Annual Plan Database Training October 4, 2006

1. Annual Plan Database Training October 4, 2006

2. Objectives • Provide an overview of strategic planning • Differentiate strategic plan from annual plan • Describe the purpose of annual strategies in the strategic planning process • Differentiate goals from strategies • Describe tips in writing strategies • Review the different fields located in the annual plan database • Access and input strategies into database Annual Plan Database Training

3. Outline • Introduction – Randy Gonzalez, VP for Finance and Administration • Strategic Planning • Why Strategic Planning? • Goals vs. Strategies • BCTC Strategic Plan • Strategic Goals • Unit Goals • Annual Plan • Calendar • Writing Strategies • Annual Plan Database • Annual Plan Coordinators • Access to Database • Fields • Inputting data • Questions Annual Plan Database Training

4. Annual Plan Calendar Annual Plan Database Training

5. BCTC Five-Year Cycle, One-Year Process Annual Plan Database Training

6. Strategic Plan Model BCTC Strategic Planning Model College & Unit Annual Strategies College & Unit Goals BCTC Mission & Strategic Plan CPE KCTCS Annual Plan Database Training

7. Why Strategic Planning • It takes more than an expressed interest in change to build a high-performing institution. It takes the will and the commitment to change, a deep understanding of the institution’s culture and its capacity, and a strategic perspective about its future. • Richard Alfred, Community College Journal, June/July 2003 • Effective strategic planning processes help institutions consistently address the challenges facing community and technical colleges today:- Demographic shifts (i.e., Adult Learners, Hispanic Citizens)- Increased Customer Expectations- Demands of Accountability- Changing Technological Needs- Economic Demands • The strategic planning process helps staff think about long-term strategic investment rather than short-term fixes • A well developed strategic plan assists an institution in weathering demanding times/periods • A good strategic plan guides an institution toward more effective use of resources • The strategic planning process provides opportunity to build greater community trust and participation in decision making • A strategic plan helps attract additional resources (institutions with well-developed strategic plans are far more likely to receive additional resources) • Vital strategic plans are valuable evidence to accrediting bodies • Strategic plans can allow for documented recognition of programmatic and/or campus differences Annual Plan Database Training

8. Goal and Strategy Tips • GOAL vs. STRATEGY • The “Goal” is the destination while the “Strategy” is the mechanism or pathway to • achieve the goal. • Strategies should be: • Specific and focused on one idea • Measurable and if possible, quantifiable (e.g. “increase by 5%” by fall 2006) • Action oriented (create, demonstrate, develop, establish, implement, • increase . . .) • Relevant to the college mission, focus areas, and goals • Include a timeline (starting/ending point) Annual Plan Database Training

9. Strategy Development Tips • Strategy Checklist: • Is it clearly stated? • Will it help achieve the goal? • Is it measurable? • Does it include a timeline/timeframe? • SMART way to remember the fundamental of strategy development: • Specific • Measurable • Action-oriented • Relevant • Time-bound Annual Plan Database Training

10. Access to the Annual Plan Database • [START] • [MY COMPUTER] • [DEPARTMENTS ON BLC-FPSERVER, KCTCSACC,DS,KCTCS.EDU(S:)] • ALL DEPARTMENTS • [ALTERNATE SHORTCUT TO ANNUAL PLAN DATABASE] Annual Plan Database Training

11. Access to the Annual Plan Database • [OPEN] Annual Plan Database Training

12. 2006-07 Annual Plan Database • [2006-2007 Action Plans] Annual Plan Database Training

13. Adding Strategies to Database • [Add a New 2006-2007 Action Plan] Annual Plan Database Training

14. Plan ID • Functional Area • Division or Department • Plan title • Primary/Secondary person responsible Annual Plan Database Training

15. Miscellaneous • Area of Focus • Goal # • Additional goal • Cost • Expected Completion Date • Actual Completion Date Annual Plan Database Training

16. Plan Description • Plan (Strategy) • How will you accomplish your plan? Annual Plan Database Training

17. Rationale/Resources • Rationale – How does this strategy support the college mission and strategic plan? • What resources will be needed? (This total will also be documented under “Miscellaneous”. Annual Plan Database Training

18. Measures • How will you measure your progress and the success of this strategy? • Measurable Outcome • Current Value • Desired Value • Actual Value Annual Plan Database Training

19. Progress Indicators • Monitoring Progress • Current Progress Annual Plan Database Training

20. Follow-Up • Follow-up • Roll over Annual Plan Database Training

21. Save Plan SAVE SAVE SAVE SAVE SAVE SAVE Annual Plan Database Training

22. Questions Annual Plan Database Training

23. Additional Support/Assistance Karman.wheeler@kctcs.edu Ext. 5-6567