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Sunderland City Council : Supplier Event

Sunderland City Council : Supplier Event. Print, Advertising & Marketing Framework. 19 th February 2013. Sunderland City Council : Supplier Event. Presenters. Tim Syass – Procurement Category Manager Paul Garrett – Communication Print Manager

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Sunderland City Council : Supplier Event

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  1. SunderlandCityCouncil:Supplier Event Print, Advertising & Marketing Framework 19th February 2013

  2. SunderlandCityCouncil: Supplier Event Presenters Tim Syass – Procurement Category Manager Paul Garrett – Communication Print Manager Julie Heathcote – External Communications Officer 1.1 Introduction

  3. SunderlandCityCouncil:Supplier Event Agenda • Introductions • Procurement Process and steps • Project description and Lots • Print • Design • Questions 1.3 Introduction

  4. SunderlandCityCouncil:Supplier Event Procurement Process • EU restrictive Tender • PQQ & ITT • Reverse e-Auctions • Ranked System • Mini Competitions 2.1 Wider objectives

  5. SunderlandCityCouncil:Supplier Event 3.4 Project description

  6. SunderlandCityCouncil:Supplier Event Conducted through the NEPO Portal • All documentation will be issued through the portal • All submissions must be made through the portal • Any questions must be made through the portal • If you are not already registered on the portal please do so now at www.nepoportal.org • If problems registering there is a helpline tel 0191 433 5949 or email info@nepoportal.org 5.2 Procurement

  7. Pre Qualifying Questionnaire • Timelines • Responses • Evaluations SunderlandCityCouncil:Supplier Event 7 Questions

  8. Invitation to Tender • Timeline • Council expectations • Completing the ITT • Common errors SunderlandCityCouncil:Supplier Event 7 Questions

  9. Project Description • Background • Lot Design • Elections, Council Tax, Housing Benefits and Direct Mail SunderlandCityCouncil:Supplier Event 7 Questions

  10. Reveres e-Auctions, Mini Competitions & Rank • Lot award • Managing framework post award • Benefits to Council SunderlandCityCouncil:Supplier Event 7 Questions

  11. Background • Lot Make up – existing framework • In flexibility • Competition • Council position SunderlandCityCouncil:Supplier Event 7 Questions

  12. Exhibition stands & Services, Lithographic printing Security Printing, Large Format & Wide print Hybrid Mail and postal services, NCR Printing Stationary Printing Signage Short run digital printing Promo items, envelopes,  Urgent printing fulfilment Scanning Advice services Translation services (e.g. braille, language) online proofing finishing services binders, wallets and folders Plastic cards media duplication e-solutions Data Asset management warehousing, logistics, distribution Lot 1 Printing Services SunderlandCityCouncil:Supplier Event 7 Questions

  13. SunderlandCityCouncil:Supplier Event Lot 2 Design Services • Graphic design • Typesetting, • Page layout • Branding continuation • Creative design and advertising • online proofing • leaflets, • posters, • brochures, • signs, • outdoor advertising content, • promotional materials, • Exhibition and event materials, • websites and enewsletters. 7 Questions

  14. Questions SunderlandCityCouncil:Supplier Event 1) Are there any guarantees that all work will be offered through framework and not supplemented by the Sunderland Buy First scheme? It is not the Council's intention to use the Buy Sunderland First system to supplement the Framework. It is envisaged that the framework will have a sufficiently wide scope to meet the Council's long-term requirements and support a competitive market. The Council may have to resort to use of the Buy Sunderland First system in the event that there is insufficient capacity or expertise from the Framework to meet the Council's requirements. 2) Filing out of the PQQs - what assistance will you give regarding the correct administrative ‘terms’ or in filling out the various PQQ sections? Whilst Council officers cannot fill out the Pre Qualification Questionnaires on behalf of bidders, advice is offered from the Council's assigned Corporate Procurement officer if any PQQ questions appear unclear to you or you are have any difficulties understanding the information which has been requested. 3) Do we apply as a collective or as the several individual companies? Bidders must determine which arrangement is best suited to fulfilling the Council's requirements based upon their specific organisational structure. As such, bidders may choose to apply for Lots as individual organisations or as a consortium of companies. 7 Questions

  15. Questions SunderlandCityCouncil:Supplier Event 4) Would your process of evaluation take into account knowledge, reliability and the history of your suppliers? In accordance with procurement principles the Council must approach the contracting opportunity in a fair, transparent and non-discriminatory way. It would be seen as unfair to allocate higher scores to organisations who had previously worked with the Council over suppliers who hadn't. Nevertheless, a bidder's previous history in terms of fulfilling contract of a similar nature is taken into account at pre qualification stage. . 7 Questions

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