Construction Assessment Hearing May 23, 2001 Shawnee Middle School Cafeteria

1. Oakview Subdivision Sewer Improvement Area Construction Assessment Hearing May 23, 2001 Shawnee Middle School Cafeteria

2. Overview of Tonight’s Meeting: • Review the objective of tonight’s meeting. • Review the history of the project. • Review the proposed sewer layout. • Review the statutory procedures. • Review the project cost and financing. • Review the tentative schedule. • Questions and answers.

3. I. Meeting Objective A. This meeting will provide for public participation on the consideration of the construction assessments for the Oakview Subdivision Area. This project consists of providing sanitary sewer service to the Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy Sue Drive. Discussion items will include cost of sewer lines and locations, tentative cost for construction and schedules.

4. II. Project History April , 1999 Allen County Health Department completes evaluations of 13 on lot home systems. April 27, 1999 Water test samples were collected from ditches. June 10, 1999 Second set of water test samples were collected from ditches. Testing Table August, 1999 Letters were mailed by Allen County Health Department to homeowners of the Oakview Subdivision explaining pollution problem in the ditches. November 17, 1999 Ohio Environmental Protection Agency (OEPA) contacted the Board of County Commissioners and informed the board to submit a Permit To Install (PTI) within six month outlining the sewerage improvements necessary to alleviate the pollution problem in the Oakview Subdivision.

5. II. Project History (continued) December 7, 1999 Informational Meeting is held to explain the details of the project. December 15, 2000 OEPA issued Draft Orders to sewer the project area. Consent Orders February 24, 2000 Detailed Planning Hearing was held to discuss and explain the project. May 23, 2001 Construction Assessment Hearing.

6. III. Proposed Oakview Subdivision Sewer Layout Existing Pump Station Site Proposed Pump Station Site Proposed Force Main Proposed Sewer Proposed Party Boundary

7. N IV. Proposed Sewer Layout (Cont.) Zurmehly Rd. 15” Sanitary Sewer 12” Sanitary Sewer Amanda Lakes #3 Subdivision 4590 4560 Existing Pump Station 4840 4690 4748 4774 4666 Zurmehly Rd. 4803 4849 4665 4545 4467 4439 4871 4377 4355 4673 4411 4325 4309

8. N IV. Proposed Sewer Layout (Cont.) Zurmehly Rd. 12” Sanitary Sewer 5260 5210 3185 5122 4990 Zurmehly Rd. S.R. 501 5277 1300 5175 5073 3245 5123 5029 4963 4949 4981 4933

9. N Zurmehly Rd. IV. Proposed Sewer Layout (Cont.) Nancy Sue Dr. 5175 1300 1318 1319 12” Sanitary Sewer 1330 1331 1338 8” Sanitary Sewer Nancy Sue Drive 1344 1345 1358 1357 1372 1371

10. 5277 IV. Proposed Sewer Layout (Cont.) S.R. 501 N 3245 3270 3257 3275 3278 12” Sanitary Sewer 3297 3306 3319 3345 3363 S.R. 501 3360 3385 4” Force Main 3397 3368 3450 3425 3475

11. N IV. Proposed Sewer Layout (Cont.) Fort Amanda Rd. 8” Sanitary Sewer 1201 Fort Amanda Rd. Wayside Drive Forest Drive 5529 Fairgreen Drive 5567 5595 1227 5653 1226

12. Ft. Amand Rd. N IV. Proposed Sewer Layout (Cont.) Fairgreen Dr. 5653 1228 1227 1239 1240 1252 8” Sanitary Sewer 1251 1256 1271 Fairgreen Drive 1262 1277 1284 1283 1292 1291 1302 1301 1306 1307

13. 1312 N 1313 IV. Proposed Sewer Layout (Cont.) Fairgreen Dr. Maple Dr. 1326 1337 8” Sanitary Sewer 1340 1355 Fairgreen Drive 1352 1368 1369 1376 1387 3899

14. N Ft. Amanda Rd. IV. Proposed Sewer Layout (Cont.) Forest Dr. 5567 1226 5653 5595 1239 8” Sanitary Sewer 1244 1251 1254 1261 Forest Drive 1260 1265 1268 1271 1276 Parkway St. 1283 1284 1295

15. 1308 N 1307 IV. Proposed Sewer Layout (Cont.) Forest Dr. Forest Drive 1316 1321 1322 8” Sanitary Sewer Lift Station 4” Force Main 1323 3850 Maple Dr. 1345 3853 1365 1360 1370 1385 1380 1391

16. IV. Proposed Sewer Layout (Cont.) Wayside Drive N Ft. Amanda Rd. 1201 1207 8” Sanitary Sewer 5529 Wayside Drive 1215 1216 1231 1228 1259 1258 1267 1266 1271 3826 Parkway St. 3285

17. N IV. Proposed Sewer Layout (Cont.) Parkway St. 8” Sanitary Sewer 1271 Wayside Dr. 3826 1271 Forest Dr. Parkway Street 3825 1283

18. N IV. Proposed Sewer Layout (Cont.) Maple Drive 8” Sanitary Sewer Forest Dr. 3850 Fairgreen Dr. 1313 Maple Drive 3853 1337

19. N IV. Proposed Sewer Layout (Cont.) Forest Drive 8” Sanitary Sewer 1376 1385 1387 1380 Forest Drive 3889 3863 1391

20. N IV. Proposed Sewer Layout (Cont.) Force Main Location 4” Force Main 8” Sanitary Sewer Lift Station 12” Sanitary Sewer 3278 3306 Forest Dr. S.R. 501 1365 3364 3360

21. V. Statutory Procedure A. Conduct Detailed Planning Assessment (DPA) Hearing. B. Legislation approving DPA. C. Complete construction plans. D. Finalize DPA costs, and mail billings to property owners. E. Conduct a Construction Assessment Hearing. F. Five day wait for written objections. G. Respond to all written objections. H. Ten day wait for filing of all appeals to Probate Court. I. Settle all appeals. J. Proceed to the construction of the project. K. Complete construction of the project. L. Finalize cost of construction and mail billings to property owners. M. Notify property owners to connect to project. N. Certify assessments to the tax duplicate of the property owners.

22. VI. Cost to Property Owners and Financing • Estimated Detailed Planning Assessment (DPA) • DPA – 5 year Assessment with interest: • Estimated Final • Engineering $71,400.00 $69,300.00 • Soils 8,100.00 $ 9,152.75 • Miscellaneous Expense 3,975.00 $ 0.00 • Advertising 1,000.00 $ 674.62 • Note Interest 5,400.00 $ 7,620.00 • Total DPA Cost $89,875.00 $86,747.37 • Estimated DPA = $89,875.00/136 households = $660.85 • Final DPA to be billed to each property owner: • $86,747.37 / 137 households = $633.20 • Note ~ Assessment may be paid in cash or placed on taxes for five years with interest.

23. Cost to Property Owners and Financing (cont.) • 2. Estimated Construction Assessment (CA) • CA – 20 year Assessment with interest: • Engineering (Administrative, Bidding, and Soils) $120,000.00 • Construction $1,145,000.00 • Legal $10,000.00 • Note & Bond Issuance Fees $10,000.00 • Advertising $1,000.00 • Permits $10,000.00 • Interest on Notes $90,000.00 • Easement Acquisition $5,000.00 • Contingency $110,000.00 • Total $1,501,000.00 • Total Estimated CA • Principal Estimated CA: • CA = $1,501,000.00 / 137 households = $10,956.21 • Note ~ Assessment may be paid in cash or placed on taxes for twenty years with interest.

24. Cost to Property Owners and Financing (cont.) • 3. Miscellaneous Non-Assessed Cost to Property Owners • a.) Abandonment of existing private sewage system/tank and installation of sanitary sewer lateral to the project. Approximate cost - $700.00 to $1,000.00. • b.) Once a property has connected to the project he or she will receive a quarterly sewer bill to pay for operation, maintenance and future major capital expenditures for the sewer district. • The Breakdown of the County Sewer Billing is as follows:

25. Cost to Property Owners and Financing (cont.) • Project Financing: • Half Year Additional Tax Payments: • Construction Project Cost = $1,501,000.00 • $525,000 funded by 0% Issue 2, 20 year loan • $976,000 funded by 5%, 20 year General Obligation Bonds • Additional Half Year Tax Payment without 0% Issue 2 Loan = $440 per half year. • Additional Half Year Tax Payment with 0% Issue 2 Loan = $380 per half year. • Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing • = $760.00 + $300.00 • = $1,060.00 per year or $88.33 per month

26. VI. Tentative Schedule Informational Meeting 12/17/1999 DPA Hearing 2/24/2000 CA Hearing 5/23/2001 Begin Construction 8/15/2001 Complete Construction 2/15/2002 Assessment Billing 4/15/2002 Tax Certification 10/1/2002

27. Intermission Before beginning the question and answer portion of the program, we would like to take a 5 minute intermission to allow everyone to use the restrooms, stretch, or leave if you have no questions or concerns pertaining to the project. Thank you.

28. VII. Questions & Answers Note: Please State Your Name and Address, for the record, before asking your question.