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Department of Energy

Department of Energy. The Fourth “R” and Other Pay Flexibilities. Recruitment & Relocation Bonuses. Departmental Elements have delegated authority consistent with 5 CFR

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Department of Energy

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  1. Department of Energy The Fourth “R” and Other Pay Flexibilities

  2. Recruitment & Relocation Bonuses • Departmental Elements have delegated authority consistent with 5 CFR • Utilized conservatively for hard-to-fill locations and special situations, e.g., part of Executive level compensation packages & critical technical positions

  3. Retention Allowances • Departmental Elements have delegated authority consistent with 5 CFR • Utilized conservatively; primarily used at senior & executive levels • Used effectively to retain Facility Reps in some locations; amount is based on the class of facility involved • Used selectively by closure sites, including group allowances; special authority to 30% not used yet

  4. Repayment of Student Loans • Departmental Elements have delegated authority consistent with 5 CFR • Elements must establish their own plans based on Departmental plan, guidance, and required service agreement • 3 Elements have established plans • 1 Element hired 5 of 8 technical interns using this authority Sep 01

  5. Repayment of Student Loans Factors for Selecting All Candidates • Diversity needs (required criteria) • Past recruitment problems • Labor market conditions • Special qualifications

  6. Repayment of Student Loans Factors for Selecting All Candidates • Appropriateness of this incentive in lieu of, or in addition to, 3Rs • Availability of funds • Grade point average (GPA)

  7. Repayment of Student Loans Factors for Selecting Employed Candidates • Demonstrated proficiency performing tasks & functions required • Cost of training already provided vs what would be needed

  8. Repayment of Student Loans Factors for Determining Size of Payments • Availability of funds • Relative value of candidate; if equal value, then • Pay the same % of student’s total obligation; • Pay the same % of student’s monthly payment; or • Pay the same $ amount; may vary each year depending on budget up to the maximum allowable

  9. Repayment of Student Loans Options for Determining Service Period • 3 years service for each year paid • 3 years service plus 1 additional year for each year paid beginning year 4 • Based on the loan amount: up to $18,000 – 3 years; 1 additional year for each $6,000 • Convert the loan amount to years (3 methods) to determine period of service

  10. Repayment of Student Loans Documentation Needed • Management’s justification • Information on loan (employee provides for verification by HR or admin staff) • FMS Form 2231 “Faststart Direct Deposit” for each loan • Signed service agreement with employee & management certifications • Annual re-certifications

  11. Repayment of Student Loans Payment Options • Lump sum net annual payments • Biweekly payroll deductions

  12. Administrative Flexibilities Guide • For managers & staff administrators • Available at: http://www.ma.mbe.doe.gov/pol/adflex.pdf

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