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MS-Project tutorial

MS-Project tutorial. Phongphan Danphitsanuphan Danphits@usc.edu CSSE – Computer Science Dept University of Southern California. Agenda. Breaking the project Assigning resources to tasks Creating task links (dependency) Adjust project schedule Tracking you project (baseline/actual plan)

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MS-Project tutorial

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  1. MS-Project tutorial Phongphan Danphitsanuphan Danphits@usc.edu CSSE – Computer Science Dept University of Southern California

  2. Agenda • Breaking the project • Assigning resources to tasks • Creating task links (dependency) • Adjust project schedule • Tracking you project (baseline/actual plan) • Project calendar • Project critical path • Using resources efficiently • Assignment

  3. Braking your project • What are tasks, phases and Milestones • A task is a concrete step that represents actual work that will be done. • A phase consists of a group of related tasks (LCO, LCA and so forth). • Milestones are tasks represented interim to track the progress of the project. goals that you can use. It’s a checkpoint. • Let’s break the project (WBS).

  4. Breaking the project • Input project name • Input phases

  5. Breaking the project • Insert sub-tasks • Insert new column

  6. Breaking the project • Mark milestones – checkpoint • Task information-> advance-> mile stone

  7. Assigning resources to tasks • Build up resource pool • View->view bar->resource sheet • Input your resources

  8. Assigning resources to tasks • Assign resource (putting the right man to the right job!) • Resource assign (Alt + F10) • N • Notice your duration! It’s getting shrink because your tasks are effort driven tasks. Select all tasks->Task info->Advance -> uncheck effort driven option. • N

  9. Creating task links (dependency) & Adjust project schedule • Put dependencies • Use estimation techniques (COCOMO,…) • Adjust start date and duration for each task

  10. Tracking you project (baseline/actual plan) • Save baseline plan and adjust new plan • Tool-> tracking->set baseline-> select “base line”

  11. Tracking you project (baseline/actual plan) • View baseline plan on Gantt chart • At Gantt chart, insert column “Baseline” both of start and finish • At menu bar, tool-> Tracking->Set baseline -> Save to baseline

  12. Tracking you project (baseline/actual plan) • Your actual plan (re-estimation/already executed the tasks) • Adjust your start and finish dates

  13. Project calendar • Working day – Non working day • Right click at calendar bar-> change working time • Make Sep15 to be non-default working day for everyone • Make Sep 27 to be Eric’s day off.

  14. Project critical path • Critical path is the series of activities which determines your project duration. If only one task in critical path delay, entire project schedule will delay. • Project menu-> Filtered : All tasks-> Auto filter • Insert “critical” column

  15. Project progress – Tracking • Insert “% complete” column • Input current project status 0 to 100% View bar -> Tracking Gantt

  16. Using resources efficiently -Check resource over allocation • View bar -> resource graph, resource sheet or resource usage • Monitor resource over allocation • Adjust resource allocation by filtering “target resource” at resource name and see overlapping. Try to play around what you have. It’s part of your assignment. Menu

  17. Assignment • Obviously project schedule we’ve done today is just LCO phase. • Use class schedule in class website to be your reference. • Adjust start and finish dates for each tasks in LCO phase • You may add or delete some tasks in LCO phase according to class schedule. • Draft up what should happened in LCA phase and put those tasks into your project schedule • Add at least 1 programmer into your resource pool and use him/her • Assign resources to tasks with you own logics • Mark every Saturday to be non-default working day for all project members • Eliminate all resource over allocation or resource conflicts. • Update project status (% completion), assume that current project status is somewhere in LCA phase (make up your own). • Update new baseline (+ LCA phase) into baseline1 fields and add another baseline bar in Gantt chart. Don’t save new baseline1 over original baseline. Show all original baseline and baseline1 in your project schedule. • Show your new critical path • Make you own project assumptions which didn’t state in assignment description • How to turn in • Date & Time: Sep 24,07 before class begin at class room. • Hard copy only, 2 sheets per 1 person: • First sheet, show all tasks included necessary columns + Gantt chart. • Second sheet, show only critical tasks + Tracking Gantt chart. • Put your name & Class ID on all sheets. • All sheets must be printed from MS-project. • Any question, please email to danphits@usc.edu with subject “MS-PROECT ASSIGNMENT + your name”. • About acquiring MS-project installation package, visit http://www.cs.usc.edu/resources/msdnaa.htm

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