Running Effective Board Meetings Marie Baca, Arizona Chapter with guidance and assistance from Angelo Calvello, PhD

1. Running Effective Board MeetingsMarie Baca, Arizona Chapterwith guidance and assistance from Angelo Calvello, PhD, Illinois Chapter

2. Board Meetings Matter • Chapter only as effective as its board • Board meetings key to effectiveness • Professional meetings build professional organization • Meeting is not about you • Build and follow the agenda

3. Board Meetings Matter • Meeting is a team effort • Adhere to rules of order • Meeting should stay on topic • Meeting should produce something • Follow-up

4. Prepare for the Meeting • Set date, time, and location of meeting • Regularly scheduled meetings allow for advanced planning • Send reminder notice at least 1 week before meeting • Send agenda at least 1 – 2 days before meeting • Require confirmation of attendance

5. Set a Robust Agenda • Send agenda at least 1 – 2 days before meeting • Include supporting documents • Every board member has bylaws and chapter agreement and manual • Assign responsibility for every item • Encourage additions and input • Do a preliminary call/correspondence with exec committee and/or participating board members

6. Typical Meeting Sequence • Call meeting to order • Roll call • Approval of minutes • Treasurer’s report • Reports from • Leagues – boys and girls • Organizations – officials and umpires • Fundraising

7. Meeting Sequence • Education – CEP, PCA, Official’s education • Web development/communication • Review of USL docs • New business • Review action items • Set date/time of next meeting • Motion to adjourn

8. Rules of the Road • Start on time • Be prepared • Mute your phone • President chairs the meeting • Adhere to the agenda • No private conversations or soliloquies • Motions and votes required for all significant items • Minutes distributed preferably within a week

9. Tips to Fuel Group Discussions • Rules are NOT meant to be broken • Balance “For” and “Against” • Direct and Divert • Fair and Square • Questions to Question • Follow the Flow • Yes – No, Black - White • People and Personalities

10. Biggest Challenges • Committed volunteers • Unexcused or frequent absences • Delegation • Dedicated, competent Exec Committee • Committee development • Board development

11. Thank you Marie Baca 520-977-5157 pbaca@aol.com info@arizonalacrosse.org