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Statewide Leave and Time Management Survey

Statewide Leave and Time Management Survey. Agenda. Opening Remarks Guy Mellor – Director of Division of Human Resources Background and Project Overview Joi Simpson – Statewide FLSA/FMLA Coordinator Survey Walk-through Q&A. Background. State Audit Compliance

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Statewide Leave and Time Management Survey

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  1. Statewide Leave and Time Management Survey

  2. Agenda • Opening Remarks • Guy Mellor – Director of Division of Human Resources • Background and Project Overview • Joi Simpson – Statewide FLSA/FMLA Coordinator • Survey Walk-through • Q&A

  3. Background • State Audit • Compliance • Inconsistency Between Departments

  4. Business Reasons • Compliance and Legal Liability • Common Repository for Data • Consistent Policy Application • Statewide and Self-Auditing

  5. Our Approach • Issue Statewide Survey • Analyze/Compile Results • Develop Recommendations for Improved Processes and/or Systems Improvement • Report Results Back to Departments

  6. Focus of Survey • Evaluate Current Leave and Timekeeping Practices • Determine if Current Practices Satisfy Business Needs • Determine where The State of Colorado is at Risk • Find Areas for Improvement and Standardization

  7. Survey Timeline • Survey has Multiple and Concurrent Tasks

  8. Survey Topics • Current Business Processes • Leave Management Challenges • Time/Attendance/Scheduling Challenges • Compliance Opportunities

  9. Survey Instructions • Those Being Surveyed • HR Directors • FML/Leave Coordinators • Payroll/Timekeepers • Managers/Supervisors • Approximately 15 Minutes or Less to Complete • Complete as Soon as You Receive • Need Everyone to Respond to Get Best Results

  10. Good Government Starts Here!

  11. Online Survey Benefits • Electronically collect data • Email invitations on behalf of State of Colorado • Monitor bounced email invitations • Eliminate duplicate responses – 1 per person • Reminders • 20-50% on initial request • 15-25% on reminder notice • 10-20% on FINAL reminder

  12. Intelligent Survey Logic • Only asking questions that apply to your role(s) • Saves time • Eliminates skewed results • Saves time

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