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An Integrated Web-Based Purchase Requisition and Replenishment Solution

An Integrated Web-Based Purchase Requisition and Replenishment Solution. Product Overview.

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An Integrated Web-Based Purchase Requisition and Replenishment Solution

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  1. An Integrated Web-Based Purchase Requisition and Replenishment Solution

  2. Product Overview PurchaseIt is a web-basedpurchase requisition and replenishment system that seamlessly integrates with mission critical line-of-business systems to control and monitor purchase approval decisions that affect speed of delivery, inventory, budget and employee reimbursement.

  3. Product Benefits • Centralized Procurement - with work-flow to automate approvals • Shorter lead-times • Improved communication of order status • Enforces contract spending • Lowers cost of Direct Purchasing • Ability to flag patient billable items

  4. PurchaseIt Target Market Healthcare facilities that: • No ERP (i.e. Lawson, McKesson) • Legacy ERP • Have ERP but requisition module too expensive • Need flexible integration with ALL internal MMIS systems • Want purchasing integrated with Cardinal Pyxis Kiosk’s • Want document management integrated into purchasing • Want COMPLETE supply chain purchasing solution – from order to approval to vendor EDI messaging • Want historical matching of requisition documents

  5. PurchaseIt Supports • Stock replenishment requests • Non-stock requisitions • No file, non-stock requisitions • Vendors that are not listed within the AP system • Check requests and expense reimbursement • Capital requisitions

  6. PurchaseIt Capabilities • Dynamic form creation for each request for Purchase Order • Revision control supported by Fortis Document Management • Email notification of requisitions to approve • Dynamic routing of documents for “off-hour” and Emergency orders • Support for back-up authorizers if user is on vacation • Admin function to add non-catalog items to the item master list • Support for return credits for unused stock items

  7. PurchaseIt Capabilities • Support for return credits for unused stock items • Built-in feature to pull ALL related documents from a past requisition (invoice, PO, requisition, check, packing slip) • Check request module for orders without a Purchase Order number • Capital budget module w/ 5 sub-category definitions

  8. Market Overview • Omni Buyer • O&M Wisdom 2 • GHX Catalyst • McKesson Pathways • Lawson Procurement Punch-out • The race has begun. • Solutions are centered on their databases. • Few have integration with other applications • Most are web-based. • Elastic pricing – all over the board. • ERP systems are cumbersome…

  9. Login User name is cross checked with department/cost center Only those products identified for that user or cost center are displayed Control Table

  10. User Dashboard • Control all aspects of the PurchaseIt solution from one user dashboard

  11. Approval Status • Users can easily tell: • Where a requisition is within the approval process • Who has approved • What revision • What category type • Original requisition date

  12. Non-Stock Requisition • Non-stock items that are rejected are separated and only approved items continue • Improves efficiency of approval cycle

  13. No-File Item Requisition • No-File are those non-stock items that are not cataloged in the item master • PurchaseIt then updates the item master

  14. Stock Replenishment Request • Manage replenishment requests for items stored within the internal stock materials center

  15. Materials Service Center (MSC) Console • Stock item orders can be modified by MSC staff in case of low quantities or returned items

  16. Check Request • The check request module allows for all purchases without a purchase order or for those employee, training, consulting or rent expenses to be submitted for reimbursement. • Three (3) types of check requests are included: standard, recurring (i.e. rent) and special purpose (i.e. donations).

  17. Capital Requisition • Capital requisitions has a separate ADMIN module • Main capital project budget and five (5) sub-category budgets can be created • All sub-category budgets (i.e. construction, equipment, IT, etc) roll-up to parent project budget • Requisitions that exceed budget are STOPPED and routed appropriately

  18. Capital Admin Module

  19. Control Panel • Ability to approve, reject or dispute a requisition line item • Attach electronic documents to a requisition (i.e. vendor quote) • Cancel a requisition • Refund a requisition • Modify a requisition

  20. Buy and Pay Entities • Support for hospitals that purchase on-behalf of other hospitals • Support for cost centers that buy on-behalf of another cost center

  21. Products Admin Module • Add, delete and modify item master list by category of items • Supports item pictures for further clarification

  22. Web Form To Dynamic Document Dynamic Document Creation To Document Storage

  23. Related Document Retrieval Check Invoice Purchase Order Pull ALL Purchase Related Documents for Historical Reference

  24. Process Workflow

  25. Pyxis Supply Chain Solution

  26. Non-Stock Requisitions

  27. Stock Requisitions

  28. Check Requests

  29. A Purchase Requisition Entry and Approval Decision Control System FULLY Integrated with Your Mission Critical Business Line Applications and Fortis Document Management System The First COMPLETE Supply Chain Solution

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