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E-Procurement at

E-Procurement at. East Carolina University Established in 1909 Enrollment: 28,000 Faculty & Staff: 5,253. Agenda. What do you want from today? Trends in E-Procurement East Carolina University Case Study Answer Questions/Share information. Budget Picture. No Money Do more with less

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E-Procurement at

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  1. E-Procurementat East Carolina University Established in 1909 Enrollment: 28,000 Faculty & Staff: 5,253

  2. Agenda • What do you want from today? • Trends in E-Procurement • East Carolina University Case Study • Answer Questions/Share information

  3. Budget Picture • No Money • Do more with less • Loss of People and Knowledge • Retirement/Downsize not replaced • Campus Reconfiguration & Collaboration • Streamline/Best Practices • On-Line Technology Revolution • Sustainability Movement

  4. Procurement Picture • Culture Change “Now More than Ever”

  5. EPROCUREMENT • Service-as-a-Software • Deepening Industry & ERP needs • Small School Solutions • Group Solutions • Early Adopter Schools Move On • Green Procurement • Global, National & Local Supplier Base

  6. Business Objectives • Implement self-service, user friendly online E-Procurement System • Integrate E-Procurement into our Financial Systems • Reduce time between requisition and delivery • Improve Compliance with policy and procedure • Capture more detailed procurement information for better analysis • Advance Strategic Procurement Initiatives • Contain/Reduce Costs by taking advantage of our Volume • Increase the tracking of HUBs and Green Purchasing

  7. Project Challenges • Change Management • Some people resist change • Ownership and Control • We are Decentralized • A lot of communication and training • Difficult to build a single solution which will meet all stakeholders expectations • Project Turnover and Conflicting Priorities • Project Timing • Fiscal year-end • Completing projects

  8. Project Challenges cont. • Supplier Commitment •  Response has been very positive • Must sell them on benefits • Must have technology & resources • Very time consuming

  9. Success Factors •  Senior Management Support • Clear objectives • Campus involvement • Close working relationship between IT, Business and the Vendor • Strong Change Management • Marketing

  10. Workflow Considerations • Requisition vs PO • State Funds separate • Low Dollar • Auto Process (incoming and outgoing) • ProCard as a payment tool • Multi-item requsitions • Don’t be too conservative

  11. ECU Dashboard

  12. Technical Questions • ECU will be working with the UNCGA to have a conference call to address any questions that have come up out of this session that you do not get answered today. • If you have any questions please contact us.

  13. Contact ECU

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