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Establishing Nurturing, Good Committee Work

Learn essential tips for establishing and nurturing a good committee work environment to avoid "death by meeting." Understand the key elements like committee charter, agenda, team-building, and resource management for selecting high-performing team members. Discover strategies for engaging volunteers, selecting representatives, setting objectives, maintaining records, and fostering accountability within your committee. Explore the importance of cultural norms, decision-making standards, and collaborative approaches in achieving group consensus and success.

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Establishing Nurturing, Good Committee Work

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  1. Establishing Nurturing, Good Committee Work …or How to Avoid “Death by Meeting” Jann Marks, RN, MBA, NEA-BC

  2. Objective:We’ve Got To Start Meeting Like This… • Members • Committee charter • Agenda • Team building/development • Resources

  3. Member Selection • 50% management / 50% staff • How do you select a high performing team? • Volunteers? • Speak up or silent? • From every area with inpatients? • Level of care reps? • Ensure representative sample across svc lines

  4. Structure: Adopt Committee Charter • Committee name • Nursing Care Committee • Committee membership • 50/50 • Objectives, Tasks and Accountabilities • HB 346 • Schedule of meetings • At least annually • Record keeping / minutes / decisions made • Attendance & participation expectations • Expected outcomes & timeline

  5. The “Accountability Agenda” • Right people at right time • Know topics in advance • Know when agenda will get to each subject • Everyone gets a chance to be heard • Actions & Accountabilities…Who Does What by When

  6. Nursing Care Committee Agenda Date & Time: 11/7/08 9-10:30 AM Place: Classroom 1 Attendees: Objective of the Meeting: Develop a house-wide staffing plan

  7. Team Building & Development • Forming, norming, storming, performing…mourning • Group norms • Ground rules • Decision-making standards • Cultural norms

  8. The Path To High-Performance TeamsBruce Tuckman - 1965 • Forming • Storming • Norming • Performing • Mourning (Adjourning)

  9. Team “Rules of the Road”… • Group Norms • Guide team member behavior • Ground Rules • Guidelines for participation • Goal: open, respectful dialogue • Decision-Making Standards

  10. Need a break? Almost there…

  11. Cultural Norms • Shared leadership – participative management • Interest based decision making • Collaboration • Consensus building

  12. Shared LeadershipParticipative Management

  13. Participative Management • Open form of management • Employees: strong decision-making role • Managers seek strong cooperative relationships

  14. Interest-based Decision MakingPrinciples & Assumptions • Issues not personalities • Interests not positions • Create options to satisfy mutual and separate interests • Principled bargaining enhances relationships • Mutual gains are possible • Open discussion expands mutual interests/options

  15. Collaboration • A process of participation through which people, groups and organizations work together to achieve desired results. • Team members: • Contribute • Take Responsibility • Value Other’s Viewpoints

  16. Consensus Building • Everyone plays a role in group decision making • Compromise may be needed • Merriam-Webster dictionary definition: • a : general agreement • b : the judgment arrived at by most or all of those concerned • group solidarity in sentiment and belief

  17. Defining resources needed to support group work • Secretarial support * Meeting planning & communication * Document development * Minutes & Action Plans • Accessibility to needed data & reports * Data driven/evidence based decision-making * Using data to evaluate staffing effectiveness • Communication support

  18. Questions?

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