Understanding Coordinated, Early Intervening Services (CEIS), and Reporting Requirements

1. BUREAU OF INDIAN EDUCATION Division of Performance and Accountability Special Education Program Understanding Coordinated, Early Intervening Services (CEIS), and Reporting Requirements Tuesday, December 14, 2010

2. What are Coordinated, Early Intervening Services (CEIS)? • § 613 of IDEA: 34 CFR § 300.226 (a) CEIS is a set of coordinated services for students in kindergarten through Grade 12(with particular emphasis in K-3) who are not currently identified as needing special education or related services, but who need additional academic and behavioral supportto succeed in a general education environment.

3. COORDINATED EARLY INTERVENING SERVICES (CEIS) • Sec.  300.711  Early intervening services. (a) The Secretary of the Interior may allow each elementary school and secondary school for Indian children operated or funded by the Secretary of the Interior to use not more than 15 percent of the amount the school receives under Sec.  300.707(b) for any fiscal year, in combination with other amounts (which may include amounts other than education funds), to develop and implement coordinated, early intervening services, which may include interagency financing structures, for children in kindergarten through grade 12 (with a particular emphasis on children in K through grade 3) who have not been identified as needing special education or related services but who need additional academic and behavioral support to succeed in a general education environment, in accordance with section 613(f) of the Act.

4. CEIS is: • A general education activity • Voluntary use of up to 15% of IDEA, Part B funds. • A supplemental funds to ensure that services provided are in addition to, and not replace or supplant services that students would otherwise receive. • Specific to Kindergarten through grade 12.

5. CEIS is not: • A special education activity or program • Mandatory for Bureau of Indian Education (BIE) funded schools • Used to provide intervention to students who are currently identified as needing special education and related services.

6. Allowed activities for implementation of CEIS • Employment of general education teachers and paraprofessional to deliver coordinated early intervening services (CEIS). • Professional Development for CEIS teachers and other school staff. • Providing educational and behavioral evaluations, services, and supports, including scientifically based literacy instruction.

7. What are the school’s responsibilities? • CEIS Plan Submission • Report in NASIS – track students receiving services • Account for funds used for this activity – in final spending plan and in the Fiscal Accountability Self Assessment (FASA)

8. CEIS Plan Submission • Due on October 29, 2010, if the school indicated use of up to 15% of Part B funds (August 2, 2010 memo). The plan should include the following components: • Identify scientifically research-based activity • Identify targeted grades • Document how students will be identified for CEIS • Estimate anticipated number of students to be served • Describe progress monitoring process used to monitor student progress

9. Reporting • Sec.  300.711  Early intervening services. (b) Each elementary school and secondary school for Indian children operated or funded by the Secretary of the Interior that develops and maintains coordinated early intervening services in accordance with section 613(f) of the Act and Sec.  300.226 must annually report to the Secretary of the Interior in accordance with section 613(f) of the Act.

10. Data to be Collected: • Fiscal Data: • Did the School voluntarily use up to 15% of IDEA funds for CEIS in SY 2009-2010 (Yes or No) • Dollar Amount of Part B used for voluntary CEIS services in SY 2009-2010. • Student Data: • Total number of students receiving CEIS under IDEA Part B during SY 2009-2010. • Total number of students who received CEIS under IDEA Part B – SY 2007-2008, SY 2008-2009, SY 2009-2010 • How many of above received special education and related services in SY 2009-2010. • How many received special education services during SY 2010-2011. We will do final pull late in year.

11. Where will we get the information? • From NASIS. We will go back the years needed and look at each year. • We will ask schools to verify numbers as well as numbers of students who were subsequently identified for special education services. • From information submitted by the school. Example the school indicates they spent $$ on CEIS yet we find no students identified as receiving CEIS in NASIS. We will ask school to clarify. • From fiscal reports by school that identify the dollar amount used for CEIS (SY 2009-2010) or projected (SY 2010-2011).

12. NASIS Special Education Process Guide • BIE Website – www.bie.edu/ • Links: • Programs • Special Education • Training • Other Documents • NASIS Special Education Process Guide, pages 4-7

13. Tracking students who receive CEIS in NASIS This is the process BIE uses to identify children with learning and/or behavioral challenges for CEIS. Index>Student Information >General > Student > Enrollment > Calendar

14. Continued: Index>Student Information >General>Student > Enrollment > Calendar>BIE Reporting

15. Tracking students who receive CEIS and who subsequently received special education and related services. • Schools are able to provide additional details about the CEIS in the Program Participation Detail Editor and indicate the start and end dates of services. The length of time a student receives CEIS depends on the interventions as described in the school’s CEIS program. • Path: Index>Student Information >General > Student > Programs > Program Participation > BIE-CEIS

16. Continued: Path: Index>Student Information >General > Student > Programs > Program Participation > BIE-CEIS

17. Referral? b. If the intervention strategies are not successful, the team may determine that a referral to special education should be initiated. BIE-funded schools report this information in the Enrollments-BIE Reporting tab for a child and document as 02: Being Evaluated, in the Reporting section (shown below). Schools are able to develop an Ad Hoc report indicating notice that the 60 day timeline is near. Upon referral, schools will now indicate the student is in the evaluation process, placing the student in Special Ed Status 02, and removing the student from receiving CEIS as indicated above.

18. Placing the student in 02 status – Being Evaluated Path: Index>Student Information >General > Student > Enrollment > Calendar > BIE Reporting

19. Fiscal Accountability Findings • In November 2009, the Office of Special Education Programs (OSEP) monitored the BIE and issued the following directives: • The BIE must ensure appropriate use of Part B IDEA funds allocated under IDEA 611 (h)(1)(A) for the education of children with disabilities enrolled in BIE funded schools. • The BIE must inform schools that only students who have not been identified with disabilities are eligible for Coordinated Early Intervening Services (CEIS) funds.

20. Monitoring to ensure appropriate use of CEIS funds for allowable purpose (CFR 34 Sect 300.226) • Schools are currently submitting a final special education spending plan for SY 2010-2011 with actual dollar amounts, indicating how they are using Part B CEIS funds, if applicable. The plan submitted last spring was based on a projected amount of dollars: 15% ISEP and Part B.

21. Completing the FASA • Schools are completing a Fiscal Accountability Self Assessment (FASA) for the first time that includes a section on the use of Part B funds for CEIS, (due December 15, 2010). • Schools are asked to maintain the FASA and any supporting documents at their site.

22. Further information or questions, contact: • Gloria Yepa, (505) 563-5264 or gloria.yepa@bie.edu • Laura Tsosie, (505) 563-5275 or laura.tsosie@bie.edu • Sally Hollow Horn (505) 563-5276 or sarah.hollowhorn@bie.edu • Dr. Pat Abeyta, (505) 563-5272 or patricia.abeyta@bie.edu