KMTC e-Service Guide

1. KMTC e-Service Guide

2. Contents • Registration • Login • Main Page • Schedule Inquiry – i) • Schedule Inquiry – ii) • Booking Master – i) • Booking Master – ii) • S/R Inquiry – i) • S/R Inquiry – ii) • S/R Inquiry – iii) • B/L Master – i) • B/L Master – ii) Cargo Tracking Arrival notice How to make a booking – i) How to make a booking – ii) How to make a booking – iii) How to make a booking – iv) How to amend a booking How to create B/L data – i) How to create B/L data – ii) How to amend B/L data – i) How to amend B/L data – ii)

3. 1 2 3 I. Registration • Click ‘REGISTER’ button for registration. • Fill in the personal information. • 1) Name in English • 2) Company name in English • 3) Membership type • ① Forwarder • ② Shipper or Consignee • ③ Carrier • ④ Transport Company • ⑤ Customs house broker • Save, then the data will be sent for registration and you can check the result within 30 min. 1) 2) 3)

4. 1 2 II. Login • Click ‘LOGIN’ button to use • other functions • Choose ‘Customer’, and input your ID and PW.

5. 1 2 2 3 4 4 6 5 III. Main Page • About KMTC • You can find general information about KMTC. • Service Routes • Our direct service routes are displayed. • Information • Information about vessels, • containers, and ports are • provided. • Support • You can find news, notices, • and other information. • E-KMTC • Put your mouse on to move into various functions such as schedule inquiry, booking and S/R and B/L management. • Speed Inquiry • You can use ‘Speed Inquiry’ to check up cargo tracking and schedule.

6. 2 8 3 4 7 6 5 1 IV. Schedule Inquiry – i) • Various options to search vessel schedule • You can choose places which you want to check schedule, • You can search schedule • based on date of departure or date of arrival. • By clicking the arrow left and right it will allow you to search by month. • A list of schedule will be displayed. • This display helps you to find if you can make a booking. Red: no more booking available • Blue: booking available • When you click a vessel name, you can find the detailed schedule and so on. • Only when you choose a vessel in blue, you can make a booking.

7. 2 1 IV. Schedule Inquiry – ii) • You can find the ETA, ETD, and terminal information. • You can make a booking on the selected vessel by clicking the ‘Booking’ button. • Then you are lead to where you can input basic information for booking. • This button is displayed in case you choose a vessel in blue on the calendar. After choosing a vessel on the schedule calendar

8. 2 3 4 6 5 1 7 V. Booking Master – i) • In Booking Master, you can search your bookings, make a new booking, or create a B/L data. • You can find your bookings by directly inputting booking numbers, setting period for ‘on board date’ or ‘booking date’. • You can click ‘All’ button when you are not sure of your booking number and try to find booking numbers. Your bookings will be found based on ‘booking date’. • You can make a new booking. You will be lead to where you can input basic information for booking. • You can move into a booking detail by clicking the booking No. • After choosing a booking number (red circle), you can move into a booking detail as well. • After choosing a booking number (red circle), you can create a B/L data. • You can print out a delay notice.

9. 5 1 8 7 4 6 9 2 3 V. Booking Master – ii) 10 Booking Detail • The personal information of WEB ID is automatically shown. If a different user make a booking, correct information needs to be input. This information will be useful for us to contact the PIC of booking. • You can search schedule. Clicking the magnifier will lead you to the schedule table. • Input an actual shipper. • You can choose terms, CY or CFS only. • You can add another size or type of container. (+) button. • You can delete a row of container information. • (-) button. • If a container is your own, tick the box. • There are three types of special cargo. DG cargo, (OOG)Out of Gauge, and In Gauge. More details of special cargo booking is guided later. • You can write down special requests, if you have. • Save and booking is complete.

10. 2 3 4 1 VI. S/R Inquiry – i) • In S/R (Shipping Request) Inquiry you can search S/R data, or create a B/L data. • You can find your S/R data by directly inputting booking numbers or S/R numbers, setting period for ‘on board date’ or ‘booking date’. • You can click ‘All’ button when you are not sure of your booking No.or S/R No. Your bookings will be found based on ‘booking date’. • A related S/R No. is shown when the S/R is created for a specific booking. • When you click the S/R No, you can find or change the detailed information of the S/R. • After choosing a booking number (red circle), you can create a B/L data.

11. 2 3 4 1 5 6 7 8 9 VI. S/R Inquiry – ii) 10 • For a new S/R, the number is automatically given. • In case you need to make another B/L for one container, you use this function after making a first B/L data. • Similar to the ‘Part S/R+’, this function is used for two different containers or more. • S/R can be filled in by bringing up an existing B/L. • Details of the vessel schedule can be found. • You need to input the name of a shipper, consignee, or notify party. • You need to input the address of each party. • It helps you to easily fill up the details of each party. You can select among recent data from the latest 10 B/L. • You can choose description of POL and POD or input directly. • Condition of ocean freight payment needs to be chosen. S/R Detail

12. 2 4 1 5 6 7 8 9 2 4 3 VI. S/R Inquiry – iii) • You can input container no, seal no, and so on. • Press (+) button to add, and (-) to delete. • You can input details of Mark & No, and cargo description. • The quantity of containers and packages are automatically shown based on the details of ‘container’ and ‘package’. • 16 lines with 39 letters are available. • You can add or delete a space for Mark & No and Description. • It helps you to easily fill up the details of each. You can select among recent data from the latest 10 B/L. • You need to input commodity, • You can find KMTC’s agent address based on POL or POD. • You can upload a rider or DG certificate. • You can write down special requests, if you have. • You can save or cancel. S/R Detail

13. 2 3 4 6 5 1 7 VII. B/L Master – i) • In B/LMaster, you can search your B/L data, or amend it. • You can find your B/L data by directly inputting B/L No, or booking No, setting period for ‘on board date’, ‘booking date’, or ‘B/L input date’. • You can click ‘All’ button when you are not sure of your B/L No. Your B/L list will be found based on ‘on board date’. • You can see details of B/L data and amend it by clicking a B/L No. • You can do the same after choosing a B/L No.(red circle) and press ‘C/A Detail’. • After choosing a B/L No.(red circle), you can print an invoice. • After choosing a B/L No.(red circle), you can print a copy of B/L. • You can find the Pro forma schedule of the vessel.

14. 2 3 1 VII. B/L Master – ii) • When you choose a B/L No. or click ‘C/A Detail’ from the B/L Master, a conditions and terms for self amending is displayed. • If you are not allowed to amend B/L data, it will not be shown. • You can proceed further when you tick the box and press ‘confirm’. • This pop-up informs you if there is an on-going C/A. If all of C/A are approved by KMTC, there will be no data. • Close it, then you can find details of B/L data. After choosing a B/L No. or pressing ‘C/A Detail’

15. 2 3 4 1 VIII. Cargo Tracking • In Cargo Tracking, you can find where your cargo is. • You can check cargo tracking by directly inputting B/L No, container No, or booking No. • If there are more than two containers, you can choose a container which you want to check. • Information is displayed as icons. • More detailed information is provided.

16. 6 3 4 1 5 2 IX. Arrival Notice • In Arrival Notice, you can find information of import shipment. • You can find B/L data by directly inputting B/L No or setting period for ‘arrival date’. • You can find if a B/L is surrendered, a Seaway bill, or O.B/L. • After choosing a B/L No.(red circle), you can print an invoice. • After choosing a B/L No.(red circle), you can print a copy of B/L. • After choosing a B/L No.(red circle), you can print an A/N. • You can find the Pro forma schedule of the vessel.

17. 1 2 1 X. How to make a booking – i) • From the Schedule menu, you can select a schedule first, then press ‘Booking’. • Then selected schedule and corridor is automatically shown on the next step. • You can also make a booking from the Booking Master menu by clicking ‘Booking’. • Then, you are lead to where you can input details for booking, but you need to choose a schedule there.

18. 5 1 7 8 4 6 9 2 3 X. How to make a booking – ii) 10 Booking Detail • The personal information of WEB ID is automatically shown. If a different user make a booking, correct information needs to be input. This information will be useful for us to contact the PIC of booking. • You can search schedule. Clicking the magnifier will lead you to the schedule table. • 3~8. You need to input details. • There are three types of special cargo. DG cargo, (OOG)Out of Gauge, and In Gauge. More details of special cargo booking is guided on the next page. • You can write down special requests, if you have. • Save and booking is complete.

19. 1 2 3 3 4 5 X. How to make a booking – iii) DG cargo • To make a booking for a dangerous cargo, you need to select ‘DG cargo’. • Click the magnifier to select basic information based on UNNo. • Please search a UNNo, and choose one. • Please fill up the other information. Every details should be provided. • Please press (+) button to input more than two materials.

20. 1 2 X. How to make a booking – iv) OOG Cargo • To make a booking for an OOG cargo, please select ‘(OOG)Out of Gauge’. • Please fill up with details. • For in gauge cargo, the process is the same as normal cargo.

21. 1 2 3 XI. How to amend a booking You can move into a booking detail by clicking the booking No. After choosing a booking number (red circle), you can move into a booking detail as well. You can amend the details and save. 4

22. 1 1 2 2 XII. How to create B/L data – i) • You can move to a menu to input B/L data from the Booking Master menu. • Please search a booking number, then click ‘S/R Create’ button. • You can also move from the S/R Master menu. • Please search a booking number, then click ‘Create’ button.

23. 1 4 3 2 XII. How to create B/L data – ii) • Please fill up with details. • When you save, you can notice a message for the next step, and some of new buttons will be shown. • If you want to cancel an S/R, please click ‘S/R Cancel’. • You need to press ‘Confirm’ to make sure the data are sent to KMTC. • Please make sure to confirm when you finish to input details. • After confirmation, the S/R is fixed and you can not amend the data. • However, you can amend the B/L data in B/L Master menu.

24. 1 1 2 3 4 XIII. How to amend B/L data – i) • You can check or amend the details of B/L data by clicking a B/L No. or ‘C/A Detail’. • Then a conditions and terms for self amending is informed. • If you are not allowed to amend B/L data, it will not be shown. • You can proceed further when you tick the box and press ‘confirm’. • This pop-up informs you if there is an on-going C/A. If all of C/A are approved by KMTC, there will be no data. • Close it, then you can find details of B/L data.

25. 1 2 3 XIII. How to amend B/L data – ii) • If you are available to amend data, they will be displayed in dark black and you can put a cursor where you want to amend. • However, if you are not available to amend data, they will be displayed in gray. • Within 10 minutes from saving, KMTC will accept or reject C/A.