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PeopleSoft Chartfield Prototype

PeopleSoft Chartfield Prototype. Chart of Account Design. PeopleSoft Chartfield Prototype. Chartfields Fund – 5 digits Account – 6 digits Department (Banner Org) – 4 digits Program (Optional) – 3 digits Class (Optional) – 5 digits Project / Grant (Optional) – 6 digits.

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PeopleSoft Chartfield Prototype

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  1. PeopleSoft Chartfield Prototype Chart of Account Design

  2. PeopleSoft Chartfield Prototype Chartfields • Fund – 5 digits • Account – 6 digits • Department (Banner Org) – 4 digits • Program (Optional) – 3 digits • Class (Optional) – 5 digits • Project / Grant (Optional) – 6 digits

  3. Chart of Account DesignFund Chartfield General Fund (Structure) 1st – 3rd Digits – General Fund Type 100 – General Fund Expense 101 – General Fund Revenue Transfer-In 102 – General Fund Reimbursed Activities – Expense 103 – General Fund Reimbursed Activities – Revenue 4th & 5th Digits – Fiscal Year 01 – Fiscal Year 2001-02 02 – Fiscal Year 2002-03

  4. Chart of Account DesignFund Chartfield General Fund (Examples) 10002 General Fund Expense 2002-03 10001 General Fund Expense 2001-02 10102 General Fund Rev Trans-In 2002-03 10101 General Fund Rev Trans-In 2001-02 10202 General Fund Reimb Act Exp 2002-03 10201 General Fund Reimb Act Exp 2001-02 10302 General Fund Reimb Act Rev 2002-03 10301 General Fund Reimb Act Rev 2001-02

  5. Chart of Account DesignFund Chartfield Higher Ed Fees (Structure) 1st – 3rd Digits – Higher Ed Fund Type 106 – Higher Ed Transfer-Out 107 – Higher Ed Fees & Income 4th & 5th Digits – Fiscal Year 01 – Fiscal Year 2001-02 02 – Fiscal Year 2002-03

  6. Chart of Account DesignFund Chartfield Higher Ed (Examples) 10602 Higher Ed – Transfer-Out 2002-03 10601 Higher Ed – Transfer-Out 2001-02 10702 Higher Ed – Fees & Income 2002-03 10701 Higher Ed – Fees & Income 2001-02

  7. Chart of Account DesignFund Chartfield Other Funds (Structure) 1st – 3rd Digits – CSU Fund 4th & 5th Digits – Sequentially assigned

  8. Chart of Account DesignFund Chartfield Other Funds (Examples) SMCSU 18101 181 Continuing Ed Rev Fund 26301 263 Auxiliaries Facilities Rev 26401 264 Dorm Rev – Student Union 31801 318 Trust 98 HECO 574 31802 318 Trust 98 Minor Cap 42401 424 Trust Cal Grants

  9. Chart of Account DesignAccount Chartfield Account (Structure) 1st – 3rd Digits – Firms Object Code 4th Digit – “8” Designates Campus Account 5th & 6th Digits – Sequentially assigned

  10. Chart of Account DesignAccount Chartfield Account (Examples) 101001 General Cash 504801 Parking Permits Faculty/Staff 504802 Parking Permits Student 601201 Salaries MPP 601300 Salaries Support Staff 606001 Travel-In State 606002 Travel-Out of State

  11. Chart of Account DesignDepartment Chartfield Department (Structure) 1st Digit – Begins with “1” 2nd – 4th Digits – Sequentially assigned

  12. Chart of Account DesignDepartment Chartfield Department (Examples) 1034 College of Education Dean’s Office 1039 Extended Ed Dean’s Office 1043 Finance & Business Services AVP 1051 Finance & Admin Services VP 1084 Student Affairs Dean’s Office

  13. Chart of Account DesignProgram Chartfield Program (Structure) 3 Digits – Numerically Assigned

  14. Chart of Account DesignProgram Chartfield Program (Examples) 101 Fall Semester 102 Winter Session 103 Spring Semester 104 Summer Session 105 Orientation 106 Training 107 Academic Personnel Development 108 Academic Advising

  15. Chart of Account DesignClass Chartfield Class (Structure) 1st – 3rd Digits – Last three digits of Depart # 4th & 5th Digits – Sequentially assigned

  16. Chart of Account DesignClass Chartfield Class (Examples) Extended Education 03901 ExtEd CERF Exec Dev Program 03902 ExtEd Distance Learning 03903 ExtEd Non-Credit Administration 03904 ExtEd Non-Credit Programs College of Education 03401 COE Math Professional Dev Inst 03402 COE Prof Dev Inst English Lang 03403 COE Teacher Diversity Scholarship

  17. Chart of Account DesignProject/Grant Chartfield Project/Grant (Structure) 1st Digit – Designates Project or Grant 1 – Project 2 – Grant 2nd Digit – Type of Project/Grant Program 3rd – 6th Digits – Sequentially assigned

  18. Chart of Account DesignProject/Grant Chartfield Project Examples 11XXXX Major Capital Outlay 12XXXX Minor Capital Outlay 13XXXX Special Repair 14XXXX Deferred Maintenance 15XXXX Group II Equipment 16XXXX Miscellaneous

  19. Chart of Account DesignProject/Grant Chartfield Grant Examples 21XXXX Faculty Development Grants 22XXXX Other Campus Grants 23XXXX PELL Grants 24XXXX Cal Grants 25XXXX SEOG Grant 26XXXX Cops Grants

  20. Chart of Account DesignChartfield String FundAccountDeptProgClassProject 10003 606001 1034 10003 660003 1034 03402 44101 601201 1039 101 03909 31001 607006 1117 110004

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