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Procurement at MIT

Procurement at MIT. Procurement Training. Our Mission. Counsel. Service. Procurement. To Ensure. Advice. Protective Terms & Conditions. System Continuity. Compliance. Procurement at MIT. Procurement Training. How Procurement Can Assist You. Sourcing of products and services

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Procurement at MIT

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  1. Procurement at MIT Procurement Training

  2. Our Mission Counsel Service Procurement To Ensure Advice Protective Terms & Conditions System Continuity Compliance Procurement at MIT Procurement Training

  3. How Procurement Can Assist You • Sourcing of products and services • Request for Proposals (RFPs) • Vendor problems/disputes • Contracts • General purchasing issues Advice Counsel Advice Procurement Training

  4. Importance of Using a Procurement Tool • Protects MIT and your department • Vendor with proper insurance • Departmental approval for purchase • Comply with MIT policies, federal regulations • Prompt payment of vendor Compliance Compliance Procurement Training

  5. Procurement Strategy No documents to retain! INTERNAL PROVIDERS (ECAT & SAPWEB) Protective Terms & Conditions PARTNER VENDORS (ECAT & SAPWEB) FIRST CHOICE(S) Receipts kept at department for current +4 years EXTERNAL VENDORS <=$3000 (PROCUREMENT CARD) SECOND CHOICE Requisition, Purchase Order and Invoice must be processed at the local level EXTERNAL VENDORS >$3000 (SAPWEB) THIRD CHOICE REQUEST FOR PAYMENT PETTY CASH PAPER REQ. LAST RESORT Receipts kept at department for current +4 years Protective Terms & Conditions Procurement Training

  6. Partner Benefits If you choose a partner vendor, justification is not required regardless of $ amount For eCAT³ partner vendors, submitting the order completes the procurement process because invoicing is electronic Competitive prices Desktop delivery Dedicated customer service contacts (some located on campus) On campus stockroom for basic lab supplies Free or highly discounted freight charges Service Procurement Training

  7. SAPWeb Requisition eCAT³ Procurement Card Procurement Tools Service Procurement Training

  8. SAPWeb http://web.mit.edu/SAPweb/ Procurement Training

  9. eCat3 MIT’s Electronic Catalogue Service • Video Tutorials • Create a user profile >> • Punch out suppliers >> • Quick order from favorite >> • Search and compare products >> Service Procurement Training

  10. Procurement Card Service Procurement Training

  11. Please Contact Us Procurement Office of the Vice President for Finance Massachusetts Institute of Technology 600 Technology Square, NE49-4122 Phone: 617-253-7241 Fax: 617-252-1558 Email: procurement@mit.edu http://vpf.mit.edu/procurement Trainer Michael McNamara, mcnamara@mit.edu, 617-253-7247 NE49 600 Technology Square Procurement Training

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