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. . . . 2. . . 2. . . . Learning Objectives. Entering Tasks in the Gantt ViewTask subordinationLinking of TasksSetting start
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1. A tutorial on MS Project James Burns
2. Learning Objectives Entering Tasks in the Gantt View
Task subordination
Linking of Tasks
Setting start & stop dates
Assigning resources
Calculating costs
3. More Learning Objectives Recurring tasks
STATISTICS
Zoom out/zoom in
Precedence relationships
Lags between links
4. PM Software in general
5. Popular Project Management Software Packages CA-SuperProject
Microsoft Project
Project Scheduler
SureTrak Project Manager
Time Line
High-End Project Management Software
6. Criteria for Selecting Project Management Software Capacity
Documentation and on-line help facilities
Ease of use
Features available
Integration with other systems
7. Additional Criteria Installation requirements
Reporting capabilities
Security
Vendor Support
8. Advantages of Using Project Management Software Accuracy
Affordability
Ease of use
Ability to handle complexity
Maintainability and modifiability
Record keeping
Speed
What-if analysis
9. Concerns about Using Project Management Software Becoming distracted by the software
A false sense of security
Information overload
The learning curve
Over-reliance on software
10. Must start with A list of tasks
Or
A Work Breakdown Structure
Always make your first task a PROJECT summary task to which all other tasks are subordinate
11. Bring up MS Project Start in the Gantt View
Enter task detail in the entry table to the left
Subordinate tasks appropriately
Link Tasks as appropriate
12. Project Information Box
13. Project Information Box Can schedule from a start date or backward from a stop date
Can choose a particular calendar type—that makes assumptions about when people will be working
14. The Main Window of MS Project
15. Entering Tasks in the Gantt View Enter Tasks into the entry table on the GANTT view
Entry table is behind the GANTT chart and works just like a spreadsheet
Can also enter tasks in the network diagram or the task usage views
16. Tables You can choose a variety of tables to view in conjunction with the Gantt view
Entry, Cost, Schedule, Tracking, Earned value, Usage, Variance, Work, Hyperlink… are just some of the tables you can choose from
Click on View on the Menu bar and then click on Table
To view all the tables, click on More Tables…
17. Columns You can add columns to any table in the Gantt view
Click on Insert and then Columns
Select the column you want included in the table by clicking on the dropdown arrow associated with the first box and selecting the desired column name
Click on OK
That column will be included in the table to the left of the point where the selected cell appears
18. Predefined Reports MS Project provides a number of predefined, static reports that can be displayed and printed
Click on View and the Reports
The categories are Overview, Current Activities, Costs, Assignments, Workload and Custom
19. Task subordination Use indent arrow
MS Proj has a WBS understanding and assigns a WBS code even though it does not explicitly exhibit a WBS chart
20. Linking of Tasks Select tasks to be linked
Click on the chain-link icon
Decide on precedence relationship: FS, SS, FF, SF
21. Setting start & stop dates When you set a date in the entry table of the Gantt view, MS Project treats it as if it were a “hard” constraint
It schedules everything around such “hard” dates
22. Assigning resources Resources have to be created before they can be assigned
You can use the “faces” icon in the Gantt view to both create and assign resources
Resources are created once they are named
Alternatively, you can create resources in the Resources Sheet view
Simply click on this “view” in the column on the left.
23. Calculating costs Fixed costs
Enter these in the cost table
From the VIEW menu item change to the cost table
Enter fixed costs
Variable costs
Enter resource hourly rates
MS Project will calculate
24. Project Management Software Features Budgeting and cost control
Calendars
Email
Graphics
Importing/exporting data
Handling multiple projects and subprojects
Report generation
25. Project Management Software Additional Features Resource management
Planning
Project monitoring and tracking
Scheduling
Security
Sorting and filtering
What-if analysis