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Procurement Strategy for Transportation Services John Abood , US AID & Sharon Eckroth , GSA CTM Wednesday, Apri

Procurement Strategy for Transportation Services John Abood , US AID & Sharon Eckroth , GSA CTM Wednesday, April 20, 2011. U.S. Agency for International Development. Transportation Overview. Foreign Aid in the National Interest: Department of State, USAID, Department of Defense

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Procurement Strategy for Transportation Services John Abood , US AID & Sharon Eckroth , GSA CTM Wednesday, Apri

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  1. Procurement Strategy for Transportation ServicesJohn Abood, US AID & Sharon Eckroth, GSA CTMWednesday, April 20, 2011

  2. U.S. Agency for International Development

  3. Transportation Overview • Foreign Aid in the National Interest: Department of State, USAID, Department of Defense • Partners: Local institutions and organizations, contractors, grantees, PIOs • History:Marshall Plan, Truman “Point Four,” FAA of 1961 • Budget: $20 Billion (Program Funding) • USAID Supports: Economic Growth, Agriculture, Trade, Global Health, Democracy, Conflict Prevention, Humanitarian Assistance • See the latest at www.usaid.gov

  4. Transportation Overview • Partner Logistics: Contractors and Grantees • Washington Direct Logistics: Food for Peace and OFDA • Mission EXO Logistics: Household Effects and Vehicles • Supply Chain Management: • Determine the Requirement • Purchase Goods and Services • Manage Contracts • Transport the Assets • Document Control & Ownership • Move Assets (where needed) • Interdependence of Functions

  5. Interdependence Disaster Assistance Programs Embassies, DARTs, RMTs, PIOs, PVOs, IFBs/RFPs, Vendors, Trucks, Airports, Carriers, Consignees, Warehouse, Distribution Food Aid Programs USDA, USAID, PIOs, PVOs, IFBs/RFPs, Vendors, Rail, Truck, Ports, Carriers, Consignees, Warehouse, Distribution Managers: Policy, Program, Commodity, Contract, Legal, Transport, Logistics, Financial, Security, Distribution Coordination of Responsibilities and Contract Performance Requirements and Terms

  6. Food for Peace IFBs and RFPs for Commodities and Transportation Services (FAR Policies) Lowest Landed Cost – Commodity and Freight (Commodity Consolidations) U.S.-Flag Cargo Preference – 50 / 75 and 100 percent Commodity Vendors – FAS Vessel (Shipping Delivery Points) PIOs and PVOs – Port to Port or Through Bills of Lading (Destinations) Carriers – Private Sector Contracts and Direct Government Contracts (Fixed Price) Local Trucking – PIO and PVO Arranged, or under Through Bills of Lading Warehouse and Distribution Systems **Transportation Terms / Possession Transfers / Title Transfers / Tracking

  7. Foreign Disaster Assistance IFBs and RFPs for Commodities and Transportation Services Federal Acquisition Regulations and Urgent Requirements (Commercial Services) FAR and Market Surveys (Responsibility Determinations) Commodity (Price) Transport Services (Best Value) (Full Aircraft Loads) Preferences: U.S.-Flag Vessels and Fly America Act Commodity Vendors – Typically F.o.b. Origin (Shipping Delivery Points) USG Requirement – Airport to Airport / Door to Door (Destination Delivery Terms) Transportation Service Providers - Carriers – Direct Government Contracts (Fixed Price) Customs Clearance Decisions and Terms (Destination Delivery Terms) Warehouse and Distribution Systems **Transportation Terms / Possession Transfers / Title Transfers / Tracking and Control

  8. Intermodal Charter Air Transport Service (747, A320, IL-76) Origin Point – Warehouse Door (Dubai) Destination Point – Warehouse Door (Pakistan) Charter Flight to Arrive Friday 0800 (local) in Pakistan Typical OFDA Timeline • Commodity • Pick-up at • 0800 Hours on • Thursday • Proposals • Received at • 1100 Hours on • Wednesday • Contract • Award at • 1300 Hours on • Wednesday • Transport • RFP Issued at • 1500 Hours on • Tuesday

  9. Transportation Terms

  10. Contact Information John Abood Team Leader / Contracting Officer Phone: 202-567-4641 Email: JAbood@usaid.gov

  11. Procurement of Transportation ServicesTransportation Management April 2011

  12. Agenda • Procurement of Transportation Services • Welcome/Introductions • Tenders Program • Schedules Program • Q&A

  13. Tender Program • Everything you wanted to know about • Procurement of Transportation Services • What is a tender? • What is the authority for use? • How to obtain a tender? • Why use it? • Who uses it?

  14. Rates • What is a Tender? • Offer from a transportation service provider (TSP) to transport goods for an agreed upon price. • Applicable between the TSP and the agency listed in the tender

  15. Rates • Authority for Use • 40 USC 501 & 49 USC 13712 • 41 CFR/FMR 102-117 and 118 • Standard Tender of Service • Bill of Lading

  16. Rates • Standard Tender of Service: • GSA General Freight STOS No. 1-F • GSA National Rules Tender No. 100-D • GSA Baseline Rate Publication No. 1000-D • WWW.GSA.GOV/TRANSPORTATION

  17. Rates • To obtain a Tender • Identify key factors - • Needs/requirements • Timeframes

  18. Rates • Needs and Requirements: • Domestic and International Points • Any Commodity/ OD/OW/Unique • Any Time – 24/7 • Special Services • Any Mode – Air/Sea/Surface • Any Conveyance • Closed Van –LTL/TL/Flatbeds/Lowboys/Step Decks • Ships/Barges/Air/Forwarder Service • Temp Control/Drive away and more

  19. Rates • Timeframes • Effective Date • Expiration Date • Cancellation • Supplements

  20. Rates • Requests for Offers (RFO) = Tenders • General Standing Route Order rates • Specialized Standing Routes Order rates • One-Time-Only rates and Specialized Services • Electronically and manually

  21. Rates • Requests for Offers (RFO) = Tenders • Two electronic general filing periods annually • Over 500 active TSPs • 4 millions rate records • State to State/Zip to Zip • Groups of Origins to Groups of Destinations • State to Overseas Destination • Air/Motor/Barge • Rates combined with services

  22. Rates • Why Use Tenders: • Electronic rates and available 24/7 • www.moveit.gsa.gov • Pre-negotiated rates • Over 4 million rate records available now • Support under GSA’s STOS • Ease of use and access • Flexible timeframes • 1765 TSPs pre-approved for use • 100,000 shipments move annually under tenders • Over 200 years of experience of GSA Staff

  23. Rates • Users of Tenders: • UNICOR, Furniture & Products • USDA, Tree Seedlings, Test Equipment • IHS, Building Materials and Heavy Equipment • US Mint, Pennies/Nickels • GSS, Forest Fire Suppression Equipment and General Freight • FEMA, Disasters – Water, Food, Generators • GSA Fleet, Multiple types of Vehicles • NOAA, Vessels • USCG, Equipment and Vessels • Ability 1, General Commodities • USGS, Prefab research dwellings • USSS, Mission equipment/supplies • General commodity rates for all customers • The list goes on and on

  24. Multiple Award Schedules • Multiple Award Schedules (MAS) • What is the MAS? • What is the authority for use? • How to use the MAS? • Why use it? • Who uses it?

  25. Rates • What is the MAS • Contracts between GSA and Vendors • Pre-awarded Vendors • Multiple Services • Long term contracts

  26. Rates • Authority for Use • Federal Property & Administrative Services Act of 1949, Section 201 • Federal Acquisition Regulation • (FAR) Subpart 8.4

  27. Rates • How to use the MAS • Identify key factors for your movement • WWW.GSA.GOV/TDRS • Negotiate fees and services • Award the service • BPA

  28. Rates • How to find the services in the MAS • WWW.GSA.GOV/TDRS • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 • Relocation Services (SIN 653) Office Moves • Pack/Crate/Load/Unload/Delivery/Set Up • 78 TSPs

  29. Rates • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t • Domestic Delivery Services (SIN 451-1) • Express Small Package/Heavyweight • Same Day, next, second and third day • 12 TSPs • FSSI Small package BPA • Ground Small Package (SIN 451-2) • Day Definite • 9 TSPs

  30. Rates • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t • Local Courier Services (SIN 451-3) • Express Small/Heavyweight • Same Day • Within 60 mile radius of Metro Area/City • 9 TSPs

  31. Rates • Define the terms: • Small package = pieces up to 150 lbs per package • Heavyweight package = At least one piece in the shipment weighs over 150 lbs

  32. Rates • Why Use Schedules: • Sources Electronically available 24/7 • WWW.GSA.GOV/TDRS • Pre-negotiated, long term contracts • Small Package services • Relocation services • Over 100 TSPs pre-approved for use

  33. Rates • Users of Schedules: • GSA • 82 Agencies participate in the FSSI BPA • US Dept of Agriculture • Dept of Commerce • Dept Health & Human Services • Dept of Homeland Security • Dept of Justice • Dept of State • And more

  34. Points of Contact Contact: Maria Gutierrez 415-522-2846 John Wheeler 703-605-9190 Jim Stroup 813-823-3648 Stevie Graham 703-605-5569 Email: transportation.programs@gsa.gov

  35. Points of Contact GSA Contact: Sharon Eckroth 415-522-2845 Website: www.gsa.gov/transportation

  36. Questions and Answers

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