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New Vintage

New Vintage . Website Implementation Project Proposal: Wood Winery. Table of Contents. Scope Statements 3 - 11 Mission Statement ………………. 3 Wood Winery: Business Need…. 4 Project Description…………….... 5 Project Lifecycle Approach….… 6 Assumptions…………………….… 7

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New Vintage

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  1. New Vintage Website Implementation Project Proposal: Wood Winery

  2. Table of Contents Scope Statements 3 - 11 Mission Statement ………………. 3 Wood Winery: Business Need…. 4 Project Description…………….... 5 Project Lifecycle Approach….… 6 Assumptions…………………….… 7 Constraints………………………... 8 Deliverables……….…………… 9-11 Objectives & Success Criteria…12 Identification of Risks…………… 13 Stakeholder Analysis 14 - 17 Project Lifecycle 18 - 19 Work Breakdown Schedule 20-22 Milestone Chart 23 Cost Baseline 24-29 Detailed Baseline …………….... 24- 28 Cost Baseline Chart………….…….. 29 Communications Plan 30 Responsibility Assignment Matrix 31-32 Risk Response Plan 33

  3. New Vintage Who we are: New Vintage is a project management consulting firm hired by Wood Winery to manage the implementation of their new website. Our Mission: To be globally recognized as the lead project management company specializing in facilitating and implementing Direct-to-Consumer software solutions for the wine industry. Team Members: xxx

  4. Wood Winery Business Needs: • Redesign of the Wood Winery website at: www.WoodWinery.com • New site will support the new Direct-To-Consumer sales program with an online store and customer data base for tracking sales. • New website will utilize a hosted software solution to manage the site content and Customer Relationship Management (CRM) database for the winery.

  5. Project Description ‘New Vintage’ is a project management company that specializes in facilitating and implementing software solutions for the wine industry. It has been contracted to create a retail website for an established winery client i.e. ‘Wood Winery’. The desired final product will comprise a wine retail website which is launched by 01 May 2013. New Vintage responsibilities include the provision of project management services and the use of their established relationships with two subcontractors (a graphic design company and web hosting provider) to deliver the requested wine retail website. Payment by Wood Winery to New Vintage will comprise two lump sums: • Initial down payment by 26 February 201330% of total payment as per contract • Final payment by 29 April 201370% of total payment as per contract Payment by New Vintage to the graphic design company and web hosting provider will comprise two lump sums: • Initial down payment by 26 February 201330% of total payment as per contract • Final payment by 29 April 201370% of total payment as per contract

  6. Project Lifecycle approach • Design Specification Documents • Software Product • Installation • Training • Document sign off • Handover documentation • Archived File and Documents • Project Definition • Initiation Documentation • Planning Requirements *The ‘linear approach’ is utilized, as a clear objective and solution exist.

  7. Assumptions Winery • Wood Winery company branding (e.g. company logo) is already in place. • Wood Winery already owns domain name. • Wood Winery possesses all relevant permits. • Wood Winery has all necessary distribution. • Wood Winery is has already procured all necessary hardware. Designer • Graphic design firm has already been selected. • Graphic design firm is available and adequately staffed for full duration of contract. • Graphic design firm has all insurance requirements in place. Web Hosting Provider • Web Hosting Provider has already been selected. • Web Hosting Provider is available and adequately staffed for full duration of contract. • Web Hosting Provider will provide hosted integrated software solution, integrating both front end and back end. • Web Hosting Provider has all insurance requirements in place. • Web Hosting Provider is able to provide all necessary training.

  8. Constraints Time Constraints: • Deadline of 01 May 2013 for website launch. • Project definition completed by 15 February 2013 • Initiation documentation completed by 26 February 2013 • Planning requirements completed by 21 March 2013 • Design Specifications completed by 26 March 2013 • Software Product completed by 5 April 2013 • Installation and Training completed by 19 April 2013 • Project Closure by Monday, 29 April 2013* Cost Constraints: • Project must meet predefined budget limits as per contractual obligations. Other Constraints: • All other deliverables completed as per contractual agreement (to be specified during the planning process). *Project ends 4/29/2013 allowing for 2 days flat/slack.

  9. Deliverables This project IS: Project definition (complete by 15 February 2013) • Project Charter • Stakeholder register Initiation documentation(complete by 26 February 2013) • Project Scope Statement • Contracts signed by all parties • Contract signed by Wood Winery • Contract signed by Graphic Design Company • Contract signed by Web Hosting Provider • Proof of payment documentation (initial): • Payment receipts received from Wood Winery (as proof of deposit) • Payment receipts given to Graphic Design Company (as proof of deposit) • Payment receipts given to Web Hosting Provider (as proof of deposit) Planning requirements(complete by 21 March 2013) • Project Management Plan • Requirements Documentation • Activity Documentation: • Activity list • Activity Resource requirements • Activity Duration estimates • Activity cost estimates • Work Breakdown Structure (WBS) • Project schedule • Project funding requirements • Quality management plan • Human Resource plan • Communications management plan • Risk Management plan

  10. Deliverables This project IS: Design Specification documents(complete by 26 March 2013) • Front End Design Specification Document • Database Specifications document Software Product(complete by 5 April 2013) • Sign-off of designs as per client specifications • Fully functional back-end / database • Fully implemented and integrated front-end (user interface) • Winery sign-off document • Testing and quality assurance documentation signed Installation & Training(complete by 19 April 2013) • Go live documentation(including user acceptance test documentation) • Training documentation Closure(complete by 29 April 2013) • Hand over documentation • Proof of payment documentation (final): • Payment receipts received from Wood Winery (as proof of final payment) • Payment receipts given to Graphic Design Company (as proof of final payment) • Payment receipts given to Web Hosting Provider (as proof of final payment) • Sign-off documentation

  11. Deliverables This project IS NOT: Acquiring a domain name A foreign language site Design of company logo Including mobile emulation / compatibility Content creation Procurement of physical hardware Accounting software Any details or services not specifically specified Inclusive of search engine optimization A guarantee of increased customer use and business Inclusive of ongoing maintenance for user-facing website and database Responsible for fulfillment of orders or other ongoing business requirements

  12. Objectives & Success Criteria

  13. Identification of Risk Technical Risks • Server Failure • Compatibility Issues • SSL Expiration • Crossed/Corrupted Member Data Project Management Risks • Schedule Slippage • Scope Creep Organizational Risks • Staff Availability/Expertise • Staff Turnover External Risks • Unfavorable contracts and agreements • Subcontractors unable to fulfill deliverable requirements Financial Risks • Cost Creep Scheduling Risks • Missed deliverable dates

  14. Stakeholder AnalysisWood Winery

  15. Stakeholder AnalysisNew Vintage

  16. Stakeholder AnalysisGraphic Design Company

  17. Stakeholder AnalysisWeb Hosting Provider

  18. Project Phases - Planning

  19. Project Life Phases - Implementation

  20. Work Breakdown Structure Project definition: (* completion by 15 February 2013). 1.1 Project charter 1.1.1 Project preparation meeting 1.1.1.1 Define project goals 1.1.1.2 Define project start and end date 1.1.2 Project planning meeting 1.1.2.1 Set project timeline 1.1.2.2 Assign tasks for Phase 1 of the project 1.1.2.3 Set meeting/check-in schedule for project 1.2. Stakeholder register 1.2.1. Define Stakeholders 1.2.2. Define stakeholder needs Initiation documentation: (* completion by 26 February 2013). 2.1. Project Scope Statement 2.1.1. Product scope description 2.1.2. List of project deliverables 2.1.3. Product user acceptance criteria 2.1.4. Project boundaries 2.1.5. Project constraints 2.1.6. Project assumptions 2.2. Contracts signed by all parties 2.2.1. Contract signed by Wood Winery 2.2.2. Contract signed by Graphic Design Company 2.2.3. Contract signed by Web Hosting Provider 2.3. Proof of payment documentation 2.3.1 Payment receipts received from Wood Winery 2.3.2 Payments receipts given to Graphic Design Company 2.3.3 Payments receipts given to Web Hosting Provider 2.4. Sign-off meeting 2.4.1 Approve project charter, stakeholder register and project scope statements

  21. Work Breakdown Structure Planning Requirements: (* completion by 21 March 2013). 3.1. Project Management Plan 3.1.1 Requirements Documentation 3.1.2. Activity documentation 3.1.2.1 Activity list 3.1.2.2 Activity Resource Requirements 3.1.2.3 Activity Duration estimates 3.1.2.4 Activity Cost estimates 3.1.3. Work Breakdown Structure (WBS) 3.1.4. Project schedule 3.1.5. Project funding requirements 3.1.6. Quality management plan 3.1.7. Human Resource plan 3.1.8. Communications management plan 3.1.9. Risk Management plan 3.2 Sign off Meeting Design Specification Documents: (*completed by 26 March 2013). 4.1. Front End Design Specification Document 4.2. Database Specification Document 4.3. Specification documents peer reviewed and approved 4.4. Sign-off meeting Software Product: (* completion by 5 April 2013). 5.1. Sign-off of designs as per client specification 5.2. Fully functional back-end /database 5.2.1 Back-end completed by hosting company 5.3 Integrated front-end (user interface) 5.3.1 Implementation and integration of front-end by Web Hosting Provider 5.4. Winery sign-off document 5.5. Testing and quality assurance documentation signed. Installation & Training: (* completion by 19 April 2013). 6.1 Live system, fully installed 6.2 User Acceptance Documentation 6.2.1 User Acceptance Tests 6.3 All training completed as per contractual obligations

  22. Work Breakdown Structure Closure (* completion by 29 April 2013). 7.1 Hand over documentation 7.2 Proof of payment documentation 7.2.1 Payment receipts received from Wood Winery 7.2.2 Payment receipts given to Graphic Design company 7.2.3 Payment receipts given to Web Hosting provider 7.3 Sign-off Documentation (final) 7.3.1 Sign off meeting 7.4 Updated Records 7.5 Archived Files/Documents

  23. Milestone Chart View Detailed Gantt Chart

  24. Cost Baseline(Detailed – Phase 1)

  25. Cost Baseline(Detailed – Phase 2)

  26. Cost Baseline(Detailed – Phase 3)

  27. Cost Baseline(Detailed – Phase 3 & 4)

  28. Cost Baseline(Detailed – Phase 6)

  29. Cost Baseline Chart

  30. Communications Plan

  31. responsibility Assignment Matrix(Phases 1-3)

  32. responsibility Assignment Matrix(Phases 4-7)

  33. Risk RESPONSE Plan IMPACT LEGENDLow: Little to no potential for disruption of project requirements, Medium: Medium potential for disruption of project requirements High: Significant potential for disruption of project requirements

  34. Finished product – Wood Winery Website www.woodwinery.com

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