Programming MODELS & Connections

1. Programming MODELS & Connections August 6, 2010

2. Your facilitators: • Kellie Dunn-Poggemann, WISHRM Secretary & State Director Elect • Helen Englebert, WISHRM State Leadership Director • Linda Johanek, President-Elect , Green Bay SHRM Chapter

3. Agenda: • State Speaker Database – Kellie • Program Assessment Model – Helen • Programming Survey Review – Linda • Next Steps - All

4. NEW PROGRAMMING RESOURCE • Resource for ideas, speaker names, and companies that do presentations • Created from prior year State Conference RFP’s • Not secured by an access code • Located on the Chapter page of www.wishrm.org under Other Resources • http://www.wishrm.org/Chapters/Presentors.aspx

5. DATABASE RESOURCE • Information: as submitted for previous year state conference (i.e. Kalahari 2009) • Each January 1 – next conference proposals will upload • Previous year data will be erased when the new data uploads

6. DATABASE RESOURCE • Chapters responsible to make the contact and ask questions • Will they speak at your chapter ? • Speaker costs? •  Travel Costs or other charges, etc.? • Chapters will need to do their own references • Council is not endorsing any one speaker

7. DATABASE RESOURCE • If you encounter concerns with using this as a resource please let the council know • Chapters are unable to add speakers • Council may add council members willing to speak • Unable to edit any information

8. Programming needs assessment • An ongoing process of discovering  what your program’s participants want in terms of activities and services.

9. Eight step assessment model: • 1.  Brainstorm Ideas • 2.  Research • 3. Conduct Focus Group • 4.  Model • 5.  Survey • 6.  Try it! • 7.   Decide • 8.   Evaluate

10. Use of Focus Groups • Invite people who have ideas, support and enthusiasm • Limit role of focus group • Keep time involved to 1-2 hours • Main Functions: • Brainstorm ideas • Choose options • Participants should be members or potential members

11. GBSHRM Senior Level HR Focus Group • Selection of Participants • Invitation/RSVP Process • Sample Agenda & Questions • Key Findings • Next Steps

12. PROGRAMMING SURVEY: • Difficulty in finding programming contact for each chapter • Future Item – develop contact list for programming contacts and post on website • 15 Chapters participated (Response Rate = 83%) • See Handouts for specific results • Result of recent Programming CLA

13. Programming SURVEY : Top concerns • 26.7%: Other • 20%: Sharing of Workload Amongst Programming Committee • 20%: Meeting Pricing • 20%: Cost Control • 13.3%: Venue Issues • 13.3%: Meeting Locations • 6.7%: Meeting Times • 60%: Securing Quality Speakers • 60%: Attracting Senior Level Professionals • 60%: Obtaining Strategic Credits • 46.7%: Securing Affordable Speakers • 40%: Member Engagement • 33.3%: Poor Attendance • 33.3%: Lack of Time to Network & Socialize

14. PROGRAMMING SURVEY: Size, Times & Charges • Reg Meeting Charges: • 33.3%: $11 - $15 • 26.7%: $16 - $20 • 20%: Other (varies) • 13.3%: Free • 6.7%: $26 - $30 • 6.7%: $31 – 35 • Financially: • 40%: Break Even • 33.3%: Combo • 26.7%: Other • 20%: Make Money • 6.7%: Loose Money • Chapter Size • 26.7% Small • 53.3% Medium • 20.0% Large • Meeting Times: • 33.3% Breakfast • 26.7% Rotation of breakfast, lunch & dinner • 20% Lunch • 20% Rotation of breakfast and lunch

15. PROGRAMMING SURVEY: Programming responsibility, terms & use of committee • Term Limits • 40% One Year • 40% Two Years • 13.3% Other • 6.7% Three Years • 80% use committee for programming; 20% do not • Programming Responsibility • 46.7% Prog Chair • 26.7% VP • 26.7% Entire Board • 26.7% Other • 13.3% President • 13.3% Pres Elect

16. PROGRAMMING SURVEY: WORKSHOPS • Member Charge: • 26.7%: N/A • 20%: Depends • 20%: $41 - $60 • 13.3%: $61 - $80 • 13.3%: $21 - $40 • 6.7%: $1 - $20 • Financially: • 26.7%: Break Even • 26.7%: Make Money • 20.0%: Other • 13.3%: Loose Money • 13.3%: Combo • Number Held • 40%: One • 26.7%: Two • 26.7%: None • 6.7%: More than Three • Duration: • 40%: Half-Day • 26.7%: N/A • 20%: Full-Day • 20%: Other • 13.3%: Combo of Half & Full-Day

17. Programming survey: setting fees • How do you determine fees • for each meeting? • 53.3%: Keep same fee, regardless of costs • 26.7%: Calculate fee based on costs • 26.7%: Other

18. Programming survey: meeting attendance • For 2010 to date compared to previous years, how would you characterize regular meeting attendance? • 46.7% About the same • 20% Increased • 20% Decreased • 13.3% Other

19. Programming SURVEY : hrci • % of Meetings Receiving Strategic HRCI Credits • 33.3%: 11% - 20% • 26.7%: 0 – 10% • 13.3%: 31% - 40% • 6.7%: 21% - 30% • 6.7%: 41% - 50% • 6.7%: 91% - 100% • 6.7%: N/A • % of Meetings Receiving HRCI Credits (Gen or Strategic) • 66.7%: 91% - 100% • 13.3%: 31% - 40% • 6.7%: 51% - 60% • 6.7%: 71% - 80% • 6.7%: 81% - 90%

20. Programming survey: items to review • Top programs from each chapter • Transitional member discounts • Sponsorships • Finding speakers • Speaker fees • Credit card payments • Senior level HR programs • Social events • Best practices • How programming workload divided • RFP’s & Contracts • Online registrations • Program marketing

21. Next steps: • Statewide CLA Calls • How often and when? • Who will facilitate? • Format? • Topics? • Guest Speakers? • Use each other as resources? • Share chapter meeting marketing materials. • National SHRM? • Email survey results to Chapter Presidents, President-Elects & Programming Contacts.