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SELDA Allowable Use of Funds

Learn about what can and cannot be funded with federal grant money, including specific examples and guidelines on allowable expenditures. Discover important information on cost principles and responsibilities related to managing federally assisted program funds to comply with regulations. Navigate through details such as direct and indirect costs, and remember the limitations on IDEA expenditures and unallowable expenses. Get insights on how to use funds wisely and responsibly.

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SELDA Allowable Use of Funds

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  1. SELDA Allowable Use of Funds SESSION 2PRE-DATA CONFERENCE Chris Horton Amber McCollum

  2. Learning Targets I can find the information regarding allowable expenditures on the DOE website I can give between 3 and 5 examples of allowable and unallowable expenditures of Federal grant funds

  3. Activity Allowable Expenditures

  4. Allowable/Unallowable Expenditures? • Lunch during a working session s stated on an agenda when no other opportunity is provided • Allowable • Uniforms for Special Olympics • Unallowable • Registration Fees for Staff Development • Allowable • Professional Membership Dues • Allowable • Fines or Penalties from Lawsuit • Unallowable

  5. Allowable/Unallowable Expenditures? • Eye Glasses • Unallowable • Cleaning Supplies • Allowable • Refreshments for Staff Meetings • Unallowable • Child Care or Food for Parent Trainings/Meetings • Allowable • Legal Fees for Defense of Claims • Unallowable

  6. Allowable/Unallowable Expenditures? • Advertising for Child Find • Allowable • Consultant on Services for Topics not Special Education Specific • Unallowable • Implants (Cochlear) • Unallowable • Telephone for Communication • Allowable • Individually Prescribed Prosthesis • Unallowable

  7. Allowable/Unallowable Expenditures? • Specialized Furniture for Students with Disabilities • Allowable • Advertising for Disposal of Records • Allowable • Psychiatric/Medical Treatment • Unallowable • OT/PT Equipment • Allowable • Allowable Beverages • Unallowable

  8. Allowable/Unallowable Expenditures? • Loaner Hearing Aid Kept at School • Allowable • Shoes for Special Education Student • Unallowable • Special Education Director’s Salary • Allowable AND Unallowable (Allowable ONLY after QBE Allotment is spent)

  9. Navigating to the Information

  10. Federal Use of FundsAllowable Cost Principles • LEA Responsibilities: • Insure that federally assisted program funds have been expended and accounted for and are consistent with program regulations and approved applications. Allowable costs generally are categorized as either direct or indirect. • Direct Costs – • salaries, fringe benefits, purchased services, equipment and supplies. • Indirect Costs – • “cost of doing business” such as accounting – payroll, audits, purchasing, utilities.

  11. Federal Use of Funds Remember: Unallowable IDEA Expenditures • No legal fees – only staff development. Use for student services after a decision is reached in mediation or due process hearing but not for lawyers • No new construction – only renovation to make facility accessible – grab bars, ramps, carpet, acoustical tiles • No buses – but you can modify – AC, lift, seat belts • No food/drinks – unless for student instruction or in-services during normal meal time per agenda and no other opportunity is provided for lunch/dinner • No awards/prizes for staff – mugs, T-shirts, bags, etc. • No political activities or lobbying • No alcoholic beverages • Generally, not for special education director’s salary/benefits – use all of QBE earning first and then local funds or prorate the difference for federal fund usage.

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