A d i s t r i c t o f e x c e l l i n g s c h o o l s

1. A d i s t r i c t o f e x c e l l i n g s c h o o l s Welcome to the Kyrene School District New Educator Orientation July 25, 2011

2. A d i s t r i c t o f e x c e l l i n g s c h o o l s Introductions Human Resources Staff

3. A d i s t r i c t o f e x c e l l i n g s c h o o l s • About Kyrene • Celebrating 123 years of education! • Founded in 1888 • 25 schools + Casa Vida • 18,000 students • 2500+ employees

4. A d i s t r i c t o f e x c e l l i n g s c h o o l s Kyrene’s 3 Divisions

5. A d i s t r i c t o f e x c e l l i n g s c h o o l s Kyrene Regional Model Akimel A-alAltadena Estrella Cerritos Lagos Monte Vista Milenio Sierra CentennialPueblo Colina Mariposa Esperanza Mirada Lomas Paloma Manitas AprendeKMS Brisas Ninos Cielo Norte Sureno Waggoner

6. A d i s t r i c t o f e x c e l l i n g s c h o o l s Kyrene Customer Service ModelHuman Resources Regional Specialists

7. A d i s t r i c t o f e x c e l l i n g s c h o o l s Payroll Contacts

8. A d i s t r i c t o f e x c e l l i n g s c h o o l s Technology Contacts For basic questions contact your Ed Tech rep.

9. A d i s t r i c t o f e x c e l l i n g s c h o o l s Kyrene Communications • The Insider • The Communicator • Kyrene email • Employee Associations • Leadership Bulletin • The Source

10. A d i s t r i c t o f e x c e l l i n g s c h o o l s This is the Kyrene homepage: www.kyrene.org

11. A d i s t r i c t o f e x c e l l i n g s c h o o l s • Kyrene Email Access • Microsoft Outlook • Check email daily! • First time log-in at work location • Log-in & Password first initial and last name • Prompt to change password • Access from home through Kyrene Website after • first time log-in • Questions? Call the Help Desk at x4277

12. A d i s t r i c t o f e x c e l l i n g s c h o o l s • iVisions Employee Portal • Go to Kyrene Home Page • Click Employment • Click Internal Links • Click iVisions Self-Service Portal • Upper right hand click Login • Input Kyrene Six Digit ID # in User name and Password • If you have difficulties logging in, please contact Technology Services at VisionsAdmin@kyrene.org or call • the HELP Desk x4277 https://visions.kyrene.org/

13. A d i s t r i c t o f e x c e l l i n g s c h o o l s Certified Staff Professional Education Credit * • _________________________________________________________ • Credits are submitted online via the iVisions portal • Initial credits to be verified within 30 days of hire • Subsequent credits must be submitted by February 15th • See Meet and Confer for Education Credits (pp.17-18) • *Depending on budget capacity

14. A d i s t r i c t o f e x c e l l i n g s c h o o l s Subfinder System New school based employees must voice register with SubFinder before they can record an absence. Via the Internet: Via the Phone: • www.kyrene.org • Click Employment • Click Internal Links • Click SubFinder WebConnect • Logon with Last Name (all lower case) and Password (Password is your 6 digit employee id number) • If you • 866-311-8437 • Enter PIN, # • PIN is your 6 digit employee id number Questions? Contact Mel Allbright at x 4006 or mallbright@kyrene.org

15. A d i s t r i c t o f e x c e l l i n g s c h o o l s SubFinder Absence Reporting For School-Based Staff • All absences must be reported even if a sub is not needed • All school-based personnel need to report their absences through SubFinder (not temporary employees) • Absences should be reported as soon as possible. If less than 1 hour before job start time, please contact Sub Coordinator, Mel Allbright (480) 783-4006 • Only report your work hours. The system defaults to a full school day. If you are not a full time employee, specify your work hours. • Absences must comply with Meet and Confer. Restricted day absences must be approved in writing and in advance. • Support staff also must report absences through iVisions. • Questions? Contact Mel Allbright at x 4006 or mallbright@kyrene.org

16. A d i s t r i c t o f e x c e l l i n g s c h o o l s Mandatory Trainings • Federal and State laws require that school district employees be trained on topics related to their employment and on subjects related to working with students.  The Kyrene School District is pleased to offer this training online for you to access by computer. • Mandatory Training Modules cover important workplace issues such as Sexual Harassment, Mandatory Child Abuse Reporting, Bullying, and Bloodborne Pathogens, among others • Employee trainings are accessed through the iVisions Portal • 5 to10 minutes to complete each module • Training Modules are completed by all employees annually during regular work hours

17. A d i s t r i c t o f e x c e l l i n g s c h o o l s Leave of Absence • For any absence exceeding five consecutive work days you must contact Human Resources to inquire about an authorized Leave of Absence. • In order to prevent being “absent without leave” under Policy, you should also request a Leave of Absence if: • You do not accrue ACA in your position; • You have exhausted all accrued ACA; or • You do not have a sufficient ACA balance to cover the leave period • For information online:Frequently Asked Questions (FAQ’s) • To review and print the online:Request for Leave Packet • If you have questions or • would like to schedule an appointment: • contact Jolene Perez at x4016 or Karla Izzett at x4007

18. A d i s t r i c t o f e x c e l l i n g s c h o o l s Fair Labor Standards Act (FLSA) • Federal law establishes minimum wage, child labor standards, overtime pay and record-keeping which requires the accurate recording of exact hours worked • Exempt and non-exempt (hourly) differences • Non-exempt employees are not allowed to “donate” their time • No overtime / no comp time currently in practice

19. A d i s t r i c t o f e x c e l l i n g s c h o o l s BENEFIT ENROLLMENT PROCESS • Benefit Information Packets • Must log on to Employee iVisions Portal to enroll • Must complete online new hire enrollment within 31 days of first day of work to have benefits • Medical Allowance: 30 or more hours per week in eligible positions with medical plan election • No medical coverage chosen = No Allowance • School site employees = 20 benefit deductions

20. A d i s t r i c t o f e x c e l l i n g s c h o o l s EMPLOYEE BENEFITS Life Events & Open Enrollment • Mid-year changes allowed only for life events • Life events = marriage, divorce, birth, adoption etc. proper documentation must be completed within 31 days of the life event effective date. • Open enrollment – spring each year • Open enrollment changes effective July 1st • For Benefits Inquiries, please contact: • Deb Spurgin - Assistant Director Yvonne Long – Specialist; Diane Waller – Technician (480) 783-4105

21. A d i s t r i c t o f e x c e l l i n g s c h o o l s Benefit Plans Offered • Medical-United Healthcare – Standard, Premium, Health Savings • EAP/Managed Behavioral Health • Dental-Total Dental Administrators -Prepaid and PPO • Vision-Avesis • Short Term Disability- ASI • Long Term Disability- Sedgwick, CMS, ASRS • Basic and Voluntary Life-Standard Life • Flexible Spending- BASIC FLEX -Medical and Dependent Care • 403(b)/ 457(b) Accounts – ING

22. A d i s t r i c t o f e x c e l l i n g s c h o o l s • Workers Compensation • If injured on the job: • Immediately notify your Supervisor (required) • Complete two forms: Supervisors’ incident report and Employer’s Report of Industrial Injury forms • Urgent Care –Ahwatukee Urgent Care, Chandler Blvd & 46th St • Emergency use Banner Desert or closest ER facility • ACA time is used until claim is approved for lost time benefits, a portion of ACA may be restored • If you have questions regarding workers compensation please contact the Benefits Department.

23. A d i s t r i c t o f e x c e l l i n g s c h o o l s • Medicaid • _______________________________________________________________________ • Some Instructional Assistants as well as • Occupational, Physical and Speech therapists • are all required to complete Medicaid paperwork • each month • Staff are expected to complete this during their • regularly scheduled work day • If you have any questions about Medicaid, • please contact Kendra Barringer at x4020

24. A d i s t r i c t o f e x c e l l i n g s c h o o l s • Business Services Reminders • _______________________________________________________________________ • Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order • Cash Handling – Don’t do it! All monies collected must have a receipt issued (i.e., field trip fees, etc.) • If you have any questions about Business Services, please contact Jackie Mattinen at x4093

25. A d i s t r i c t o f e x c e l l i n g s c h o o l s • Trip Reduction Program (TRP) • Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! • Kyrene participates in the Maricopa County Trip Reduction • Program (TRP). • Kyrene offers incentives! • + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; • + Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at http://sharetheride.valleymetro.org • Please contact Paula Kolb at X4202 • For bus information, please call Valley metro Transit Information • at (602) 253-5000.

26. A d i s t r i c t o f e x c e l l i n g s c h o o l s Additional Questions? Please contact us @ 480-783-4003(main HR reception desk) We are here for you!