WELCOME IMPLEMENTATION MONITORING AND EVALUATION DIVISION (IMED)

1. WELCOME IMPLEMENTATION MONITORING AND EVALUATION DIVISION (IMED)

2. Result-Based National Planning Framework • This is in general the function of Planning Commission. • The Govt. has approved a five year strategic plan (SP) for IMED. • The SP was prepared with the technical assistance of ADB.

3. Result-Based National Planning Framework Contd. • The SP emphasizes on the following issues to institutionalize RBME – • Guidelines for development management frameworks to be included in the development project proposals. • Guidelines for project rating system on the basis of performance of projects & produce analytical reports to the NEC/ECNEC

4. Result-Based National Planning Framework Contd. • Decentralizing IMED up to division/district level • Establishing specialized research unit in IMED • Establishing partnership with civil society, voluntary agencies, educational institutions & associate professional academicians with the M&E studies • Formulating communication strategy to disseminate evaluation findings to media, public, civil society & development partners

5. Services Provided by IMED • Preparation & Submission of : - Monitoring and Field Inspection Reports of on-going projects • - ADP Implementation Progress Reports for Review • - Terminal and/or Impact Evaluation Reports of completed projects • Prepare & Deliver Comments: - on proposal for time extension & cost rationalization of projects - on issues related to PPA, 2006 & PPR, 2008 - for PEC/SPEC/TEC and other inter-ministerial meetings - for CCGP and Economic Affair’s Committee

6. Services Provided by IMED Contd. • Providing: • - Training on Public Procurement • - Public Procurement Experts through training • - Consultants for in-depth monitoring & evaluation of selected projects - Secretarial Services to the Review Panel for disposal of procurement related complaints - Secretarial Services to the Committee for appointment & transfer of PD & other important Project Personnel • Publishes in 2 websites:www.imed.gov.bd and www.cptu.gov.bd • - Public Procurement Advertisements above Tk. 1 crore • - All up-to-date information on IMED and CPTU

7. How IMED Contributes to Development Work Pre-project Phase (Project Approval Process): Provide Comments on Project Proposals in: • Project Evaluation Committee (PEC), Special PEC (SPEC) Meetings in the Planning Commission, and, • Departmental PEC/SPEC Meetings in the development Ministries, where project proposals are initially reviewed and examined

8. Contributions to Dev. Work (contd.) B. Implementation Phase : Implementation Monitoring • Collection of information/data through IMED Formats, 2003 (Revised) on a regular basis and submission of reports to the National Economic Council (NEC) where major implementation problems are presented for necessary decision • Field Inspections/Spot Verifications of high priority projects, projects targeted for completion and completed projects, aided and sick projects and report to appropriate authorities for necessary decisions • Participate in monthly ADP Review Meetings and other Meetings (e.g. Steering Committee, TEC, Wrap-up, etc) organized by concerned project authorities • Managing database to process and preserve collected project information

9. Contributions to Dev. Work (contd.) C. Post-Implementation Phase • IMED prepares project completion evaluation reports on each project completed in each fiscal year highlighting implementation problems and prospect for future • Providing recommendations on future course of actions to be taken by the Government towards streamlining development activities

10. Contributions to Dev. Work (contd.) D. Outsourcing of Consultants • IMED has been conducting in-depth monitoring and impact evaluation of some large/technically complex/country-wide spread on-going projects by engaging individual consultants/consulting firms • Disseminate findings to the stakeholders, prepare recommendations, and provide feedback to concerned agencies/authorities On an average, IMED is conducting such in-depth monitoring and impact evaluation for 10 projects in each year

11. Institutional Mechanism for Monitoring Progress (four-tier monitoring system) a) Monitoring at Project Level b) Monitoring at Agency c) Ministry Level d) Monitoring at Central Level a) Project Level • Project Director sits with his field staff and consultants and discuss day to day progress. • Reports submitted by consultants/Contractors are also closely monitored by PD office.

12. Institutional Mechanism Contd. B/C) Agency and Ministry level: • Ministries /Agencies hold review meetings every month. • These meetings review the physical, financial progress especially on procurement, land acquisition and project management issues. • Ministries officials are required to make field visits frequently to ensure quality of project implementation.

13. Institutional Mechanism Contd. d) Central Level : • IMED plays role at pre-implementation, implementation and post implementation phases • IMED is mandated to facilitate country’s development through coordination, M&E of projects & program policies. This requires all ministries to report to the IMED on implementation progress. • IMED's formats duly filled in and regularly received (monthly,quarterly and annually) from the field as well as from the Ministries /Agencies form the main basis of project Monitoring and Evaluation.

14. Institutional Mechanism Contd. • Regular visits to the project sites by the IMED officials to gather adequate information of the project activities on the ground. • Inspection reports are sent to the concerned Ministries/Agencies/PD's and other related concerns for necessary actions. • IMED officials along with other members attend monthly review meetings that are held in the Ministries.

15. Limitations of Present Monitoring System • Huge number & larger sophisticated projects pose challenge for the monitoring officers having general qualifications • Lack of capacity to conduct impact evaluation & excessive vacancies at the desk level form tremendous challenge • Low quality of project planning & no planning wings in some ministries/divisions pose another kind of challenge for IMED

16. Data Collection System and Process- Project Monitoring Information System (PMIS) • PMIS is the active part of IMED business. It is about a project database containing information of all development projects under the Annual Development Programme (ADP).

17. IMED PMIS Project Information Collection

18. IMED PMIS

19. IMED’s PMIS Systems IMED Sectors (Monitoring Officers) Enter Prime Minister/ ECNEC/NEC ADP/RADP Published by Planning Commission Planning Minister IMED Website Sends IMED Formats returns to Projects’ Quarterly Progress Quarterly/Monthly Expenditure Report Monthly Expenditure Report Review Meetings/ Various Authorities Projects’ Allocation Projects’ Monthly Progress Generated Reports Ministries/ Divisions/ EA’s/PD’s Requested various analyses IMED PMIS Server P.C. LAN Projects’ Information/Progress BTTB ADP Review Meetings/ IMED Inspection Visits IMED LAN

20. Limitations of PMIS • Submission of IMED formats containing data which feeds the PMIS. Presently collection & entry of format is less than 80%. But the data base shares the consequence of all the projects • Officials has no technical knowledge and also due to available information to make reports & answer queries from highest level forum • Monitoring officers don’t widely use it to review project information • MIS of different EAs are not dedicated to IMED related data

21. Analysis, Reporting & Use of Performance InformationM & E Reports Produced by IMED

22. Reporting Contd.

23. Reporting Contd.

24. Reporting Contd.

25. Result based monitoring (i) Monitoring inputs (ii) Monitoring outputs (iii) Monitoring outcome – where possible (iv) Monitoring Impacts – where possible . Problems (v) Some projects document have little/unspecific results, inputs/outputs (vi) Problem of getting reliable data (vii) Problem of required manpower (viii) Lack of efficient Project Director (ix) Paucity of manpower in the Planning Wing of Ministries and Agencies.

26. Weakness/Problems of IMED • Lack of required manpower: In 1975 approved manpower-88, in 2010-manpower are-61, Allocation in 1974-75 was 525.00crore but allocation in 2009-10 are 30500.00 crore. • One third vacant post. • Very little implementation of recommendation given in the inspection reports. • No Research facilities • No Laboratories for testing materials/ quality of work • No Logistic support/vehicles for inspection • No required space for office, keeping files etc. • No opportunity for higher degree on M/E • Paucity of foreign professional training • Lack of required Experts/Professionals. • Monitoring and Evaluation of small number of projects- not all projects.

27. Suggestions for improvement • Filling vacant post • Sanctioned required manpower • IMED may be under prime Minister’s Secretariat • Install Research facilities • Install Laboratories with skilled manpower • Provide Logistic supports • Given opportunity for Higher studies/Training • Construct separate Building for IMED • Strengthening Planning Wing of Ministries/Agencies

28. Opportunities/Strengths of IMED • Well known Established Organization • It is a separate Division of the Government. • Some experienced and skilled officers are here. • Member of all committees related to government development projects/programs • Power and Authority to inspect/evaluate any development projects • IMED worked with all Ministries/Agencies of the Country. • Can show all the development scenario/position to the government.

29. Future Plan of IMED • Decentralization up to old - Process is going on districts • Strengthening of IMED - Do • Electronic Tendering - Do • Own Office Building - Searching for land • Take T.A and Investment - Initiative has been Projects taken Thank you all