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Functional design of an IFMIS

Functional design of an IFMIS. Bengt Anderson Director The Swedish National Financial Management Authority. INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS IN GOVERNMENTS. IFMIS. Functional design of an IFMIS. Presentation Definition of an IFMIS

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Functional design of an IFMIS

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  1. Functional design of an IFMIS Bengt Anderson Director The Swedish National Financial Management Authority Bengt Anderson The Swedish National Financial Management Authority

  2. INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEMS IN GOVERNMENTS IFMIS Bengt Anderson The Swedish National Financial Management Authority

  3. Functional design of an IFMIS • Presentation • Definition of an IFMIS • Consolidated Accounts - Management Accounting • Off the shelf package - Bespoke software • Accounting Standards • Enterprise Resource Planning – Best of Breed • Central IFMIS in Sweden Bengt Anderson The Swedish National Financial Management Authority

  4. Presentation • Financial Management Authority of Sweden • Statistics Sweden • National Audit Office • Defence Material Purchasing Authority • Swedish Telephone Company • UN Conference on Environment Bengt Anderson The Swedish National Financial Management Authority

  5. Definition • Planning/Budgeting • General Ledger/Accounting • Human Resource • Management Accounting • Performance Measurement • Asset Management/Inventory • Appropriation Account • Workflowsystems Bengt Anderson The Swedish National Financial Management Authority

  6. Financial Management Environment Framework for Federal Financial Management Systems, JFIMP Bengt Anderson The Swedish National Financial Management Authority

  7. Trends • International Standards • ”Off the shelf package” • Accrual Budget and Accounting • Consolidated Accounts and Information • Information- and response burden in the Agencies • Shared service • Fewer Financial Management Systems Bengt Anderson The Swedish National Financial Management Authority

  8. International standards • International Federation of Accountants/Public Sector Comitte • National Accounts • Government Financial Statistics Bengt Anderson The Swedish National Financial Management Authority

  9. Issues • Data entry once • Classification • Chart of Accounts • Complexity • Totaly Integrated • Program Budget Structure • Performance Measurement • Big Bang Implementation Bengt Anderson The Swedish National Financial Management Authority

  10. System & integration strategies Bengt Anderson The Swedish National Financial Management Authority

  11. ERP-strategy Definition • One central system used within main areas (FM, Planning, Production, Purchasing, Inventory, HR) • Special solutions within few and narrow areas • Integration through the ERP-suite or through separate integration solution Motives • Business development through best practice processes supplied by the ERP-package • Improved information management and increased transparency • Lowered maintenance cost • Integration within the solution Business process 1 Business areas Business process 2 ERP IT-support/ integration Integration strategy ERP ERP MW Bengt Anderson The Swedish National Financial Management Authority

  12. Best-of-Breed Strategy • Definition • Several systems used within main areas (FM, Planning, Production, Purchasing, Inventory, HR) • Niche systems within a number of areas • Separate integration platform • Motives • Business development through best practice processes supplied by different systems within the solution • ERP-suite not good enough within critical processes • Evolutionary strategy preferred by decision makers Affärsprocess 1 Business Areas Affärsprocess 2 IT-support/ integration EAI Integration strategy MW Bengt Anderson The Swedish National Financial Management Authority

  13. Servey Förhållande nöjda - missnöjda BAS PLUS Bengt Anderson The Swedish National Financial Management Authority

  14. Central IFMIS in Sweden Parlament Ministries Agencies State Budget System State Account HERMES Database State Budget Annual Directives Ministry of Finance Public Bengt Anderson The Swedish National Financial Management Authority

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