Single Window To enhance the exchange of information between trade and government

1. Single WindowTo enhance the exchange of information between trade and government • Tom Butterly Deputy Chief, Global Trade SolutionsUnited Nations Centre for Trade Facilitation and Electronic Business (UN/CEFACT)

2. Agenda • Single Window Concept • UN/CEFACT Single Window Recommendations

3. Cost Payment by customer Retail sale Payment of Unload and store transport and FOB charges Delivery to customers warehouse Inwards clearance Main vessel off-loading Proof of export Sea Crossing Refund payment and administration Main vessel loading Exit clearance from community Delivery to port Unload, re- pack Dehire GKN pallets Delivery to customs warehouse Documentation Refund claim Invoice and order administration Load and despatch Customs formalities (Inland) Pre-shipment Inspection Manufacture Short Lead Components Documentation Export Licence Request Health Certificates, Licences Artwork Order receipt and administration Long Lead items Credit Arrangements Enquiry Validation 12 13 15 16 19 21 Weeks (approx)

4. Single Window Approach Single Window Concept FROM TO One-stop solution offering official control with trade facilitation

5. Research into existing Single Window Facilities and future needs 2003 - 2006 • UN/CEFACT Recommendation 33 – Single Window and Guidelines • UN/CEFACT Recommendation 34 – Data Harmonization (Draft) • UN/CEFACT Recommendation 35 – Legal Framework for a Single Window (Draft)

6. International Standards Supporting the Single Window Rec 33, 34,35 Single Window Cross Border Data Exchange UNeDocs, WCO DM, CBRDM National Data Harmonization UNTDED, CC, UN Locode, UN code lists, UNeDocs, Rec 34 Document Simplification and Standardization UN Layout Key, Master Document, UNTDED, TF Toolkit and Forms Repository Process Analysis and Simplification Business/Political Process Collaboration Between Trader and Government (UN/CEFACT Rec. 4, Rec. 18), UMM, UN/CEFACT International Supply Chain Reference model, GFP Audit Methodology, Revised Kyoto Convention, WCO Audit,Time Release Study, etc

7. UN/CEFACT Single Window Recommendation No. 33 Calls on Governments to establish a Single Window with the following features: • Allow traders to lodge standardized information and documents with a single entry point to fulfil all import, export, and transit-related regulatory requirements • If information is electronic then it need only be submitted once • Allow for the sharing of information amongst government agencies in respect of international trade transactions

8. Recommendation 33 (continued): • Provide coordinated controls and inspections of the various governmental authorities. • Allow payment of duties and other charges • Be a source of trade related government information Recommendation includes a set of Guidelines for the establishment of a Single Window

9. Guidelines on establishing a Single Window • Overview description of a Single Window • Common models for a Single Window • Benefits of a Single Window • Practical steps in planning and implementing a Single Window • Key factors for a successful Single Window

10. Guidelines on establishing a Single Window - Annexes • Annex A: Single Window Models - examples of existing or planned Single Windows • Annex B: Practical Steps for Planning & Implementation • Annex C: Components of a Feasibility Study • Annex D: Tools & Techniques • Annex E: Signposts - contact details for operational Single Windows and international organisation projects

11. Finland Germany Guatemala Hong Kong SAR China Mauritius Japan Malaysia Senegal Singapore Sweden United States Ghana UN/CEFACT Single Window RepositoryCase Studies on existing Single Window facilities www.unece.org/cefact

12. Financing By the State (Finland, Sweden, United States), By the private sector (e.g. Guatemala, Germany) Private-public partnership (e.g. China, Malaysia, Mauritius, Senegal, Singapore) The use of Single Window Compulsory (Finland, Guatemala, Mauritius, Senegal) Voluntary (China, Germany, Malaysia, Sweden, United States) Diversity of SW models: adopting to specific national/regional conditions and requirements

13. Service Fees Free on charge (Finland, Sweden, United States) Paid based on various payment schemes (Guatemala, Germany, China, Malaysia, Mauritius, Senegal, Singapore) Diversity of SW models - continued

14. Benefits for government and trade Faster processes, clearance and release Reduced costs of compliance Reduced corruption Reduction in bureaucratic processes Better collection of government revenues Improved trader compliance risk management techniques for control and enforcement purposes Predictable application and explanation of rules Implementation costs From less than one million US dollars (Guatemala) to Between 1and 4 million dollars (Finland, Senegal, Malaysia). In the US, the cost was significantly higher but the system is quite extensive and covers many additional areas. Costs and Benefits of a Single Window Benefits outweigh costs ……

15. Key factors for success • Strong leadership, which can come from the private (Guatemala) or the public sector (Australia, Korea, Malaysia, Senegal, United States, Singapore) • Cooperation and commitment of all stakeholders, private and public (Finland, Mauritius, Malaysia, Senegal, United States, Singapore) • User-friendly system, which do not create complications for usual business procedures (Malaysia, Sweden, Senegal, United States) • Investments in modern technologies (Guatemala, Malaysia) • Phased, flexible approach (Germany, Mauritius, Singapore)

16. Main obstacles in implementation • Political Will - Establishing cooperation and commitment of various state authorities involved in import/export procedures (Finland, USA) • Changing the established business and State practices (Malaysia, Senegal, Singapore, United States) • Modernizing the technologies currently used by the State and the private sector (Guatemala), and small and medium-sized enterprises, in particular (Sweden).

17. Single Window Approach Exchange of information between Single Windows Need for International Standards

18. UN/CEFACT Recommendation 34 Data Harmonization and Standardization Use the DMs to develop harm. multilateral msg. specs. in UN/EDIFACT or XML format Combine national subsets into a multilateral subset of the CBRDM Map the standardized national data set to a UN/CEFACT Core Component based cross border data model WCO Data Model, UNeDocs, CBRDM Standardize the harmonized national data set by mapping to the UNTDED - ISO 7374 Consolidate the national data into a harmonized national trade data set Collect data and prepare a national trade data inventory

20. Recommendation 35 – Legal Framework • Checklist of legal issues in Single Window implementation and interoperability • Model Consortium Agreement • Model End-User Agreement • Guidelines with step-by-step description and examples for the implementation of the legal framework

21. Regional Single Window Initiatives • Also working with regional Single Window initiatives, such as • ASEAN • APEC • European Commission • Key to regional initiatives is International Standards

22. Follow-up All UNECE Recommendations, codes, standards and publications are available for free on our website at: • www.unece.org/trade • www.unece.org/cefact/ • E-mail: tom.butterly@unece.org