Health and Safety Management System Audit Opening Meeting

1. Health and Safety Management System AuditOpening Meeting Auditor: (insert name) Audit Team: (insert team members) (insert audit dates)

2. Purpose • The purpose is to complete a health and safety management system audit of (insert faculty/school/workplace) against the ‘QUT National Health and Safety Audit Tool’ and Queensland’s ‘Performance Criteria and Guidelines for Workplace Health and Safety Reports for Self-Insurers’

3. National Audit Tool Elements • Audits of management systems are undertaken by auditors using the following five major headings as outlined in the ‘QUT National Health and Safety Audit Tool’: • Health and Safety Policy • Planning • Implementation • Measurement and Evaluation • Management Review

4. Performance Benchmark • Elements 1, 2, 4 and 5 are addressed by yes / no answer format, whilst in Element 3, a ‘Level of Achievement’ is required:

5. Level of Achievement for Element 3

6. Weightings • Each topic under Element 3 is given a weighting ranging from 3-12, and a score is calculated by multiplying the level achieved by the weighting figure. • A minimum achievement of 70% of the available score is required in order to meet a minimum acceptable standard.

7. Continuous Improvement • AS/NZS 4801: Occupational health and safety management systems – Guidance with specifications for use; continuous improvement model Policy Planning Implementation Evaluation Review

8. Audit Objectives • There are two objectives: • To ascertain compliance with the requirement of Workplace Health and Safety Queensland’s performance benchmark; and • To provide QUT with a meaningful report.

9. The Audit Process • There are three phases of the audit process: • Document review; • Management, staff (professional and academic) and student interviews; and • Workplace inspections.

10. Example: Workplace Inspections • Hazard • Chemical decanted into unlabelled spray container. • Management System Failure • The workplace inspection program may not be detecting the issue. • The inspection checklist may not clearly identify a section to check labelling of containers. • Staff conducting the inspection may not know to look for unlabelled containers. • Managers and employees may not be aware of health and safety requirements for unlabelled containers.

11. Benefits of the Health and Safety Audit • A comprehensive report on your Health and Safety Management System; • Clear identification of strengths and areas for improvement together with recommendations for improvement; and • A CD containing a presentation of the auditor’s findings together with the audit report.

12. Questions? We are looking forward to your support and participation