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Managing IFMIS

Managing IFMIS. [P. Murphy]. Managing the IFMIS. Current Role of Key Financial Managers & Users New Roles in an IFMIS Users Super- users Application Support Roles ICT support Roles. Current Key System Users & Organisation. Ex Audit. MDA/LG Accounting Officer. MoFEP. Treasury/

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Managing IFMIS

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  1. Managing IFMIS [P. Murphy] P Murphy, IFMIS Nairobi Workshop, November 2004

  2. Managing the IFMIS • Current Role of Key Financial Managers & Users • New Roles in an IFMIS • Users • Super- users • Application Support Roles • ICT support Roles P Murphy, IFMIS Nairobi Workshop, November 2004

  3. Current Key System Users & Organisation Ex Audit MDA/LG Accounting Officer MoFEP Treasury/ Acc Gen Int Aud. Budget Macro Fin Man Cash Man Plan/ Budget Chief Acc Fin Rep Payroll Procure- ment Bud Manager Liabilities/ Assests P Murphy, IFMIS Nairobi Workshop, November 2004

  4. PFM & the Integrated Financial Management System Real Sector Monetary Sector Debt/Asset Strategy Government Sector PSIP Real Sector Macro Model Tax Policy Aid Mobilization Strategy MTFF/MTEF Ministries, Finance, PC , Donors Priorities Revenue, Expenditure, Financing Framework Tax Revenue Entreprenurial/Property Income Fees/Charges/Sales Land/Asset/Stock Sales Capital Transfers Investment Income Salary & Wages Employer Contributions Other Goods/Services Interest payments Subsidies/Transfers Fixed Assets Stocks Land Capital Transfers Lending less Repayments - Local Govt - Pub Enterprises - Financial Inst - Other Domestic Financing from - Monetary Authorities - Banks - Other Foreign Financing - IDA’s, Govts & Other Ministry of Finance Ministry of Finance Executing MDAs Rev Authority Executing MDAs Ministry of Finance P Murphy, IFMIS Nairobi Workshop, November 2004

  5. Management of the Budget Module (In House) P Murphy, IFMIS Nairobi Workshop, November 2004

  6. Examples of Key System Modules P Murphy, IFMIS Nairobi Workshop, November 2004

  7. Other Key System Modules P Murphy, IFMIS Nairobi Workshop, November 2004

  8. IFMS ICT Support Structure • Maintenance / Development • Contractor Responsibility • DB and Apps. • Hardware • Communications – LAN & WAN • Maintenance – Govt Responsibility • Generators Suppliers • AC suppliers • 2nd line of support • ICT Operations • Data Centre • Hardware • Environment • Operating Systems • Database • Help Desk • Manned by 2 personnel • Remote Sites • Basic on site Technical Support • 1st line of support • Remote Support • Hardware • Operating System • Database + Applications • WAN • 3rd line of support P Murphy, IFMIS Nairobi Workshop, November 2004

  9. Application -Required Roles & Responsibilities • Facilities Managers • Ensure Access • Ensure availability for appropriate use • Ensure reliability • Problem resolution • Routine Maintenance • Upgrades / updates • Security • Data backups • Ensure systematic expansion • Ensure functionality of interfaces to external systems • Application Managers • Manage users & permissions • Ensure availability for appropriate use • Manage central functions – setup, chart of accounts, report customization • Ensure reliability • Problem resolution • Routine Maintenance • Upgrades / updates • Security • Ensure systematic expansion • Ensure functionality of interfaces to external systems • End Users • Manage & Operate Business Processes • Data entry • Validation • Authorization • Outputs • Integrity Data Centre Personnel FMS and IFMS Accts. Defined Users P Murphy, IFMIS Nairobi Workshop, November 2004

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