Running Effective Board Meetings Angelo Calvello, PhD Illinois Chapter

1. Running Effective Board MeetingsAngelo Calvello, PhDIllinois Chapter

2. Board Meetings Matter • Chapter only as effective as its board • Board meetings key to effectiveness • Professional meetings build professional organization • Tool for attracting talented board members

3. Prepare for the Meeting • Set date/time at end of meeting • Send invitation two weeks before meeting • Require written confirmation • Track responses • Call non-respondents • Text call-in info one hour before meeting

4. Set a Robust Agenda • Send Chair’s agenda with every notice • Assign responsibility for every item • Include supporting documents • Encourage additions • Circulate revised agenda two days before meeting • Do a preliminary call with exec committee and/or participating board members

5. Meeting Sequence • Call meeting to order • Roll call • Approval of minutes • Reports from • Treasurer • Nominating Committee • Fundraising • Web development

6. Meeting Sequence • New business • Review decisions taken and action items • Set date/time of next meeting • Motion to adjourn

7. Rules of the Road • Start on time • Be prepared • Be engaged • Mute your phone • President chairs the meeting • Adhere to the agenda • No private conversations • No soliloquies • Motions and votes required for all significant items • Minutes distributed within 48 hours

8. Biggest Challenges • Committed volunteers • Unexcused or frequent absences • Dedicated competent Exec Committee • Delegation • Committee development • Board development

9. Thank you Angelo Calvello 630-340-1456 acalvello@yahoo.com