunities in other sectors Military : No Longer an Attractive Profession Remedial Measures Young generation preferring non-military jobs Decline in quality applicants Motivation on values Use of print and electronic media to draw attraction Increasing the perks and privileges in Military

24. Service Paper Writing Major Arguments Military : No Longer an Attractive Profession Decline in quality applicants Young generation preferring non-military jobs Causes for Decline in Intake in Military Present trend of materialism Risk and difficult life style Attractive job opportunities in other sectors Remedial Measures Motivation on values Use of print and electronic media to create attraction Increasing the perks and privileges in Military Young Generation and Military : Attracting Them PROBLEM 1st Group heading Paragraphs CAUSE 2nd Group heading Paragraphs SOLUTIONS 3rd Group heading Paragraphs

25. Deciding on the Title Service Paper Writing How to start writing? • Should be extracted from the aim • Should be as short as possible while remaining specific but meaningful, complete • Example of possible titles: • “Attracting Young Generation for the Military : A Way Ahead” • “ New Approach to Attract the Young Generation in the Military”

26. Construction of the Paper • Introduction • Should introduce the subject / problem and be able to capture the reader’s attention • Should give out limitations of the paper • The last paragraph normally describes the scope of the paper (major areas of discussion) • Should neither pre-empt discussion nor anticipate conclusions. Not >10% of paper Service Paper Writing

27. Aim • A clear statement of the purpose of the paper • Decide on the title from the aim Construction of the Paper Service Paper Writing

28. Discussion / Text • Substance of the paper. Contain relevant facts and arguments • Structure planned down to main and group headings and then down to paragraphs. 3-4 main arguments are enough in a short paper • Analysis and arguments from different angles are important • Statistical tables, calculations etc in annexs Construction of the Paper Service Paper Writing

29. Conclusion (s) • Distillation of the whole discussion section • Consistent with the arguments and facts stated in the body of the paper- no new arguments • Should be between 15-20% of the paper • A busy reader makes sense by reading only introduction, aim, conclusion and recommendations Construction of the Paper Service Paper Writing

30. Conclusion (s) • Concluding does not mean computer generated shortened portion of the text-it is to summarize each argument • If there are 3-4 main arguments, the conclusion may have 3-4 paragraphs Construction of the Paper Service Paper Writing

31. Structuring Conclusion (s) • 1st Paragraph: • Begins with a crisp summary of introduction and purpose of the paper • Then it addresses the essence of arguments under 1st group heading • 2nd Paragraph: • Addresses the essence of the arguments under 2nd group heading • ….and so on… Construction of the Paper Service Paper Writing

32. Construction of the Paper Service Paper Writing • Recommendation (s) • Clear, unambiguous and emerge logically from the conclusion • Should normally be crisp statement of actions required to be taken • Recommendations should be steps beyond the remedial measures • Difficult to accommodate recommendations for a short paper

33. Solution vis a vis Recommendations-Example: • Solution: Print and electronic media to be used extensively to reach out to the target group/ mass population • Recommendation: A Board of Officers may be formed to work out the modalities of reaching out to the young generation through print and electronic media Construction of the Paper Service Paper Writing

34. Common Mistakes Service Paper Writing • Incoherent structure / framework • Inconsistent flow of arguments • Incorrect spelling, grammatical error • Lack of balance or objectivity • Use of abbreviation • Use of first person • Long sentence and lack of transition • Syntax error • Poor style and weak expression • Use of paragraph heading as part of sentence

35. Common Mistakes Service Paper Writing • Syntax Error: • Syntax is a crucial element of clear communication in any language • Rules regarding spelling, sentence structure, word placement and punctuation help to convey ideas and make the intended meaning clear

36. Common Mistakes Service Paper Writing • Syntax Error- Example : • “ A commanding officer, who is in his 18th year of service, is considered to be the most experienced man in the unit ” • “ A commanding officer, is considered to be the most experienced man in the unit, who is in his 18th year of service”

37. Common Mistakes Service Paper Writing • Poor Style and Weak Expression- Example : • “ Spouse of an officer is an important element of his professional life” • “ An officer’s spouse/ wife/ life partner plays an important role in his professional life”

38. Common Mistakes Service Paper Writing • Use of Paragraph Heading as Part of Sentence- Example • “ Mutual Respect and Sacrifice. A need that has to be self developed. ” • “ Mutual Respect and Sacrifice. Officers need to develop mutual respect amongst themselves and sacrifice for each other in times of need. ”

39. Service Paper Writing

40. ATTRACTING YOUNG GENERATION FOR THE MILITARY: A NEW APPROACH • Introduction • 1. • 2. • 3. • Aim • 4. The aim of this paper is to analyse the reasons for lack of interest of young generation for the military profession. Example of a Service Paper 22/G/Trg

41. Example of a Service Paper • Military : No Longer an Attractive Profession • 5. Socio-economic Perspective. • 6. Civil Services Sector. • Causes for Decline in Intake in Military • 7. • 8. Remedial Measures 9. 10.

42. Example of a Service Paper • Recommendations • 14. • Mirpur Cantonment A B C D • Lieutenant Commander • April 2011 Student Officer • Distribution: • Commander X Ahmed Conclusion 11. 12. 13.

43. Final Takeaway…. Service Paper Writing • Mind mapping • Rough work/Prepare a draft • Write down the Aim • Decide on the title • Decide on the main headings (from mind mapping) • Conclusion (read each part and summarize) • Recommendations (from major arguments) • Revise for errors

44. Service Paper Writing Creativity in Inviduals Creative Thinking Skills Resources Creativity Internal Motivation

45. Service Paper Writing Conclusion • A Good Service Paper is….. • Simple , direct and forceful in writing • Writing skill does not come by ‘ nature’

46. Service Paper Writing Thank you….