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6 . Database Reports

CSCI N207 Data Analysis Using Spreadsheets. 6 . Database Reports. Lingma Acheson Department of Computer and Information Science IUPUI. What are Database Reports. Printed documents that display information from a database in a clear and well-organized manner.

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6 . Database Reports

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  1. CSCI N207 Data Analysis Using Spreadsheets 6. Database Reports Lingma Acheson Department of Computer and Information Science IUPUI

  2. What are Database Reports • Printed documents that display information from a database in a clear and well-organized manner. • E.g. Catalogs, telephone directory, financial statement, quarterly sales summary, letter to customers. • Who read database reports: • Managers • Decision makers • Administrators • Anybody who needs to see data but not good at using databases

  3. What are Database Reports • Examples: • Customers.pdf • RevenueReport.pdf

  4. Reporting Tools • Reporting tools: • Access build-in tool • MS SQL build-in tool • Oracle Reports (a software for Oracle database) • Independent software tools • Crystal Reports • Toad for Data Analysis • Windward Reports • …

  5. Reporting Tools • Reporting tools: • Access build-in tool • MS SQL build-in tool • Oracle Reports (a software for Oracle database) • Independent software tools • Crystal Reports • Toad for Data Analysis • Windward Reports • …

  6. Process • Design • Understand the task • What is the purpose of the report? • Who uses the report? • Identify data sources • What table(s) provide data for this report? • Should a query be created first? • What fields and records should be used? • Any calculation necessary? • Sketch out the report layout on paper • Headers, footers, column headers, …

  7. Process • Create • Create the report using a build-in or independent tool. • Convert • Concert the report to a common file format • WORD document (.doc, .docx) • Text files (.rtf, .txt) • PDF (the converted file is generally the most similar to the report) • HTML • Image files

  8. Create a Database Report • Using the Report tool: • Select a table • Create -> Report • Modify using Layout View and Design View • Common operations • Delete or add fields (Layout View) • Resize the column width (Layout View) • Change fonts (Layout View and Design View) • Select a format (Layout View, AutoFormat) • Add Logos (Layout View) • Sorting (Layout View) • Add Report header and footer (Design View)

  9. Create a Database Report • Common operations • Change row space (Design View) • Add extra labels (Design View) • Filter out rows (Layout View, select column, right click) • Using the Report Wizard • Follow the step by step instructions. • Will be able to edit in Layout View and Design View.

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