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USD 259 Purchasing Department

HOW TO DO BUSINESS WITH WICHITA PUBLIC SCHOOLS Website: http://purchasing.usd259.org Electronic Bid Site (Non-Construction Bids): https://259ebid.ionwave.net. USD 259 Purchasing Department. August 28, 2012. Where is our department located?. 2.

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USD 259 Purchasing Department

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  1. HOW TO DO BUSINESS WITH WICHITA PUBLIC SCHOOLSWebsite: http://purchasing.usd259.orgElectronic Bid Site (Non-Construction Bids): https://259ebid.ionwave.net USD 259 Purchasing Department August 28, 2012

  2. Where is our department located? 2 The Purchasing Department is located at 201 N. Water, Suite 626, Wichita, KS 67202 in downtown Wichita on the Northwest corner of Water and First Streets 316-973-4540

  3. The USD 259 Purchasing Website Firms should use our District Purchasing website to find: • Purchasing Staff contacts • Purchasing Events • Purchasing Policies • Vendor Information including DBE/WBE information • Locate active construction solicitations/tabulations • Locate the link for our E-Bid online bid system for non-construction bids/tabulations http://purchasing.usd259.org

  4. What’s under Bids/Proposals? • Under the Bids/Proposals link you will find current (construction) solicitation documents and request for proposal. • Also, need to research old bid construction pricing? Tabulations are listed here by year and are kept online for 18 months. Non-construction tabulations must be accessed via our online E-Bid system. Under Solicitations/Vendor Information, Vendor information tab

  5. All Construction related companies will visit the District’s Purchasing website for all Solicitations and Tabulations. Construction Companies http://purchasing.usd259.org

  6. Current Solicitations 6 • The top part of the page provides the link to the online bidding system for non-construction bids. • The middle section shows Proposals In this case there are none currently out. • The bottom section has the Notices of Solicitation for current construction bids. Click the links to open the documents.

  7. Get a Printable Document of Construction Solicitations

  8. Bid Tabulation History Click on the Tabulation links to: • View Construction tabulations for up to 18 months old. • View Non-Construction related goods and services tabulations on our online E-Bid system. Click Bids-Proposals > Tabulations

  9. What Data Will I See? An example of a Tabulation

  10. What Information is Available? • Disadvantage & Woman Business Enterprise Information • Links to Approved Bidders List for Construction related projects & Prequalification information • How to Do Business Booklet and this presentation • Links to Purchasing Policies • How to register on our electronic E-Bid System From the Vendor Information Link you can access:

  11. What Can Contractors Do? • Attend pre-bid meetings (information available from the website current bids link) • Check Plan Holders List on solicitations • Download, complete and return the Pre-Qualification Vendor documents to the Design and Construction Office • Visit with the USD 259’s Design and Construction Office about the Approved Bidders List

  12. What Are The Requirements? Construction Contractors approval process—Things our Architect’s office will require you to submit for review: • AIA A-305 • 3 Years in Business • Letter from bonding agency of bonding limits • Certificate of Insurance showing insurance levels • Fines and stop work orders for the past 5 years • EEO statement • Copy of Licenses

  13. Qualified Contractor Areas USD 259’s Design and Construction Department qualifies contractors in the following areas: • General Contractors Tennis Court Installation Contractors • Asbestos Contractors Turf & Field Systems Contractors • Mechanical Contractors Swimming Pool Installation Contractors • Electrical Contractors Track Installation Contractors • Leviton Contractors For more information on the qualification process contact Design &Construction at 316.973.2008 For a current list of qualified contractors visit http://facilities.usd259.org

  14. Suppliers and vendors that are non-construction related will use the District’s E-Bid website to view and respond to solicitations and to view bid history. Non-Construction Related Goods & Services

  15. https://259ebid.ionwave.net Begin by clicking the Supplier Registration link Follow the onscreen instructions Step by step instructions are available You will receive an email once you have been approved Registering as a Vendor or Supplier

  16. Using the USD 259 E-Bid System Click the Supplier Registration Link to get started.

  17. How to access USD 259 E-BID from our district web page

  18. Using the USD 259 E-Bid System Log in using the user name and password that you created

  19. For Some Additional Help… Once you have logged into the system, for additional help on how to use USD 259’s E-Bid system, click on the link for the Supplier Quick Reference Guide.

  20. Using the USD 259 E-Bid System Click on Bid Events to view: • Available bids • Closed Bids • My Responses • My Awards

  21. Current Solicitations Click View Available Bids > “Check” Bid Number > Click Documents Link > Click Invitation Doc

  22. Bid Tabulation History Click on Closed Bids > Click Bid Number > Click Award Details > Tabulation Sheet

  23. Updating Supplier Information It is the Suppliers responsibility to maintain current information: Click on My Profile: • Edit your company profile • Update your commodity list • Add, Edit or Delete authorized users • Update Special Classifications

  24. Visit Our USD 259 E-Bid Site Regularly For: • Update/Edit your company profile (All Firms) • New Solicitations (non-construction) • Addendums (non-construction) • Pre-Bid/Proposal meeting information (non-construction) https://259ebid.ionwave.net

  25. Visit Our Website Regularly For: http://purchasing.usd259.org • Events (Auctions or training classes) • Purchasing Polices • Purchasing Contacts • Vendor Information • Disadvantaged & Woman Business Enterprise information (Construction) • Approved Bidder List (Construction) • Pre-Qualification Link (Construction) Links to District Bond and Facilities pages plus city, county and other useful links General and Construction Services offered:

  26. Questions? Contact the Purchasing department. Our agents are often out for meetings/pre-bid projects so appointments are highly encouraged. Purchasing Staff:

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