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Document Management and the CCIO

Document Management and the CCIO. Dr Phil Koczan. Overview. What is a CCIO What do I do. My Journey in document management Current and future situation Moving forwards. Docman National Conference 2012. Who am I and what is a CCIO. GP in Chingford

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Document Management and the CCIO

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  1. Document Management and the CCIO Dr Phil Koczan

  2. Overview • What is a CCIO • What do I do. • My Journey in document management • Current and future situation • Moving forwards Docman National Conference 2012

  3. Who am I and what is a CCIO • GP in Chingford • Worked in a paperlight practice for the last 20 years • Interest in Informatics • Previous informatics roles • UCLP CCIO

  4. UCLP AHSC - Covers North East and North Central London • Patient-led, organising care around patients’ needs and preferences • Population-focused, taking a system-wide view to drive improved health outcomes at speed and scale • Cross-boundary, spanning primary, secondary and tertiary care, and connecting different phases of academic research • Drawing on academic expertise, across disciplines in biomedicine and beyond • My Role - Integrating data to help deliver integrated patient care, commissioning information and data to support research

  5. My Journey in document management • Paperlight practice for 20 years, what does it mean? • No paper records of consultations? • What about communications? • My first scanning application. Approx 1996 • Started using Docman on 24th May 2000

  6. The current situation • We use Docman for all paper based letters and e-mailed correspondence • Docman for workflow • Pathlinks and OOH letter received separately via direct Vision integration • Docman Coverage in London :-

  7. Coverage of Docman in London GP Practices

  8. Moving forwards • Scanning is time consuming. • Printing and moving paper is expensive • Electronic transfer between secondary care and GP’s (EDT Hub planned to be deployed locally) • Transfers between other health and social care organisations • Two way transfer of letters • Integration of data into the clinical record.

  9. Summary • Document management is important in improving efficiency in healthcare delivery • Significant time savings and quality improvement in electronic delivery of messages • Integrated healthcare is becoming increasingly important • This requires improved secure sharing of clinical information

  10. Final Thoughts Paper based documents have supported healthcare communications for many years, particularly referral letters, outpatient letters and discharge letters. Using electronic means will improve efficiency and eventually allow easier secure sharing of the clinical information across the wider range of health and social care providers who are now becoming more involved in patient care

  11. Questions? Dr Phil Koczan GP and Chief Clinical Information Officer

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