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Keele University fEC Project

Keele University fEC Project. Presentation Of Progress To Date By Tim Statham. Introduction. TRAC introduced 1999/2000 through the Government 1998 Spending Review TRAC demonstrated that research was under-funded Full Economic Costing launched March 2004 to address research funding

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Keele University fEC Project

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  1. Keele University fEC Project Presentation Of Progress To Date By Tim Statham

  2. Introduction • TRAC introduced 1999/2000 through the Government 1998 Spending Review • TRAC demonstrated that research was under-funded • Full Economic Costing launched March 2004 to address research funding • TRAC for Teaching introduced October 2006 • Phased 5 year implementation

  3. Key Dates For Introduction of fEC • March 2004 Treasury adopts fEC for funding of Research Council and other Gov. depts. research • 1st QA audit by March 2005 • fEC funding contribution announced Jan 2005; 80% • Confirmation of compliance by July 2005 • July 2005 end of grant applications on old basis • 1 Sep 2005 new grants submitted on fEC basis • March 2006 grants begin on fEC basis • Oct 2007 QA Validation process commences • Feb 2008 refinements to estates recovery rates

  4. What Is Full Economic Costing • Research to be sustainable • All university costs associated with research to be recovered including:- • Directly incurred on projects • Project supervision & support • Estates costs • Indirect support • Infrastructure charge and cost of capital employed added to cover sustainability • Initially extra £200million funding available by Government

  5. RC Current v Future Funding Model RC funding: current position Shaded area – what RC will fund RC funding: new model Source Je-S

  6. DSR: Change in Project Costing Source Je-S

  7. Fund Headings for Research Grants Summary Fund Heading Fund Heading Category Research assistants Technicians Staff Other Travel & Subsistence Fellows Consumables Visiting researchers Directly Incurred Equipment < £50k Large Capital PCTF (EPSRC) only Other e.g. recruitment Investigators Principal investigators Directly Allocated Estates Other directly allocated Indirect Costs Indirect costs Staff Project studentships Exceptionals Other costs Equipment > £50k Source Je-S

  8. Classification of research costs within fEC Directly Incurred • Staff Costs • Research Assistant • Technician • Other Research Staff • Fellows • Visiting Researchers • Travel & Subsistence • Equipment • Consumables • Books • Survey Fees • Purchase/Hire of Vehicles • Publication Costs • Recruitment & Advertising Costs

  9. Classification of research costs within fEC Directly Allocated • Investigators Costs • Pooled Staff Costs • Estates Costs (inclusive of infrastructure) • Usage Costs of Research Facilities • Central & Distributed Computing • Charge Out Rates For Shared Equipment

  10. Classification of research costs within fEC Indirect Costs • General School/Research Inst. & Lab. Consumables • Co-investigators Costs • Secretarial • Central & Distributed Services • Cost of Capital Employed

  11. Classification of research costs within fEC Exceptional Costs • Staff – Project Studentships • Large Equipment • Other

  12. Information Required For fEC Costed Bid • Keele must be able to calculate • Total FTE’s on a project • Indexation of all costs Consequently • Time planned (work spell) on project of all staff • Precise roles of each person • Expected purchase dates of equipment and other direct costs • Useful life of equipment • PGR students, planned time on project & amount of supervision

  13. Rate Calculation Results fEC Project Status at Keele University

  14. Costing Example - Expenditure

  15. Directly Incurred Costs Directly Allocated Indirect Exceptional As Current; when incurred Funded per approved FTEs or hours (equipment & facilities) on project Funded per approved FTEs on project When incurred fEC Project Claims

  16. fEC Project Status at Keele University • QA Audit November 2004, report December 2004 • Compliance with minimum requirements June 2005 • 4 Diary Exercises, latest Nov 2007 • 3 Space Audits, new audit March 2008 • QA Validation returns submitted to RC UK Jan 2008 • Latest TRAC return submitted 21 Jan 2008 • pFACT Costing Tool installed Nov 2005 • 30+ grants awarded worth over £5.25million

  17. fEC Project Next Steps • Continue to Develop TRAC methodology • Research Facility Costs • TRAC for EU FP 7 Projects • Benchmarking of Overhead Recovery Rates • Continue To Develop pFACT • Reduction of Research Funding Deficit • TRAC for Teaching • 2008/9 Academic Year • Diary Exercise • Space Audit

  18. fEC Project Support • Tim Statham – fEC Management Accountant 01782 584294 email t.p.statham@fin.keele.ac.uk • Judith Garside – Research Grants and Contracts Manager 01782 583374 email j.m.garside@uso.keele.ac.uk • Joint Costing & Pricing Steering Group Website address www.jcpsg.ac.uk fEC Overview www.jcpsg.ac.uk/guidance/downloads/Overview.pdf • Research Council Websites www.ahrc.ac.ukwww.bbsrc.ac.ukwww.cclrc.ac.uk www.epsrc.ac.ukwww.esrc.ac.ukwww.mrc.ac.uk www.nerc.ac.ukwww.pparc.ac.uk

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