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A Fresh Look at Projects

A Fresh Look at Projects. Sara Suhr QAD, Inc. Today’s Topics . A Brief History of Project Management Elements of Project Costing Project Best Practices Types of Projects A Fresh Look at how EAM Manages Projects . A little history to appreciate…. 2011 2008 2005 1994.

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A Fresh Look at Projects

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  1. A Fresh Look at Projects Sara Suhr QAD, Inc.

  2. Today’s Topics • A Brief History of Project Management • Elements of Project Costing • Project Best Practices • Types of Projects • A Fresh Look at how EAM Manages Projects EAM-MAINT-

  3. A little history to appreciate… • 2011 • 2008 • 2005 • 1994

  4. The “Olden Days” of Project Management Yet, today . . .

  5. WHEN do we know our costs? • AP recorded • 10 days? 20 days? • 30 days? • 45 days? • How far over budget can you get in 45 days? EAM-MAINT-

  6. WHAT are the costs we know? • Purchase Costs only? • Labor? • Internal Materials? • Subcontractor Services? • How do you get True Acquisition Cost if you’re not capturing ALL of your costs? EAM-MAINT-

  7. EAM is Designed to Capture . . . • ALL Project Costs • In Real-Time • In One, Integrated System • Linked to Your Financials So, let’s take a fresh look at EAM Projects! EAM-MAINT-

  8. Fresh! Project Best Practices • Control project spend in real-time • Provide task / job level controls • Provide segregation of duties • Reduce approval times • Provide single source for performance tracking, including • Customer Reimbursements • Scheduled Supplier Payments • Margin

  9. Fresh! Integration Best Practices • Accommodate increasingly complex financial controls • Leverage all of the best practices in • Maintenance • Inventory • Purchasing • Reduce dual-data entry • Reduce reconciliation time

  10. Fresh! Project Type “Capital” • Capital Projects • Profit enhancements • Increase capacity • Replacement Key Characteristic: Results in New Asset(s) Examples from your business?

  11. Fresh! Project Type “Customer Funded” • Customer Funded • Tooling • Prototype • Very common in Automotive Verticals Key Characteristics: - Customer owns Asset - Customer pays you to build new production line to produce a part for them. - Customer will reimburse you for the cost to build the new production equipment. - When project is complete, the production line stays at your facility, BUT you do not own the production equipment – the customer does. Examples from your business?

  12. Fresh! Project Type “Expense” • Expense Projects • Annual rebuilds • Marketing / Legal / etc. Key Characteristic: No Assets created Examples from your business?

  13. Fresh! Project Type “ETO” • ETO (Engineer to Order) Key Characteristics: - Build equipment to customer specifications - Scheduled reimbursement payments from customer - At completion of project, ship equipment to customer Coming Soon! More Enhancements to Support ETO

  14. Fresh! Details in EAM • Manage each type of Project • Capture all costs • Monitor each stage of cost lifecycle • Track Scheduled Invoices / Payments • Record Write-Offs • Capitalize Interest • Lock jobs and projects • Create equipment / asset • Periodic and final reporting EAM-MAINT-

  15. Let’s take a look at EAM… EAM-MAINT-

  16. Review • Multiple types of projects • Electronic Approvals • Multi-layered jobs • Spending Controls • Costs feed to QAD ERP • Purchase receipts • Material issues • Labor transactions • Other costs • Real-time project reporting • Lock and Close EAM-PCP1-680

  17. Questions Sara Suhr Supply Chain Solutions Center uhr@qad.com 563-370-6654 EAM-MAINT-620

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