Cornell Management System Cornell’s Safety, Health & Environmental Management System

1. Cornell Management SystemCornell’s Safety, Health & Environmental Management System DSR Roundtable April 29, 2005 Laurie Cecere, CMS Manager

2. Objectives • Provide an overview of: • Background and how we got here • Cornell’s approach • Cornell Management System (CMS) • Provide an understanding of a management system • Benefits • Challenges • Provide some insight into: • What the CMS means to you • Current schedule • Enlist your support

3. Health & Safety Policy Finalized May-96 Nov-97 Cornell Issued Statement on Commitment to Sustainability Where we’ve been…

4. Cornell University and The EnvironmentNovember 14, 1997 The Cornell community pledges to promote sustainable futures through: • its educational activities, • improvements to its campus environment, • its research and outreach activities, • environmentally responsible stewardship of all the resources entrusted to its care. Signed by: Hunter R. Rawlings III – President Stephen P. Rockwell – Student Elected Trustee Theodore L. Hullar – Director, Center for the Environment Jonathan R. Rockwell – Director, NY Student Environmental Action Coalition

5. Health & Safety Policy Finalized EPA, Region 2 Began College & University Initiative EPA Issued Determination to Cornell May-96 Jan-00 Sept-00 July-01 Nov-97 Cornell Self-Audited & Self-Disclosed Cornell Issued Statement on Commitment to Sustainability Where we’ve been…

6. EPA’s Determination EPA believes Cornell is capable of achieving: • a higher standard of self-policing • greater compliance with laws and regulations EPA expects Cornell to institute: • internal policies and procedures necessary to prevent recurrence of violations of environmental requirements. U.S. Environmental Protection Agency, Region 2 Dated: 7/31/01 BY: Lisa P. Jackson, Acting Director Division of Enforcement and Compliance Assistance Environmental Protection Agency, Region 2

7. Health & Safety Policy Finalized Cornell Management System (CMS) Work Plan Developed EPA, Region 2 Began College & University Initiative EPA Issued Determination to Cornell Policy Finalized May-96 Jan-00 Sept-00 July-01 Aug-01 Jan-02 Aug-02 March-03 Cornell Self-Audited & Self-Disclosed Cornell Committed to Developing an Environmental Management System (EMS) Cornell Issued Statement on Commitment to Sustainability Cornell Initiated Policy Development Where we’ve been… Nov-97

8. Environmental Compliance (Program Administrators & Unit Managers) Beyond Compliance (Voluntary Initiatives & Sustainability) Environmental Compliance and Voluntary Environmental Initiatives Policy Cornell Management System

9. CMS Vision Cornell University will create and maintain a flexible, supportive, and user-friendly management system to integrate environmental, safety and health programs into everyday decisions and practices of the Cornell community of faculty, students and staff.

11. CMS Elements – Plan Plan • Safety, Health & Environmental Policy • Roles, Responsibility, Accountability • Safety, Health & Environmental Aspects & Impacts • Safety, Health & Environmental Requirements • Voluntary Initiatives • Objectives & Targets Do Improve Check

12. CMS Elements – Do Plan • Training, Awareness & Competence • Internal & External Communication • Operational Controls • Documentation & Document Control • Corrective & Preventative Action • Emergency Preparedness & Response Do Improve Check

13. CMS Elements – Check Plan • Monitoring & Measuring • Record Control • CMS Conformance Audits Improve Do Check

14. CMS Elements – Improve Plan • Continuous Improvement Review Do Improve Check

15. Management System – a household examplePaying the bills • Mike & Laurie get mail, write checks & send in bills. • Roles & responsibilities • Water bill, electric bill, mortgage, etc. • Aspects – the things we need to manage • Must pay for the services we receive on time. • Requirements PLAN

16. Management System – a household examplePaying the bills • Training on how to fill out a check and bill stub. • Training, awareness & competence • Detach bill stub and return with payment • Operational controls • Check to ensure last payment received. • Monitoring & measuring • “How is our bill paying system working?” • Conformance audit • “We should improve our handling of the bills when they come in the mail.” • Continuous improvement DO CHECK IMPROVE

17. Management System – a household examplePaying the bills • Mike & Laurie get mail, write checks & send in bills. • Roles & responsibilities • Water bill, electric bill, mortgage, etc. • Aspects – the things we need to manage • Must pay for the services we receive on time. • Requirements PLAN • Mike gets the mail & sorts bills. Laurie writes checks and sends in bills.

18. Management System – a household examplePaying the bills • Training on how to fill out a check and bill stub. • Training, awareness & competence • Detach bill stub and return with payment • Operational controls • Check to ensure last payment received. • Monitoring & measuring • “How is our bill paying system working?” • Conformance audit • “We should improve our handling of the bills when they come in the mail.” • Continuous improvement DO ; Mike puts bills in folder. CHECK IMPROVE

19. Cornell’s Drivers/Benefits of a Management System • Improve compliance performance • Reduce risk • Non-compliance & fines • Operational impacts • Public relations • Safety, health, & environmental degradation • General liability • More confident compliance certifications for grant money • Improved perception & public relations

20. Cornell’s Drivers/Benefits of a Management System • Process improvements • Increase awareness • Other schools becoming certified • Regulatory incentives • Expedited permit response • Regulatory relief – lower inspection frequency • Reduced penalties • Reduced reporting requirements • Recognition • Stakeholders may require

21. Challenges for Colleges & Universities • Diverse, decentralized organizations • No top-down structure • Organizational commitment • Size & scale • Culture • Resources

22. CMS Development

23. How does the management system concept apply to the safety, health & environmental aspects of your roles?

24. CMS Element – Roles & Responsibilities UNITS

25. Program Administrators • EH&S - Indoor Human Environment & Chemical Management (Division of Campus & Business Services) • ECO - Outdoor (Natural) Environment (Division of Facility Services) • CALS – Pesticide Management

26. Roles, Responsibilities & Accountabilities Examples • Department Safety Representative • Chemical Hygiene Officer • Radiation Safety Tech • Biosafety Officer • Safety Specialist • Etc.

27. Safety, Health & Environmental Aspects Examples • Chemicals • Electrical sources • Radiation sources • Bio-hazard sources • Etc.

28. Safety, Health & Environmental Requirement Examples • Chemicals • Training • Personal Protective Equipment • Storage requirements • Waste disposal • Hazard communication

29. Training Examples • Chemicals • Chemical Safety for Lab Workers • Chemical Waste Disposal • Respiratory Protection Training • Etc.

30. Operational ControlExamples • Chemicals • Standard Operating Procedures for chemical use • Waste disposal guidelines • Etc.

31. Documentation & DocumentControl Examples • Chemicals • Chemical Hygiene Plan • Chemical Authorization Form • Etc.

32. Monitoring & MeasuringExamples • Chemicals • Laboratory Self-Inspections • Consultations • Informal walk-throughs • Etc.

33. Record Control Examples • Chemicals • Safetybase training records • Chemical User Authorization signed forms • Etc.

34. Health & Safety Policy Finalized Cornell Management System (CMS) Work Plan Developed EPA, Region 2 Began College & University Initiative EPA Issued Determination to Cornell Policy Finalized May-96 Jan-00 Sept-00 July-01 Aug-01 Jan-02 Aug-02 March-03 Dec-03 Cornell Self-Audited & Self-Disclosed CMS Development Begins Cornell Committed to Developing an Environmental Management System (EMS) Cornell Issued Statement on Commitment to Sustainability Cornell Initiated Policy Development Where we’ve been… Nov-97

35. Phases of CMS Development

36. CMS Development Org Structure

37. CMS Steering Team • CMS – Laurie Cecere • Environmental Compliance Office – Bert Bland, Pat McNally, Paul Smart • EH&S – Jim Grieger, Mike Lonon • CALS – Mary-Lynn Cummings • CVM – Paul Jennette • Division of Facilities Services – Joe Lalley • Lab of Elementary Particle Physics – Rich Gallagher • Office of Human Resources – Betsy Shrier • Weill Medical College – Erik Talley • Faculty Member • EA Engineering, Science & Technology – Brian Lesinski

38. CMS Pilots • Greenhouses • Utilities Department • Microbiology & Immunology (CVM) • Former Chemical & Radiation Disposal Sites

39. Planning & Development Phases Cornell Management System Planning Phase CMS Pilot Detail Design, Development & Deployment Create Pilot Development Plans “Set the Stage” Create CMS Development Plan Gap Assessments We are here. Establish CMS Framework Development Phase 2004 2005

40. What does all this mean to you? • Your existing systems are important • Clarity of roles and responsibilities • DSR • Unit Leadership • Program Administrators • University Leadership • Improved communication • Easier to understand what you have to do • Easier to access the information you need • Continuity • Opportunity for creativity

41. When should I expect to hear more? • Focus now is on pilots & programs • Recommendations of Environmental Unit Review • CMS is overarching recommendation • Training • Communications • Campus Partnering • IT • Stakeholder Advisory Group

42. CMS Vision Cornell University will create and maintain a flexible, supportive, and user-friendly management system to integrate environmental, safety and health programs into everyday decisions and practices of the Cornell Community of faculty, students and staff.

43. How do you see the CMS providing value to the your organization?

44. Questions? www.cms.cornell.edu lec37@cornell.edu