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Club and Organization Leader Training

Club and Organization Leader Training . Mandatory Meeting Spring 2012. Getting Started . the basics. Constitution . Submit a constitution to SGA. Once SGA has approved, the organization will be added to Collegiate Link. Basic Requirements .

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Club and Organization Leader Training

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  1. Club and Organization Leader Training Mandatory Meeting Spring 2012

  2. Getting Started the basics

  3. Constitution • Submit a constitution to SGA. • Once SGA has approved, the organization will be added to Collegiate Link.

  4. Basic Requirements • All clubs and organizations must have 4 active members. • All clubs and organizations must have at least one Longwood advisor.

  5. Recognition fully recognized clubs and organizations receive all the benefits

  6. Collegiate Link • The recognition process begins here. www.longwood.edu/studentorgs • Log in using Longwood username and password. • Become a member of your organization. • Update the organization’s contact info.

  7. Registration • Register the group. • Registration is not complete with out a picture. • A list of registered organizations will be sent to SGA on February 24. This WILL effect funding.

  8. Funding money matters

  9. SGA Allocations • SGA budget packets ar e due February 28, 2012. • For more information, visit: http://longwoodsga.com

  10. Senate Finance Committee • To receive SGA funding, you must submit a request to the Senate Finance Committee, Brian.Reid@live.longwood.edu, by Wednesday at 11:59pm. • SFC meetings are Thursdays at 6:00pm in the Amelia room. At least one member should attend. • Bring 11 copies of your budget to the SFC meeting. Be prepared to justify your request.

  11. Campus Account • Clubs and Organizations receiving funding from SGA will be given an on campus account. • If your organization is doing any fundraising or collecting dues, we strongly encourage you to get anon campus Agency Account. • Contact Dawn Peebles for an Agency Account, peeblesdm@longwood.edu. • Funds acquired through fundraising should be deposited immediately!

  12. Fundraising • As funding across campus is limited, fundraising is highly encouraged. • Think outside the box. Everyone does penny wars and t-shirt sales. • Be sure to fill out the appropriate forms. • If you are having a bake sale, be sure to adhere to ALL policies. • Registration for tables in the Dining Hall lobby are now online! Go to www.longwood.edu/studentunion

  13. Club and Organization Workshop • Wednesday February 15 @ 7pm • Location: ABC Rooms in the Student Union • Topic: Budget and Fundraising

  14. Events whew, time for some fun

  15. Reservations • Reservations for Lankford can be made by going to www.longwood.edu/studentunionand clicking on Reserve a Room • Reservations for other spaces on campus can be made by going to the Conferences and Scheduling website, www.longwood.edu/scheduling.

  16. Reserving a Room • Assume all spaces are completely empty. • Request all tables and chairs needed for the event. • Be detailed in your set up descriptions. • Carefully read the entire form to be sure you are asking for everything you may need to make your event successful. • If you want to make a change/addition to your request, send an email including the reference number provided on your confirmation.

  17. Campus Resources • For events having food, you must contact Audrey Dobson-Maliangos with Aramark, Dobsonmaliangos-Audrey@aramark.com AT LEAST 14 business days prior to the event. • If your event will have more than 150 attendees, security must be contracted. Contact Campus Police to arrange this. • If your event will have technical or sound needs outside of the Student Union, contact William Lynn, lynnwb@longwood.edu.

  18. Marketing • Weekly Emails, covertal@longwood.edu • Table Tents, covertal@longwood.edu • Flyers • You must adhere to the Posting Policy. • All flyers must be stamped for approval AND must include the accessibility stamp. • Be creative. Social media, events on Brock Commons, and student buzz are all better sources of advertisement than a flyer.

  19. Policies • You are responsible for all policies and procedures located here: http://www.longwood.edu/assets/studentunion/organization_policies.pdf • All scavenger hunts must be registered with the Student Union PRIOR to the event taking place. Scavenger hunts must comply with ALL campus policies.

  20. Important Dates places you need to be

  21. Important Dates • VERY LAST DAY TO RECEIVE RECOGNITION FOR FALL SEMSTER: February 24, 2011 • Involvement Fair February 8 • Budget and Fundraising Workshop @ 7pm ABC Rooms • SGA Budget deadline February 28 • Spring Weekend April 13-14

  22. Questions or Concerns? • Please contact us at lankford@longwood.edu. • Visit our website at www.longwood.edu/studentunion. • Check Collegiate Link http://longwoodorgs.collegiatelink.net. • Contact me:Jonnelle Davis , davisjc@longwood.edu

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