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SOUTH TEXAS COLLEGE PURCHASING DEPARTMENT

SOUTH TEXAS COLLEGE PURCHASING DEPARTMENT. YEAR END ENCUMBRANCES JULY 27, 2011. Banner Encumbrances. Banner form: FGIOENC Verify all encumbrances per organization Check for encumbered requisitions and purchase orders. Contact Purchasing on encumbered pending Requisitions

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SOUTH TEXAS COLLEGE PURCHASING DEPARTMENT

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  1. SOUTH TEXAS COLLEGEPURCHASING DEPARTMENT YEAR END ENCUMBRANCES JULY 27, 2011

  2. Banner Encumbrances • Banner form: FGIOENC • Verify all encumbrances per organization • Check for encumbered requisitions and purchase orders. • Contact Purchasing on encumbered pending Requisitions • Verify the Balance on Open Purchase Orders • Review all encumbered Purchase Orders

  3. Banner FGIOENC • Encumbered Requisition(s) • Contact Buyer for status of the pending requisition • Balance on Open Purchase Orders • Review the balance and contact Purchasing to close • Encumbered Purchase Orders • Contact the Buyer for delivery status

  4. Banner Assigned Buyer • Using FOIDOCH to find the assigned Buyer • For Requisition: • Using FPIREQN the requisition assigned buyer can be viewed using the options tab and selecting “Commodity Accounting Information, options again and selecting “Commodity Supplemental Information”. • For Purchase Order: • Using FPIPURR the Buyer Code can be found on the first form.

  5. Purchase Order Assigned Buyer • Each Buyer is responsible for their own purchase orders. • We must begin closing out all encumbrances. • All items must be received by August 31st. • An email to the Buyer will close out any encumbrance. • All month old hanging requisition which has not been completed or approved will be removed.

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