Contracts and Grants EPAF Training

Contracts and Grants EPAF Training College of Arts and Sciences Karen Patrick Cathy Payne Trina Porcher June 2011

Today’s Objectives

What to do before beginning an EPAF… • Contact PI • Will they be receiving any other salary? • Special Assignments • Summer Session Assignments • Grant Activity • Teaching Overloads • Continuing Education Activity • Workshop Preparation • Course Development • Dual Employment

What to do before beginning an EPAF Cont.. • What Grant fund #’s to use? • 22XXXX- 101010 • 22XXXX- 101030 • How much salary and for which month? • Who will be getting paid? • Other faculty • Research Assistants

What to do before beginning an EPAF Cont.. 2. Check NBAJOBS • Verify annual salary • Verify the faculty member has an assignment • Check to see if they have had an Add Pay before using the departmental pooled position number. • N999XX-A# • E999XX-A#

Start your Summer Salary Add Pay EPAF

Nine Month Faculty Calculate Salary: • Summer salary from a grant is considered extra work outside the faculty member’s normal working hours or contract period. • Most faculty members are on a 9 month contract. • The period of non-contract is considered to be 5/16 – 8/14. • These are their Summer months

Nine Month Faculty • For the period 5/16 -5/31, a 9 month faculty member can earn up to ½ of 1/9 of their annual salary. This can be paid in the May check , as long as the EPAF reaches the Provost’s Queue prior to May payroll deadline. • For the periods 6/1 – 6/30, a 9 month faculty member can earn up to 1/9 of their annual salary. This can be paid in the June check , as long as the EPAF reaches the Provost’s Queue prior to June payroll deadline. • For the periods 7/1 – 7/31, a 9 month faculty member can earn up to 1/9 of their annual salary. This can be paid in the July check , as long as the EPAF reaches the Provost’s Queue prior to July payroll deadline. • For the periods 8/1 – 8/14, a 9 month faculty member can earn up to ½ of 1/9 of their annual salary. This can be paid in the August check , as long as the EPAF reaches the Provost’s Queue prior to August payroll deadline.

Example: Jimmy Choo is a 9 month faculty member with and annual salary of $90,000. Can you calculate what his summer salary will be for the months of May, June, July and August? May $90,000 ÷ 9 = $10,000.00 x .50 = $5,000.00 June $90,000 ÷ 9 = $10,000.00 July $90,000 ÷ 9 = $10,000.00 August $90,000 ÷ 9 = $10,000.00 x .50 = $5,000.00

Summer Salary Ten-month Faculty Add Pay

Ten Month Faculty • Summer salary from a grant is considered extra work outside the faculty member’s normal working hours or contract period. Many Department Heads/Chairs are on a 10 month contract. • The period of non contract is considered to be 6/1 – 7/31. • These are Summer months • A 10 month faculty member can earn up to a total of 2/10 of their annual salary, from all sources during the summer months.

Ten Month Faculty • For the periods 6/1 – 6/30, a 10 month faculty member can earn up to 1/10 of their annual salary. This can be paid in the June check , as long as the EPAF reaches the Provost’s Queue prior to June payroll deadline. • For the periods 7/1 – 7/31, a 10 month faculty member can earn up to 1/10 of their annual salary. This can be paid in the July check , as long as the EPAF reaches the Provost’s Queue prior to July payroll deadline.

Example: Cherry Klan is a 10 month faculty member with and annual salary of $80,000. Can you calculate what his summer salary will be for the months of June and July? June $80,000 ÷ 10 = $8,000 July $80,000 ÷ 10 = $8,000

EPAF Instructions and Examples http://www.uncg.edu/aas/deptheads/OnlineCollegeManual.htm

BUY OUTS • Has the grant allowed for course buyouts? • What % of the PI’s effort is allowed? • What are the funding amounts that can be charged to the grant? • What are the dates of the grant and are there any restrictions written in the grant regarding timing of course buyouts?

Questions?

Contracts and Grants EPAF Training